Supervisor, Finance & Accounting

INNOCEAN USA, a full-service advertising agency located in Huntington Beach, CA is looking for a Supervisor, Finance & Accounting to join our Finance team!

5+ years of experience in Accounting & Finance or in a similar role

Knowledge of media or production industry is a nice to have!

We are a hybrid workplace, x2 days week in-office.

The Accounting & Finance Department partners closely with all internal departments to provide accurate financial analysis, budgeting, AR/AP, and overall ad-hoc support. They also manage PO/estimate and develop/continuously improve work-flow processes. The team fosters a collaborative environment with a strong focus on engagement and development.

The Supervisor is primarily responsible for managing client billing for creative and may also include production. Specifics include client billing, AR/AP reconciliation, review weekly expense reports, compile reporting (inter-department, client, and accounting), updating client media marketing documents and assist with month-end closing. Additional responsibilities may include ERP software management including reporting, coding, and mapping of accounts as necessary.

ESSENTIAL DUTIES/RESPONSIBILITIES

Process monthly billing transactions and reconcile against budgets & ATB’s

Review and process expense reports on a weekly basis

Input media vendor invoices and reconcile against media buy’s on a daily basis

Collaborate with vendors regularly regarding any invoice discrepancies

Work closely with media clients for timely billing and accrual reconciliation

Prepare internal and client accruals on a monthly/quarterly/annual basis

Follow up with client on a regular basis to maintain healthy Aged AR balance

Review & process weekly mass payment batches to vendors

Prepare monthly reports for internal departments and clients

Supervise staff on team, assisting with daily tasks and reviewing deliverables

Evaluate internal processes and provide insight for process efficiency as needed

Requirements

DESIRED SKILLS & QUALIFICATIONS

5+ years of experience in Accounting & Finance/working in a similar role

Knowledge of media or production industry preferred

Exceptional computer skills (Microsoft Office Suite, especially Excel & Power Query)

Bachelor's Degree required, Finance or Accounting Degree preferred

Ability to work overtime, especially at month-end

Strong knowledge of billing and accounting concepts

Strong analytical skills, detail oriented

Excellent oral, written and interpersonal communications skills

Capable of making timely, independent decisions

Proactive and self-motivated

Ability to work well in an environment with firm deadlines; results oriented

Ability to multitask

Ability to work both independently and as part of a team

Reports to: Manager, Finance

Salary range: $76,000 - $80,000

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