Department Of Veterans Affairs Salt Lake City , UT 84101
Posted 1 week ago
Summary
The Supervisory Medical Administration Specialist (Patient Benefits Manager) position is assigned to Health Administration Service (HAS) within the VA Salt Lake City Health Care System. The Patient Benefits Manager's primary purpose is to oversee the operations of the Patient Benefits Section, which includes the Enrollment & Eligibility Office, Health Administrative Specialist on Duty (HOD/AOD), and phone operator teams.
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Overview
Accepting applications
Open & closing dates
06/24/2024 to 07/05/2024
$72,553 - $94,317 per year
GS 11
Location
1 vacancy in the following location:
Salt Lake City, UT 1 vacancy
Remote job
No
No
25% or less
No
Permanent
Full-time
Competitive
None
0301 Miscellaneous Administration And Program
Yes
Not Required
No
Non-sensitive (NS)/Low Risk
Credentialing
Suitability/Fitness
CBSU-12450723-24-DM
796997200
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This job is open to
Federal employees who meet the definition of a "surplus" or "displaced" employee.
Current federal employees of this agency.
Clarification from the agency
VHA Salt Lake City, UT HCS Current Permanent Facility Employees only
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Duties
Duties include, but are not limited to the following:
Has delegated responsibility for the planning, budgeting, direction, control, coordination, operation, evaluation, and staffing of Patient Benefits Section activities.
Serves as the subject matter expert on budgetary, eligibility, enrollment, workload, insurance, and sharing agreement data capture, patient recruitment, benefits, PACT Act and any other area of management interest related to the Patient Benefits section.
Has delegated authority to direct program areas of responsibility, and his/her capabilities are such that they can be fully relied upon to keep management advised of the progress and accomplishments of the section.
Keep close contact with top level management and key professionals to ensure administrative activities are met and there is proper utilization of treatment facilities.
Responsible for oversight of effective program management in Health Benefits, Enrollment/Eligibility, Patient Funds, State Veteran Home Program, Administrative Officers on Duty, Decedent Affairs, and various facility reports.
Participates in outreach and demonstrates effective communication with Veterans, Veteran family members, staff, visitors, public and community stake holders
Conducts analytical studies on operational processes, issue topics, or related special projects as assigned; studies may require study planning, statistical measurement, data collection, data analysis, and report preparation and development using databases and analyzing dashboards available through VSSC or the Health Eligibility Center and/or may involve research for action items from VISN, or other national VA oversight bodies.
Reviews data and information for trends, problem areas, and makes recommendations to management to resolve issues.
Responsible for establishing and providing ongoing management, through the direct/indirect supervision of 19 positions including: Enrollment Coordinator, Program Specialist, Lead Health Benefits Advisor, Lead AOD, six AODs, five Enrollment Program Support Assistants, and four phone operators.
Must supervise and coordinate activities of workers engaged in clerical or administrative support activities during all shifts.
Plan work to be accomplished by subordinates, set and adjust short and long-term priorities, and prepare schedules for completion of work.
Interview candidates for positions in the unit; recommend appointment, promotion, or reassignment to such positions.
Identify developmental and training needs of employees, providing or arranging for needed development and training.
Find ways to improve production or increase the quality of the work directed.
Develop performance standards.
Reviews and approves serious disciplinary actions (e.g., suspensions) involving nonsupervisory subordinates.
Approves expenses comparable to within-grade increases, extensive overtime, and employee travel.
Recommends awards or bonuses for nonsupervisory personnel and changes in position classification, subject to approval by higher level officials, supervisors, or others.
Finds and implements ways to eliminate or reduce significant bottlenecks and barriers to production, promote team building, or improve business practices.
Other duties as assigned.
Work Schedule: Monday
Friday, 7:30am
4:00pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Medical Administration Specialist (Patient Benefits)/PD144710
Financial Disclosure Report: Not required
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Requirements
Conditions of Employment
You must be a U.S. Citizen to apply for this job
Selective Service Registration is required for males born after 12/31/1959
You may be required to serve a probationary period
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/05/2024.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
Driving 25 percent or less is required.
You may qualify based on your experience and/or education as described below:
OR,
OR,
You will be rated on the following Competencies for this position:
Administration and Management
Analytical Reasoning
Communication
Employee Development
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: Work is sedentary although some movement, lifting, and stooping are required when using files or delivery documents. Position requires long periods of interaction at computer terminals, causing strain to the eyes and back.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Additional information
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.
This job opportunity announcement may be used to fill additional vacancies.
Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window
Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
Department Of Veterans Affairs