Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Supervisor, Project Administration

Expired Job

American Tower Cary , NC 27518

Posted 5 months ago

SUMMARY:

The Deployment Programs organization advocates and sponsors a more disciplined, consistent, and repeatable approach to project delivery, customer interface, financial controls, resource management, reporting, and technology utilization. Deployment Programs focuses on oversight, implementation, and execution of customized solutions to maximize profitability, efficiency, and longevity of assets.

The SupervisorProject Administration administers the life cycle of purchase orders ("POs"), project setups, and financial system alignment for the Site Development department. Working closely with Site Development, Accounting, Central Billing, Accounts Receivable, and Supply Chain department employees, the incumbent creates a systematic approach to managing PO requests, PO receiving, PO issue resolution, and PO reconciliation, as well as the logging of POs in a timely manner. The incumbent leads, manages, and oversees a team of Project Specialists responsible for the day-to-day operations for processing POs and maintaining systems critical to the Site Development department's success. The incumbent also ensures project setups and cancellations are managed appropriately and include all required information. The incumbent must establish strong and consistent communication methods and procedures to proactively inform and update all personnel involved in managing the custom programs that are executed by the Site Development department.

ESSENTIAL DUTIES:

  • Direct and lead a team of Project Specialists responsible for the processing and maintaining the entire PO process for the Services team, master lease agreements ("MLAs"), and vendor fees.

  • Create a proactive plan to obtain MLA fees using Siterra data to prioritize upcoming projects to drive receipt of MLA fees in advance of project completion.

  • Monitor the "Open PO" report and use Siterra data to reduce aging vendor POs, confirm invoicing when milestones are achieved, and ensure vendors are not invoicing before work has been completed.

  • Act as subject matter expert for all customer PO systems (e.g., Ariba) and pull reports and align them to internal systems to ensure POs are accounted for in a timely manner.

  • Collaborate with Central Billing and develop a program plan for reviewing incoming POs to ensure they are applied to the correct project and logged in a timely manner.

  • Work with Accounts Receivable and Collections teams to research all aging, rejected, and deleted invoicesusing both internal and customer systemsto determine root cause and complete corrective action.

  • Manage invoicing trigger for tasks not associated with automated invoicing and non-traditional customer programs to ensure milestones are billed properly and on time.

  • Define, implement, and maintain a systematic approach for both program and project setups; scope adjustments and project status changes for all product lines to include all information needed to manage Site Development business and ensure correct data for the organization.

  • Create consistent process and procedures for project closeouts, including review of cancelled costs, closing open POs, and completing any required steps in Oracle.

  • Work with the Senior ManagerProject Administration on all automation efforts for both PO request and PO receiving to become more operationally efficient.

  • Develop program governance needed to maintain revenue and cost budgets and work with Central Billing to ensure budgets are correct and in the properly categorized.

  • Analyze and distribute project-level spend information to ensure appropriate cost and labor allocations, reduce overspent projects, and ensure cost-to-budget requirements meet goals.

  • Maintain and ensure on a weekly basis system alignment between Siterra and Oracle for all project types and product lines.

  • Maintain effective communication practices and proactively provide key information to appropriate stakeholders throughout each program's entire life cycle.

OTHER:

  • Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

  • Lead and manage the performance of Project Specialists.

  • Create strong collaborative team environment.

  • Recruit, develop, and retain staff, partnering with Senior Management, Recruiting, and Human Resources. This includes on-boarding and orientation for new hires.

  • Provide disciplined performance management for team. Define and communicate annual goals, perform formal and informal performance reviews, and ensure changes and updates are communicated in a timely and professional manner.

  • Proactively identify and resolve personnel issues in conjunction with Human Resources.

QUALIFICATIONS:

  • Strong financial acumen and proven ability to synthesize data from multiple systems into a format that is easily understood by all impacted business units.

  • Proven experience managing budgets in financial databases (e.g., Oracle).

  • Forward thinking leader with the ability to analyze processes and procedures and develop sound recommendations for program improvements.

  • Proven ability to successfully impact business decisions based on information analysis and reporting.

  • Demonstrated expertise using Microsoft Excel, including pivot tables, VLOOKUPs, index match, and all formulas, to be able to analyze substantial amounts of data quickly and accurately.

  • Proven ability to manage conflict and proactively resolve issues.

  • Ability to navigate and negotiate complex business processes with stakeholders and process owners.

  • Ability to work effectively across many internal functional groups to optimize product offerings, create a seamless customer experience, and resolve issues.

  • Ability to estimate staffing requirements, including resource skills, and assemble a team and manage several projects concurrently.

  • Demonstrated success at identifying and synthesizing customer needs; ability to identify key contacts for follow up; excellent ability to communicate project and status updates to team and cross-functionally to ensure understanding.

  • Strong organization, planning, and management skills; ability to prioritize tasks for self and team to meet requirements and deadlines.

  • Proven problem-solving skills to effectively influence decision making during key negotiations.

