Supervisor, Accounts Payable (38143)

Job Description:

The Accounts Payable Supervisor works in the Accounting and Finance department and is primarily responsible for managing and operating the Accounts Payable staff and functions within the company and assisting the Director when necessary. This role is intended to ensure accurate and timely processing of supplier invoices, maintaining supplier relationships, and implementing efficient payment procedures. This role will be expected to carry out strategic directions while working closely with all members in the Accounting and Finance department including the Corporate Controller, VP of Finance, and CFO, as well as other department leaders.

Responsibilities:

• Supervise Accounts Payable Team: Supervise a team of accounts payable specialists, providing guidance, training, and support as needed across multiple procurement software and ERP systems.

• Invoice Processing: Oversee the timely and accurate processing of vendor invoices, including verification of document storage and invoice accuracy including coding and approval routing according to established procedures.

• Payment Processing: Carry out the payment processing cycle, including preparing weekly check processing schedules, executing payments to vendors, reconciling payment records, and ensuring compliance with payment terms and deadlines.

• Vendor Management: Develop and maintain positive relationships with vendors, addressing inquiries, resolving discrepancies, and negotiating favorable payment terms when applicable. Manage the preparation of tax form 1099 for vendors leading and assisting AP specialists during the process.

• Corporate Card and Expense Reporting: Coordinate with internal departments to facilitate the submission of expense reports, ensuring compliance with company policies and procedures. Manage corporate card accounts and ensure all accounts maintain good standing. Be an active participant in the month-end close process and assist in the preparation of monthly expense accruals for vendors.

• Compliance and Controls: Ensure compliance with relevant regulations, accounting standards, and internal controls governing accounts payable processes. Implement and maintain policies and procedures to mitigate financial risks and ensure data integrity.

• Process Improvement: Identify opportunities to streamline accounts payable processes, improve efficiency, and reduce costs. Implement best practices and automation tools to enhance productivity and accuracy.

• Audit Support: Provide support during internal and external audits, including gathering documentation, responding to audit inquiries, and addressing audit findings related to accounts payable activities.

• Acquisition Integration Support: Manage the onboarding of new acquisitions, including determining the course of actions to migrate accounting systems, training and developing the acquired AP department on relevant policies and procedures, and modifying the corporate ERP to include any new vendors.

Qualifications

Skills and Requirements:

• Bachelor's degree in accounting, finance, or related field.

• 5+ years of experience in accounts payable. Healthcare experience is a plus but not necessary.

• Willing and able to work in a corporate office setting.

• Strong understanding of accounting principles and practices, including GAAP.

• Proficiency in accounting software (e.g., SAP, Oracle, Coupa, Ariba) and Microsoft Excel.

• Excellent communication and interpersonal skills.

• Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.

• Attention to detail and accuracy in data entry and financial analysis.

• Knowledge of healthcare industry regulations and compliance requirements (e.g., HIPAA, CMS regulations) is preferred.

Equal Opportunity Employer Disclaimer:

Our company is an equal opportunity employer and we welcome applicants from all backgrounds. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.