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Supervisory Medical Records Administrator

Expired Job

Veterans Affairs, Veterans Health Administration Charleston , SC 29401

Posted 2 months ago



Recruitment/Relocation incentive may be available for highly qualified candidates.

The Supervisory Medical Records Administrator serves as the Health Administration Service Section Chief, Health Information Management Services (HIMS) at the Ralph H. Johnson Medical Center (RHJVAMC). The Chief of HIMS is responsible for the management of the facilities health record and Coding programs, records management program, scanning, and medical information/data management. This incumbent plays a significant role in all aspects of health information at the facility.

Work Schedule: 7:30 am

  • 4:00 pm, Monday

  • Friday
    Financial Disclosure Report: Not required
    Telework: May be available for highly qualified candidates.

Travel Required

Occasional travel

  • You may be expected to travel for this position.

Supervisory status


Promotion Potential


Job family (Series)


Conditions of Employment

You must be a U.S. Citizen to apply for this job
Designated and/or random drug testing may be required
Selective Service Registration is required for males born after 12/31/1959
You may be required to serve a probationary period
Subject to a background/security investigation
Must be proficient in written and spoken English
Selected applicants will be required to complete an online onboarding process


Basic Requirements:

United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
Education or Experience:
(1) Experience
Three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems. At least 1 year of this experience must be comparable to a GS-4 level position.
An associate's degree in the health information field plus 1 year of experience that included the preparation, maintenance, and management of medical records and health information systems.NOTE: Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience. No credit may be given for partial completion of such training. OR
(2) Education. Education equivalent to a baccalaureate degree from an accredited university or college. OR
(3) Experience/Education Combination. Equivalent combinations of experience and education may be used to meet basic requirements.
Physical Requirements. See VA Directive and Handbook 5019.
English Language Proficiency. MRAs must be proficient in spoken and written English. Selective Placement Factor: Qualified candidates are required to hold a current Registered Health Information Administrator (RHIA) or Registered Health Information Administrator (RHIT) certification and have at least two years of coding or supervisory coding experience utilizing ICD-10, CPT, HCPCS codes. Please note, only candidates who attach a copy of their certification will be considered. In addition, the required experience must be documented on your resume.

Grade Determinations:
(a) Experience. At least 1 year of experience comparable to the next lower grade level (GS-12) that demonstrates the KSAs described at that level. In addition, the candidate must demonstrate the following professional KSAs:
(b) Demonstrated Knowledge, Skills, and Abilities
Knowledge of the legal, ethical, and professional standards as they apply to health information management;
Ability to provide sound, technical guidance to the professional and medical center staff about major program, legal, or procedural changes related to health information management;
Ability to revise medical center procedures to improve health information management services and to evaluate, modify, and/or adapt new methods to meet regulatory requirements;
Skill in conducting studies and analyzing data; and
Knowledge and skill in management/administration, which includes program planning, coordination, interpretation, supervision, consultation, negotiation, problem solving, and monitoring.
(c) Assignments. For all assignments above the full performance level, the higher-level duties must consist of significant scope, complexity (difficulty), and range of variety, and be performed by the incumbent at least 25% of the time. At this grade level, positions may be non-supervisory, supervisory, or managerial as follows.
Qualified candidates may be required to submit a work sample or project during the interview process.

References: VA Handbook 5005 Part II Appendix G33

Physical Requirements:
VA Handbook, 5019


IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S.

Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: .

Additional information

This job opportunity announcement may be used to fill additional vacancies.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This position is in the Excepted Service and does not confer competitive status.

VA encourages persons with disabilities to apply. The health related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

Veterans and Transitioning Service Members: Please visit the site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

If you are unable to apply online view the following link for information regarding an .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, rsum, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.

NOTE: The Professional Standards Board (a peer-review group) will review the selected candidate's education and experience and recommend the grade and salary at which the candidate will be placed. For internal selectees eligible for promotion, the board will determine grade and HR will determine step in accordance with policy.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Background checks and security clearance

Security clearance

Drug test required


Required Documents

To apply for this position, you must provide a complete Application Package which includes:

10-2850c Application for Associated Health Occupations AND RHIA or RHIT certification is required

VA Form 10-2850c Application for Associated Health Occupations can be found at: .

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this to ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's, documentation to support Veterans Preference or ICTAP/CTAP documentation (for displaced Federal employees).

Cover Letter
Executive Core Qualifications (ECQs)
10-2850c Application for Associated Health Occupations AND RHIA or RHIT certification is required
Other Veterans Document

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire.

You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S.

Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

This job originated on . For the full announcement and to apply, visit . Only resumes submitted according to the instructions on the job announcement listed at will be considered.

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Supervisory Medical Records Administrator

Expired Job

Veterans Affairs, Veterans Health Administration