  • Strong relationship-development skills resulting in long-term, mutually beneficial client relationships.

  • Self-motivated; able to work both independently to complete tasks and respond to department requests and with others to utilize their resources and knowledge to identify quality solutions.

  • Strong leadership skills; ability to drive and motivate team to achieve results.

  • Proven ability to work in a time-sensitive, high-volume environment.

EDUCATION AND EXPERIENCE:

  • Bachelor's degree or equivalent experience required.

  • Minimum of 3 years' industry experience managing POs and budgets required.

  • Minimum of 3 years of personnel management experience required.

  • Information management and data analysis experience required.

ENVIRONMENT:

Approximately 100% performed in climate-controlled internal office environment working under normal office conditions. Approximately 10% travel may be required in support of the position's responsibilities.

While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands and fingers to feel and handle, reach with arms and hands, talk and hear. While performing the duties of this job, the employee frequently is required to stoop, kneel and crouch, lift weight or exert a force up to a maximum of 25 pounds.


upload resume icon
See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Project Construction Sales Manager (North Carolina)

ABB LTD

Posted Yesterday

VIEW JOBS 1/17/2019 12:00:00 AM 2019-04-17T00:00 Industrial Solutions empowers smarter business operations by connecting equipment, software, and services to protect, control, and optimize assets within electrical infrastructures. Across multiple energy-intensive industries, the business provides customers with end-to-end product and service solutions that help ensure the reliability and protection of their electrical infrastructure.The Project Construction Sales Manager will be responsible for developing and maintaining strong, productive working relationships with customers (electrical contractors, engineers and distribution partners) at all levels of their organizations. The Project Construction Sales Manager develops practical and innovative ways of marketing new segment strategies and manages new and existing customer relationships to meet the goals and objectives of the business. 2019-01-31 Senior professionals ( > 5 years of work experience) Tasks: As the Project Construction Sales Manager, you will: * Focus on developing strong relationships with electrical contractors and engineers in the market area * Actively seek and build relationships with new clients, Electrical Contractors, Engineers, and Distribution, while maintaining existing client's relationships * Focus on growing sales and share for our business across the trade area * Perform take-off's, budgeting, cost effective proposals, and alternate value engineered proposals, from project plans and specs and negotiate and secure project orders * Mine construction data (Dodge, Builders Exchange, bid board) to identify new opportunities to bid, key trends in marketplace, and new product needs * Analyze territorial sales potential and develop sales strategies, utilizing regional commercial operation resources necessary to achieve customer service levels * Monitor customer satisfaction and propose / deliver corrective actions * Actively listen to customers' needs and provide effective technical service to resolve issues and inquiries * Develop & maintain a high level of customer satisfaction through consistent high quality interactions with customer management. Build long term strategic alliance with portfolio of accounts to continue to add value, and promote Service offerings to identify and escalate commercial service needs to drive customer NPS * Maintain proper relationships with commercial and channel customer segments and key decision makers within those segments * Provide management with current competitive information on a continuing basis, including competitive pricing, policy changes, product development, and marketing strategies * Submit accurate and timely reporting of pertinent sales activities * Keep management aware of commercial developments and trends, both product and market that could affect future business * Generate cross-selling leads and make it easier to do business with ABB * Identify and track upcoming sales opportunities and influence customer specifications to favor ABB * Conduct technical presentations for electrical engineers to create preference for ABB * Introduce new products to existing customer base and identify target customers * Meet or exceed assigned volume and margin measurement Requirements: * Bachelor's degree from an accredited university or college (or a high school diploma / GED with at least 4 years of experience in Sales) * Minimum of 3 additional years of experience in Sales ELIGIBILITY REQUIREMENTS * Ability and willingness to possess and maintain a valid driver's license DESIRED CHARACTERISTICS * Bachelor's Degree in Engineering * Proven success in field sales commercial construction markets * Ability to implement district selling strategy * Excellent communication skills * Strong project management skills * Strong oral and written communication skills * Strong interpersonal and leadership skills able to make deep and trusting relationships * In-depth knowledge of the commercial contractor segment * Self-starter * Ability to use prioritization skills * Proven time-management skills Location: Cary, North Carolina, USA Contract type: Regular/Permanent Business unit: EP Industrial Solutions Date posted: 2019-01-11 Job function: Sales Publication ID: US67913227_E1 ABB (ABBN: SIX Swiss Ex) is a pioneering technology leader in electrification products, robotics and motion, industrial automation and power grids, serving customers in utilities, industry and transport & infrastructure globally. Continuing a history of innovation spanning more than 130 years, ABB today is writing the future of industrial digitalization with two clear value propositions: bringing electricity from any power plant to any plug and automating industries from natural resources to finished products. As title partner of Formula E, the fully electric international FIA motorsport class, ABB is pushing the boundaries of e-mobility to contribute to a sustainable future. ABB operates in more than 100 countries with about 135,000 employees. www.abb.com ABB LTD Cary NC

Supervisor, Project Administration

Expired Job

American Tower