Supervisory Financial Administrative Specialist

Summary

As a Supervisory Financial Administrative Specialist you will: administer a benefits payment program to assure that payments are made in a timely manner in accordance with laws, regulations, and other instructions. The incumbent provides detailed advice to staff and management to help them determine courses of action on various matters, identify financial data, conduct appropriate analysis for any given situation, and document results in narrative format with comprehensive conclusions.

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Overview

• Accepting applications

• Open & closing dates

05/06/2024 to 05/30/2024

• Salary

$99,200 - $132,807 per year

• Pay scale & grade

GS 12

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Location

1 vacancy in the following location:

• Newark, NJ

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

Occasional travel - You may be expected to travel for this position.

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

None

• Job family (Series)

0501 Financial Administration And Program

• Supervisory status

Yes

• Security clearance

Other

• Drug test

No

• Position sensitivity and risk

Noncritical-Sensitive (NCS)/Moderate Risk

• Trust determination process

Suitability/Fitness

• Announcement number

309-24-MT-12401903-NBU

• Control number

789823500

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This job is open to

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Internal to an agency

Current federal employees of this agency.

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Duties

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/30/2024.

Major Duties:

• Administers a fiscal program that includes payment for general operating expenditures and payments for supplies and services furnished to beneficiaries.

• Conducts continuous analyses of the operations, functions and processes of the Finance Section to develop standing operating procedures, simplified processes and a program of continuous improvement of section operations.

• Serves as the subject matter expert on all aspects of fiscal and accounting activities.

• Supplies financial statements to operating program officials for informational and planning purposes.

• Analyzes past experiences and based on future plans of the RO, forecasts the usage of funding. Interprets reports and other financial data for program review and analysis. Forecasts effects of changes in administered programs.

• Reviews funding and spending data to develop cost information reflecting program trends for region wide programs. Analyzes financial status reports for overall program status.

• Responsible for the formulation, presentation, and execution of funding requirements for the station. The employee helps in the management of budgetary controls so that an anti-deficiency condition does not occur.

• Advises the Support Services Division Chief and station management concerning the availability of funds for personnel changes, procurement of equipment, and significant expenditures for contractual services.

• Provides analysis and advice in the design, adaptation, or installation of automated accounting systems. Analyzes current and/or required accounting systems to design new or improved systems.

• Evaluates total financial management accounting systems within a broad area of assignment by studying the accounts, reports, or procedural instructions and any legislative and program background pertaining to the accounts or operating program.

• Ensures internal controls are in place to assure that public funds are handled in accordance with applicable laws and that all appropriations balance with US Treasury Department records monthly.

• Examines and tests financial records and controls to determine the degree of financial efficiency, economy and effectiveness of the program.

• Writes factual reports that identify noncompliance with regulations, inefficient operations, or improper practices. Develops constructive recommendations for improvements within the audit segment.

• Maintains a program under the Personnel and Accounting Integrated Data (PAID) System and through the Defense Finance and Accounting System (DFAS) to ensure prompt and accurate payment of employee salaries, benefits and awards.

• Oversees the maintenance of all compensation, pension, and education benefit payment information records. These records contain identifying information such as Veteran's claim number, period covered by the payment, amount of the check, check number, address of the check, etc.

Work Schedule: Full Time,Monday through Friday

Telework Available: Yes per agency guidelines. This is NOT a remote position.

Virtual: This is NOT a virtual position.

Position Description/PD#: Supervisory Financial Administrative Specialist; PD# 37335A

Promotion Potential: There is no promotion potential within this position, as it is being filled at the full performance level of (GS-12).

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not Required

Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc.

Bargaining Unit: This position is not in the bargaining unit.

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Requirements

Conditions of Employment

• You must be a U.S. citizen to apply for this job.

• Selectees are subject to a background/suitability investigation.

• Selective Service registration is required for males born after 12/31/1959.

• A probationary period may be required for employees and supervisors.

• Selected applicants will be required to complete an online onboarding process.

Qualifications

Specialized Experience: To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Office of Personnel Management's group coverage qualification standards, associated individual occupational requirements (IOR), and individual qualification standards covering white collar occupations in the Federal competitive service can be found here.

To qualify, applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization. Specialized experience is defined as work that involves administration and oversite of fiscal programs that include the payment for general operating expenditures and payments. Additionally, candidates must show experience in two of the following areas to be considered: (1) Administering an agency benefits payment program, (2) Experience in the functional aspects of the finance section to include completion of financial statements, cost reports, and balance sheets, (3) Maintaining an organization budget for staff expenditures, or (4) Providing accounting analysis and advice to senior management officials.

Note: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. The Office of Personnel Management's group coverage qualification standards, associated individual occupational requirements (IOR), and individual qualification standards covering white collar occupations in the Federal competitive service can be found here.

Education

There is no educational substitution for the GS-12 level.

Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for federal employment. You can verify your education here. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Additional information

Work Schedule: Regular office hours; Alternate work schedules are available

Title/PD#: Supervisory Financial Administrative Specialist GS - 12; PD 37335A

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Time-in-grade: Applicants who are/were federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-12 position you must have served 52 weeks at the GS-11 level. To support your claim of time in grade, you must submit your most recent appointment, promotion, or within grade increase SF-50 (not an award or general adjustment SF-50). Some applicants may have to submit more than one SF-50 to demonstrate their eligibility. See the required documents section for more information.

Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or disabled Veterans with a compensable service-connected disability of 30% or more. Please contact the special placement coordinator or the human resources specialist listed on this vacancy for more information regarding applying for consideration under schedule A or as a 30% disabled Veteran.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified for this vacancy. A well-qualified candidate is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualifications requirements for this position. Information about ICTAP and CTAP eligibility can be found here.

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online view the following link for information regarding an Alternate Application.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

In describing your experience, please be clear and specific. We will not make assumptions regarding your experience. Applicants who do not fully address the specialized experience needed for the position (as described above in the job announcement) in their resume or who do not possess the education to substitute for it will not be referred for consideration.

After you have met the minimum qualifications, you will be rated on the following competencies based on your application for this position:

• Administrationand Management:- Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

• PlanningandEvaluation: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.

If you are referred for consideration, you may be asked to submit additional job-related information, which may include, but is not limited to responses to the knowledge, skills, and abilities; completion of a work sample, and/or an interview.

Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Notice to Applicants: It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about an individual's employment experience will be used only to determine the person's qualifications and to assess his or her relative level of knowledge, skills, and abilities. Although an individual's personal conduct may be relevant in any employment decision, including conduct during periods of unemployment or evidence of dishonesty in handling financial matters, financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of an unfavorable suitability or fitness determination.