Supervisory Program Analyst

Summary

This position serves as a Supervisory Program Manager within the Veterans Health Administration (VHA), Office of Emergency Management (OEM), and within the Office of the Assistant Under Secretary for Health for Operations, located in Martinsburg, West Virginia. The incumbent reports to the OEM Associate Director of Logistics.

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Overview

• Accepting applications

• Open & closing dates

05/24/2024 to 06/07/2024

• Salary

$139,395 - $181,216 per year

• Pay scale & grade

GS 14

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Locations

1 vacancy in the following locations:

• Washington, DC

• Martinsburg, WV

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

50% or less

• You may be expected to travel for this position.

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

None

• Job family (Series)

0343 Management And Program Analysis

• Supervisory status

Yes

• Security clearance

Other

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Credentialing

Suitability/Fitness

• Announcement number

CBZY-12311448-24-KP

• Control number

792709300

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This job is open to

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Federal employees

• Competitive service

Current or former competitive service federal employees.

• Federal employees

• Excepted service

Current excepted service federal employees.

• Individuals with disabilities

• Internal to an agency

Current federal employees of this agency.

• Land & base management

Certain current or former term or temporary federal employees of a land or base management agency.

• Military spouses

• Peace Corps & AmeriCorps Vista

• Veterans

Clarification from the agency

Open to all status

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Duties

The Supervisory Program Analyst plans, organizes, and oversees efforts and projects to achieve and improve program accomplishment's quality, effectiveness, and timeliness. The selectee serves as a subject matter expert to management and executive leadership on program planning, developing and implementing strategic plans to achieve the program objectives. This includes developing detailed plans to improve efficient operations, developing the criteria for analytical studies, implementing plans and initiatives to achieve mission and policy objectives, assessing program accomplishment, and making course corrections when necessary. The duties of this position are complex, as they cross-cut management and quality improvement disciplines such as the implementation of program/project management; strategic planning; workforce planning; budget formulation and justification; quality improvement methods and initiatives; emergency communications, financial analysis; measurement and support, internal programmatic controls, analytics, and reporting tools. Other duties included but not limited are:

• Makes recommendations on the priorities for the effective use of deployable emergency resources, based on detailed analysis and evaluation of program needs and resource efficiency.

• Coordinates with key managers and stakeholders to ensure all implications are identified, weighed, and considered in the study and discussion of effective and efficient resource use and distribution.

• Develops and presents to leadership models for managing various issues and identifies and resolves problems that are barriers to achieving goals. Plans and develops new processes or metrics and coordinates support activities that cross organizational lines.

• Formulates interprets, and communicates long range goals, principles, policies, and objectives for delegated services and programs.

• Independently applies a broad range of quality improvement knowledge and experience to include quantitative and qualitative measurement and analysis, program and project management, business case methods and measures, and customer satisfaction assessment and measurement.

• Collates data received from other program offices and authors the Congressionally Mandated Report (CMR) to Department Leadership and provides supporting information as required.

• Provides input in developing and implementing program policies, plans, guidelines, proposals, processes, and recommendations on issues that cross-functional lines.

• Works with team members enacting an initial repeatable process for performing reviews and assessments and documenting, analyzing, and reporting findings. Findings are also captured as lessons-learned and managed in a data repository or other appropriate tool to ensure continuous mission and program accomplishment improvement.

• Develops strategies for maintaining appropriate performance levels in support of VA initiatives.

• Guides management in effectively implementing planning efforts for current and future performance requirements. Implements actions necessary to correct identified problem areas and follows through to ensure adjustments to program plans were made. Plans and coordinates major initiatives or projects to develop and implement new systems and processes that may have Department-wide use and implications.

• Manages and coordinates analysis of emergency preparedness activities, such as: identifying and assessing risk, developing the criteria by which studies are measured, estimating the level of capabilities needed to address those risks, or sustaining the required levels of capability, developing and implementing plans to deliver those capabilities, validating and monitoring progress, and reviewing and updating efforts to promote continuous improvement.

• Provides analytical technical expertise, and advisory services to VHA Leadership

• Conducts sophisticated analyses of complex issues involving VA/VHA and partner agencies.

• Support the VHA OEM Logistics Program review and evaluation for major VA/VHA programs of national scope and significance, producing recommendations and reports regarding efficiency and effectiveness.

• Performs other duties as assigned.

Work Schedule: Monday-Friday, 08:00 - 4:30 pm

Compressed/Flexible: Maybe authorized

Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Program Analyst/PD871810

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/07/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Manages short and long-range planning activities that include multi-year work plans that are the products of subordinate organizational projects/programs; Plans and develops new processes or metrics and coordinates support activities that cross organizational lines; Develops and implements program policies, plans, guidelines, proposals, processes, and recommendations on issues that cross-functional lines, in collaboration with others; and Performs technical writing functions, requiring substantial knowledge of the various areas of emergency management and the needed specialized terminology.

You will be rated on the following Competencies for this position:

Influencing/Negotiating

Planning and Evaluating

Strategic Thinking

Attention to Detail

Organizational Awareness

Communications

Customer Service

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is basically sedentary during non-emergency situations. However, participation in field exercises and operational support missions may require strenuous physical activity, including carrying persons and equipment, walking long distances over difficult terrain, running, climbing, working long hours in primitive or arduous conditions, long periods of standing, and bending and stooping.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.