Supervisory Inventory Management Specialist

Summary

This position serves as the Assistant Chief of Supply Processing and Distribution (SPD) under the direction of the Chief, of SPD, responsible for the overall management of the SPD day to day operation, including instrument reprocessing and providing total supply support for all clinical services throughout the Medical Center and Community Based Outpatient Clinics (CBOC) supported by Palo Alto Health Care System.

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Overview

• Accepting applications

• Open & closing dates

06/19/2024 to 06/26/2024

• Salary

$90,310 - $117,400 per year

• Pay scale & grade

GS 11

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Location

1 vacancy in the following location:

• Palo Alto, CA 1 vacancy

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

Not required

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

None

• Job family (Series)

2010 Inventory Management

• Supervisory status

Yes

• Security clearance

Other

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

CBSW-12446257-24-VA

• Control number

796391900

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This job is open to

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Internal to an agency

Current federal employees of this agency.

Clarification from the agency

Current, permanent VA Palo Alto Health Care System employees and CTAP eligibles ONLY may apply.

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Duties

The Supervisory Inventory Management Specialist will have primary and direct responsibility to all personnel assigned to Sterile Preparation, Decontamination, and O.R. Casecart Support sections. The focus of this position would include the following areas: quality management, oversight of reprocessing activities, especially those occurring outside of SPD, training, competency assessment, development of standard operating procedures based on manufacturer's instructions, enhancing patient flow through operating rooms and aid in succession planning for all areas of SPD and sites where reprocessing occurs. Incumbent is required to be Level II Certified and understand sterilization parameters, biological monitoring, preparation and packaging, supply handling and storage, and strict compliance of the VA Handbook/Directive 7176 Directives

• Supply, Processing, and Distribution Operational Requirements, the Joint Commission Regulations, as well as all local policies and procedures, and other SPD related regulatory standards and guidelines.

Major duties and responsibilities include, but not limited to:

• Responsible for the quality assurance program in these areas, in order to ensure that complete sterility is maintained for all instruments, equipment, and supplies delivered to the O.R.

• Exercises supervisory and/or managerial authorities over lead technicians and/or support work

• Assists and performs the administrative and personnel management functions for the preparation, decontamination and inventory management staff.

• Interviews candidates for positions in the unit, recommends appointment, promotion, or reassignments to such positions.

• Responsible for furthering the goals of equal employment opportunity (EEO) by taking positive steps to assure the accomplishment of affirmative action objectives and by adhering to nondiscriminatory employment practices in regard to race, color, religion, sex, national origin, age, or handicap.

• Establishes specific pollution prevention and waste minimization initiatives.

• Plans and schedules ongoing production-oriented work on a quarterly and annual basis, or direct assignments of similar duration.

• Performs specialized supply functions, acts as a liaison to the O.R., provides facility supply operations and guidance, and acts as a subject matter expert with respect to infection control, proper sterilization methods, etc.

• Determines, regulates and controls the level or flow of expendable/non-expendable supplies or class of material.

• Analyzes stock level and usage schedules to determine funds required and will assists in the execution of budget plans for assigned inventory.

• Maintains all due-in records and checks receipt documents for accuracy.

• Develops catalog data, levels and replenishment needs for new items, plan requirements, both quantitative and monetary, to satisfy customer needs and be sensitive to total inventory, status of commodity in relationship to changes in demand, funds, lead time, delivery schedules, and trends. In the management of items, frequent technical intervention 1s required to assure effective supply support while maintaining cost controls.

• Supervises items having high annual dollar sales value, fast moving items, items that are likely to become excess or other items involving special problems.

• Assists in the maintenance of a perpetual inventory accounting system through the application of data processing procedures.

• Responsible for coordinating surveys on expendable items and expendable items being tested by using services.

• Conducts regular primary inventory account reviews.

• Assists in the maintenance of the program designed for the systematic receipt and issue of supplies and equipment.

• Assists in development of supported services' annual budgets by providing periodic review reports of inventories, expenditures, and estimated projections.

Work Schedule: Monday

• Friday

• 7:00 am to 3:30 pm

Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Inventory Management Specialist/PD05473-O

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP)

• See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/26/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: planning, coordinating and executing an inventory and materials management program; using accounting principles to accomplish reconciliation between perpetual inventories and fund control points; conducting purchasing methods to obtain a wide variety of medical, surgical, administrative, and technical supplies and equipment; using specialized methods to analyze and evaluate the efficiency of a supply program; and exercising supervisory responsibilities to include planning, assigning and evaluating work and resolving complaints. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have ???????successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M. if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond ???????the first year or 18 semester hours.

You will be rated on the following Competencies for this position:

• Administration and Management

• Analytical Thinking

• Contracting/Procurement

• Partnering

• Personnel and Human Resources

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: ???????Work is normally accomplished in an office setting; however, physical demands of the position can include such physical exertion as standing for long periods of time; walking throughout the Medical Center and to and from out-buildings; stretching and bending; lifting up to 30 pounds while conducting physical inventories in storage rooms and when retrieving items from shelves and cabinets.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

The Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.