Responsible for the receipt, storage, accountability, and distribution of all equipment and supplies held in stock and/or requested by the medical center. Monitors and assures that an adequate level of supplies and patient care equipment are maintained within the Materials Department and appropriate par level supply storage areas. Under limited supervision, resolves and fulfills all customer requests and inquiries. Work situations are routine and physically demanding, requiring organization, attention to detail, customer service skills, and the ability to use multiple software applications during performance of all job duties. Internal contacts include staff and management throughout the organization. External contacts include vendors and suppliers.
Adheres to infection prevention protocols when transporting patients, soiled linen, contaminated equipment, and specialty carts.
Responds to Supply Chain Management emergency management procedures.
Processes hazmat material, and waste following DH policies and procedures.
Complies with all Joint Commission and Department of Health requirements and ensures work area is compliant with requirements.
Responds to recall request timely to ensure product and equipment are removed from circulation to ensure patient and staff safety.
Maintains a professional working relationship with, and provides customer service to, clinical staff and other internal departments.
Interacts with patients and patient family during patient transport and upon hospital discharge. Provides last impression to patient upon discharge from the hospital.
Delivers supplies and equipment to requesting departments, obtaining a receipt signature for items delivered when required, and assisting the department with the unloading of the items
Replenishes, maintains, and exchanges clinical procedure carts. May deliver medications or have access to medication storage areas to deliver supplies, IV solutions, or equipment.
Notes any shipping discrepancies or damages on the shipping documentation
Packages and processes supplies and materials being returned to vendors or other facilities and coordinates shipping
Rotates and stores stock supplies within its designated Distribution Storeroom or PAR location
Monitors Distribution stock levels to assure that adequate levels are maintained and brings inventory discrepancies to the attention of the Inventory Control Specialist and Supply Chain Operations Supervisor
Inventories par level supply storage areas utilizing a handheld computer or manual inventory method
Picks supplies from stock and replenishes department par level storage areas
Inputs, picks, packages, and delivers department supply requisitions and shopping guide orders
Receipts for all incoming supplies and materials from vendors, carriers, and delivery services noting any shipping discrepancies or damages on the shipping documentation
Credits unused, serviceable stock supplies returned from departments
Checks dated stock to insure acceptable expiration periods and disposes of expired stock according to inventory control procedures
Creates, updates, and processes department shopping guides and par level listings as directed utilizing the Material Management computer system
Works closely with the Inventory Control Specialist in maintaining the accuracy of the products in the supply locations
Assists in the annual physical inventory
Operates material handling equipment to include pallet jacks, pallet lift, hand trucks, and flatbed or stock carts
Participates in all phases of product and equipment recalls throughout the facilities, locates and secures product and processes according to procedure
Manages the collection of soiled clinical equipment from around facility following established Infection Prevention guidelines
Manages the distribution of clinical equipment to set PAR levels on clinical floors utilizing the RFID system
Responsible for the accurate replenishment, maintenance, and exchange of clinical procedure carts
Works closely with the Biomed department in maintaining the clinical equipment by performing a user level pre-maintenance check
Assists in maintaining a clean and safe environment in the Receiving, Distribution, and PAR supply rooms areas, keeping those areas free of fire and safety hazards
Contributes to the success of the organization, keeping current on new developments within the system, and by performing other duties as needed or assigned
High school graduate or equivalent
Four years' experience in receiving, distribution of products, warehousing, storekeeping, hospital Central Service or Inventory Control preferred (or combination of knowledge and education that would exhibit the qualifications to execute the duties of the position)
Experience with DH MMIS system (PeopleSoft)
Ability to utilize the EPIC system to monitor requests from clinical staff
Computer input/keyboard experience desired
Computerized Supply Chain Management system experience preferred
Experience in using an electronic signature software preferred
Basic experience in PC business applications including MS Word and Excel
Knowledge of hospital medical supplies and terminology
Knowledge of and skill in the use of personal computer and related systems and software
Skill in good oral, written, and interpersonal communication
Ability to do basic math calculations and apply them to the day-to-day job process
Ability to operate equipment, pallet jacks and lifts as required
Ability to work efficiently under pressure
Ability to work independently and take initiative
Ability to set priorities and use good judgment
Ability to meet organization and departmental appearance standards on the job
Ability to constantly stand and walk
Mobile dexterity to include bending, stooping, pushing, pulling, climbing, and reaching
Ability to frequently lifting of up to 50 pounds, infrequent lifting of greater than 50 pounds
Ability to withstand exposure to weather and environmental conditions of a warehouse and open bay receiving dock
Ability to frequent push and pull equipment such as carts weighing from 5 lbs. to 450 lbs.
CPR, Basic Life Support (BLS)