Supervisory Customer Service Specialist Detail NTE 120 Days

Summary

This position is located within the VA Greater Los Angeles Healthcare System. The position serves as the Chief Experience Officer (CXO) and reports to the Executive Director who oversees all Ambulatory Care Centers and Community-Based Outpatient Clinics. The CXO's primary purpose is to honor America's Veterans by ensuring the provision of exceptional health care and is responsible for all functions related to Veteran Experience and its continuous improvement.

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Overview

• Accepting applications

• Open & closing dates

07/02/2024 to 07/09/2024

• Salary

$120,246 - $156,323 per year

• Pay scale & grade

GS 13

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Location

1 vacancy in the following location:

• Los Angeles, CA 1 vacancy

• Remote job

No

• Telework eligible

Yes-as determined by the agency policy.

• Travel Required

Occasional travel - You may be expected to travel for this position.

• Relocation expenses reimbursed

No

• Appointment type

Detail

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

None

• Job family (Series)

0301 Miscellaneous Administration And Program

• Supervisory status

Yes

• Security clearance

Other

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

CBSX-12461134-24-BNR

• Control number

798147800

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This job is open to

• Internal to an agency

Current federal employees of this agency.

Clarification from the agency

This opportunity is only open to current permanent Greater Los Angeles VA employees.

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Duties

Duties include, but are not limited to:

• Responsible for all functions related to patient and employee experience including patient and employee experience efforts, policies, and activities which may be developed at the National, VISN and GLA levels.

• Serve as a subject matter expert at multiple levels in the organization, including the VA Veterans Experience Office, Outreach Service, Office of Patient Advocacy, etc., to ensure the health care system has the support needed to provide consistent, positive patient experiences.

• Enhance patient and employee experiences through proactive approaches.

• Responsible for translating policies, theories and strategies.

• Lead, coordinate, and manage the continuous improvement of patient and employee experience.

• Promote an organization-wide approach to patient-centeredness and employee engagement.

• Engage the workforce to sustain patient and employee experience initiatives.

• Serve as the subject matter expert on established and evolving best practices related to patient and employee engagement and experience.

• Educate managers and line employees in the philosophy and techniques of Veteran Experience improvement.

• Collaborate with departments and units to operationalize Veteran Experience strategy.

• Responsible for providing feedback on administrative matters and education/awareness affecting patient centered approaches and the employee experience.

• Communicate/bring awareness to patients regarding their rights and processes for sharing feedback.

• Interpret the GLA's mission and policies and apply or relate them to patient and employee experience practices/programs.

• Plan, develop, support, and lead resolution of veteran challenges.

• Formulate new and/or revise existing agency policies and procedures related to patient and employee experience as necessary to support VEO program implementation.

• Consult with staff and managers to identify opportunities for improvement of the Veteran Experience Program, and internal customer satisfaction.

• Develop program-related materials targeted towards patients and staff, including fact sheets, brochures, booklets, etc.

• Prepare and/or review reports involving trend analyses and follows-up in areas of the facility's Veteran and Employee Experience Program, Patient Advocate, and Outreach activities.

• Prepare, analyze data, and make recommendations for effective change.

• Resolve informal complaints and grievances.

• Initiate nondiscriminatory practices and affirmative action for the area under his/her supervision.

• Responsible for the continuous evaluation of program efforts, impact and effectiveness.

• Occasional local travel within the VA Greater Los Angeles Healthcare System.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday, 7:30am-4:00pm

Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Customer Service Specialist Detail NTE 120 Days/PD13053O

Relocation/Recruitment Incentives: Not authorized.

Financial Disclosure Report: Not required

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job.

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/09/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: skill in utilizing various data resources to analyze program effectiveness; advanced knowledge and understanding of the principles of organizational change management; expertise in applying analytical and evaluation methods and techniques to improve the patient experience; skill in presenting recommendations, negotiating solutions, and articulating decisions; comprehensive knowledge of health care system operations and related policies and procedures; and experience performing administrative and personnel management tasks.

Preferred Experience:A minimum of three (3) years of experience in:

• A leadership or supervisory role in a Patient Experience and Patient Advocate office.

• Serving on a committee, council, or work group that monitored outreach functions in the organization in addition to participating in outreach events.

• Quantitative and qualitative analysis with VA data systems.

• Managing a budget, acquisition, procurement, and/or contracting.

You will be rated on the following Competencies for this position:

• Administration and Management

• Customer Service (Clerical/Technical)

• Data Management

• Manages Human Resources

• Organizational Awareness

• Teamwork

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The regular and recurring work of this position is sedentary in nature and involves sitting at a desk, conferences, meetings, etc. and visits to facility work sites. Occasional use of automobile and public conveyances may be required. No special physical exertion is required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Additional information

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.