Supply Chain - Operating Room Manager

Allina Health Systems Minneapolis , MN 55415

Posted 2 months ago

Date Posted:

December 13, 2021


16008431 Abbott Northwestern Materials Management


Day/Evening (United States of America)

Hours Per Week:


Union Contract:


Weekend Rotation:

Every 4th

Job Summary:

Responsible for the supply chain activities to include procurement, transportation, receipt, storage, distribution, quality assurance, contractual compliance, inventory management, charge compliance, disposal and reverse logistics functionality of disposable medical supplies.

Job Description:

Principle Responsibilities

  • Manages and leads supply chain employees and outcomes relative to key performance indicators and organizational goals.

  • Sets clear expectations for work performance, outcomes and initiatives.

  • Supports recruitment, interviewing, hiring and onboarding process.

  • Conducts ongoing coaching, assessment, training and education of staff.

  • Maintains scheduling, time off approval and time card sign-off.

  • Maintains optimal staffing.

  • Assesses existing practices for efficiency and effectiveness, identifying opportunities for improved work load balancing, prioritization and resource allocation.

  • Responsible for maintaining proper stock levels and coordinates physical inventory cycle counts providing technical assistance. Maintains record of all physical inventory records.

  • Advises employees regarding warehouse related needs and requirements.

  • Develops and monitors qualitative and quantitative metrics to measure progress toward goals, productivity and throughput.

  • Participates in evaluation, selection and integration of technology and information management systems.

  • Meets with vendors and customers to identify and resolve concerns.

  • Collects and analyzes costs and productivity data to identify trends, project future budget needs and determine improvement opportunities.

  • Works with supervisors to develop and manage productivity standards, measurements and accountabilities.

  • Leads teams for the development of common workflow, policies and procedures.

  • Other duties as assigned.

Job Requirements

  • High School or GED required and

  • Bachelor's degree in business, information technology or equivalent experience preferred

  • 3 to 7 years of experience in inventory, materials control, perpetual inventory systems or receiving, storage, picking and cycle counting required

  • 3 to 7 years of previous supervisory experience preferably in a union environment required

Leadership Capabilities

  • See the Big Picture: Know where we are going as an organization. Use sound judgement and critical thinking to make good decisions that support our mission.

  • I create strategies to make significant impact on the business

  • I know how to build a compelling picture of growth and opportunity

  • I make coherent arguments for change and innovation

  • I help teams understand the implications of decisions so they reinforce strategic priorities

  • I set clear goals that derive from the Allina strategy

  • Inspire Greatness: Inspire others by connecting their purpose to the broader mission. Lead others through change and celebrate success.

  • I communicate strategic priorities and shape disciplined attention

  • I build commitment and align teams to a common vision

  • I act as a change agent to mobilize the organization as we adapt to the opportunities

  • I engage key stakeholders to rally support and build cooperative team alignment

  • Foster Learning and Growth: Role model growth, ongoing development and self-care. Empower, coach and encourage others to be at their best selves.

  • I role-model self-care and collegial care

  • I develop the talent pipeline by establishing bench strength in support of future business demands

  • I foster development by making sure individuals get the experiences needed to grow

  • I unleash talent by reinforcing the possibilities and encouraging active development

  • I actively pursue diversity in my talent pipeline by recognizing a broad range of perspectives, approaches, and styles

  • Deliver Excellence: Set and align clear goals, measure results, and continually improve safety, quality, experience, and innovation.

  • I shape an environment where accountability is emphasized, communicated, and expected

  • I actively empower by building confidence and creating excitement for key objectives

  • I confront problems by exhibiting fortitude and candor

  • I take decisive action to overcome road blocks and address gaps in performance

  • Succeed Together: Connect with others authentically. Recognize the value of each individual and seek diverse points of view. Collaborate to succeed together.

  • I actively shape a positive organizational climate

  • I enable key partnerships by keeping others informed and supporting cross-functional initiatives

  • I build organization-wide influence by staying visible and building relationships

  • I influence opinion leaders and create energy for addressing key changes

Functional Competencies

  • Analytical Thinking: Diagnoses issues using a systematic and methodical approach.

  • Problem Solving: Assesses circumstances using experience and a variety of information gathered.

  • Functional Knowledge:Expertise in his/her discipline and understands these concepts in other disciplines.

  • Communication Skills:Advanced communication skills used to lead a team.

  • Managing Change: Initiates improvements for the function.

Physical Demands


Lifting weight,

Additional Job Description:

This position will work with Senior Leadership and the OR Leaders within the Site and System to improve and optimize the effectiveness of supply chain and all its operational activities within the OR specifically. They will implement and manage supply chain strategy in the OR. They will work with Department Directors/Managers and Nurse Managers to effectively manage supplies and improve charge compliance of supplies. This position requires strong customer service skills, strong communications skills and the ability to present ideas and concepts effectively. The position will work to develop strategies to reduce costs, improve efficiency and increase customer satisfaction.

Areas of Responsibility

  • Prioritize opportunities and workload for self and staff

  • Identify, recommend and implement improvements leading to increased supply chain operational effectiveness

  • Ability to benchmark across multiple departments and facilities within the site and across the Allina system

  • Ability to work independently and make critical decisions

  • Union experience preferred.

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Supply Chain - Operating Room Manager

Allina Health Systems