Foundation Medicine San Diego , CA 92140
Posted 2 months ago
About the Job
The Supervisor, Client Services is responsible for leading the team that responds to and resolves a wide
range of client inquiries and requests and liaises between FMI departments, partners, customers and the
patient. The incumbent operates in a supportive function within the fast-paced Client Services
Department, and as a leader is responsible for providing direction, guidance, a more advanced
troubleshooting to the team that is based upon a higher level of qualified experience, and implementation
of process improvement initiatives. This position supervises individuals within Client Services and
supports workflow management. Additionally, the Supervisor, Client Services educates the team through
weekly online learning opportunities, refresher training sessions, and a wide variety of other professional
growth initiatives for Client Services Representatives.
Key Responsibilities
Establish and maintain basic workflow for Client Services Representatives (CSRs).
Rebalance work of the team when needed.
Hold 1:1 meetings with CSRs on team on a regular basis.
Work with CSRs on team as they establish goals and support CSRs in reaching goals.
Seek out opportunities for CSRs outside of their daily responsibilities to help them develop.
Conceptualize and create training strategies, initiatives and materials.
Continuously develop and refine the new hire and ongoing training schedule.
Consult with managers and leadership on curriculum and in the development of new training
opportunities.
Track and compile collected training data, related to CSR performance and learning.
Provide positive, constructive, qualitative and quantitative feedback to CSRs.
Execute upon initiatives to foster a collaborative and supportive atmosphere amongst CSRs.
Help CSRs to make judgment calls when the next step is not clear and make decisions when
needed.
Take on and resolve escalated client concerns.
Provide in-depth education, guidance, mentorship, and support to customers, patients, and
internal constituents about Foundation Medicine's products and services.
and e-mail communication.
varied complexity.
Correctly document all communication and maintain up-to-date appropriate records.
Collaborate with other leaders within Client Services to make decisions regarding workflow and
structure.
Hold team meetings on a regular basis to communicate updates and points of emphasis.
Collaborate with CS trainer to ensure that new hires and established CSRs receive the level of
training and communications that position them to excel at responsibilities.
opportunities.
across departments.
company and legal guidelines.
and objectives
Interview for new hires or consultants.
Other duties as assigned.
Qualifications
Basic Qualifications
in a leadership position.
Preferred Qualifications
5+ years of experience in a role where service skill sets are required
Experience with phone-based support or call center experience
Prior experience in related field and/or the ability to understand and communicate scientific or technical information
Proficient in Microsoft Office and Customer Relationship Management Software
Ability to work full-time in an open office environment
Ability to learn and use laboratory management and client relationship management systems
Ability to:
Work well under pressure while maintaining a professional demeanor
Prioritize and thoroughly follow up on assigned tasks
Handle multiple tasks at once and work in a fast-paced environment
Adapt to changing procedures, policies and work environment
Proficient verbal and written communication skills
Excellent leadership, mentorship, and motivational skills
Willingness to learn and understand complexity of industry and business
Understanding of HIPAA and importance of patient data privacy
Commitment to FMI values: patients, innovation, collaboration, and passion.
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Foundation Medicine