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Supervisory Medical Records Administrator

Expired Job

Department Of Health And Human Services Whiteriver , AZ 85941

Posted 3 months ago

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  • Duties

HelpDuties Summary

One full-time permanent position as the Supervisory Medical Records Administrator for the Whiteriver Service unit. The incumbent is responsible for the planning, organizing, selection and assignment of personnel, estimating budget, determining staffing and equipment needs, establishing policies within the department as well as within the Service Unit, coordinating with professional staff regarding health information requirements, statistical data and planning for future needs and developments.

Learn more about this agency


  • Establishes monitors to evaluate the accuracy of ICD-10 coding for Medicare, Medicaid and private insurance resulting in DRG productivity statistics and CPT coding of outpatient procedures.

  • Assures implementation of equal employment opportunity, merit promotion plans, career development plans, performance appraisals and counseling services to achieve equitable treatment of employees.

  • Responsible for assisting the professional staff with research studies utilizing medical records.

  • As the Payment Error Prevention Program (PEPP) Officer, incumbent will work with the Health Service Advisory Group (HSAG), Health Information Management Association of Arizona (HIMA of AZ) in implementing payment error programs and responding to inquiries from Arizona Professional Review Organization (PRO) regarding Medicare admissions, payment and coding issues to the Service Unit.

  • Responsible for assisting the professional staff with research studies utilizing medical records, this would include providing guidance in procedures to obtain data and selection of methodology to be used for abstracting data.

Travel Required

Not required

Supervisory status


Promotion Potential

  • Job family (Series)
    0669 Medical Records Administration

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  • Health Information Technicians

  • Technicians, Health Information

  • Requirements

HelpRequirements Conditions of Employment

Selectee may be subject to a probationary/trial period

ESEP appointees typically serve a two year trial period

U.S. Citizenship is required

Must pass pre-employment examination.

Selective Service Registration is required for males born after 12/31/1959

Security Clearance: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation.

Fingerprint results and background investigation documentation must be cleared prior to hire. You will receive instructions on how to obtain and submit fingerprints and background investigation documentation. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position.

The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges.

This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children. Upon tentative selection, selectee will be requested to complete, sign, and submit the Addendum to OF-306, Child Care & Indian Child Care Worker Position form. Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes.

A one-year supervisory/managerial probationary period may be required upon selection/placement.

Measles and Rubella immunization required for selectees born after 1957. Seasonal Influenza immunization is required for civilian health care facility staff working in Indian Health Service health care facilities.

You must meet the requirements of the job by 11:59 pm (Eastern Standard Time) of the closing date: 11/02/2018


To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, you MUST submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned) in your resume.


A Quality Ranking Factor has been requested by the facility to help determine which of the basically qualified applicants are likely to be better qualified for a position. Quality Ranking Factors are skills, knowledge, abilities, or other worker characteristics which could be expected to result in superior performance on the job, however, will not be used for screening, but may be used as ranking criteria.

Applicants with higher proficiency levels may rank above those with lower proficiency levels on a quality ranking factor. The quality ranking factor desired for this position is current, valid certification as either a Registered Health Information Administrator (ARHIA) or Registered Health Information Technician (RHIT).


Your resume must demonstrate at least one (1) year of full time specialized experience equivalent to at least the GS-11 grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Planning, developing, and directing a medical records program for a health care facility that meets both institutional goals and standards of accrediting agencies.

Evaluate and analyze the organization and operation of medical records services, including medical records and indexes, and recommending and/or implementing appropriate revisions and modifications. Assist medical and administrative staff in evaluating the quality and appropriateness of patient and health care services. Design information systems to collect, analyze, monitor, report, and maintain privacy and confidentiality of patient and institutional data for health care related programs, and evaluating and implementing changes to assure the reliability of data. Develop and implement policies and procedures for processing legal medical documents and insurance and correspondence requests in accordance with Federal, State, and local statutes.

You must meet all qualification requirements within 30 days of the closing date of the announcement. Federal employees in the competitive service are also subject to the Time-In-Grade


Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).


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Supervisory Medical Records Administrator

Expired Job

Department Of Health And Human Services