Position/Program Information COUNTY OF LOS ANGELES TREASURER AND TAX COLLECTORINTERDEPARTMENTAL PROMOTIONAL OPPORTUNITYSUPERVISING DEPUTY PUBLIC CONSERVATOR/ADMINISTRATOR IEXAM NUMBER: B1485HFILING START DATE: 08/30/18, 8:00 A.M.
(PST)FILING END DATE:09/13/18, 5:00 P.M.
(PST)FILING TYPE:Interdepartmental Promotional Opportunity - Restricted to permanent employees of the County of Los Angeles who have successfully completed their initial probationary period.Current employees in the unclassified service who meet the followingcriteria also qualify to participate in this exam:Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service.Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service at the time of filing.WITHHOLD INFORMATION:Permanent employees who have completed their initial probationary period and hold a qualifying payroll title may file for this examination if they are within six months of meeting the experience requirements by the last day of filing.OUT-OF-CLASS or VERIFICATION OF EXPERIENCE LETTERS will not be accepted.SPECIAL SALARY INFORMATION:Traffic Mitigation Allowance: The County of Los Angeles provides employees who workin the Civic Center a$70 per month transportation allowance that may be used towardsalternate modes of trafficmitigation and/or parking.In addition, the mitigation Commuter Center provides schedules for bus and rail transportation as well asinformation for joining carpools or vanpools.POSITION DESCRIPTION:Supervises Deputy Public Conservator/Administrators engaged in the investigation and administration of conservatorships and guardianships, or the estates of decedents, conservatees, and wards that are referred to and fall within the jurisdiction of the Public Administrator or the Public Guardian.CLASSIFICATION STANDARDS:Positions allocable to this classthat are located at the Public Administratorprovide administrative and technical supervision to a group of Deputy Public Conservator/Administrator positionsengaged in the investigationof the estates of deceased persons, when no executor is available,in order to determine eligibility of and jurisdiction for public probate administration of the estate.
Incumbents supervise the overall management of the estate during probate, including the protection, collection, inventory, warehousing, appraisal, and lawful saleof realproperty necessary to satisfy the claims of creditors, heirs, or other parties who may have an interest in the property.These positions require working knowledge of the principles of supervision and comprehensive knowledge of operational policies governing public probate administration and public conservatorship and guardianship in order to plan, coordinate, direct, and evaluate the work of subordinates.
Essential Job Functions DUTIES INCLUDE BUT ARE NOT LIMITED TO:Conducts the more difficult and sensitive investigations of Public Administrator referrals or administers the larger and more complex estates of deceased persons.Provides technical guidance and consultation in investigation activities, estate administration, or real property management; may review estates,delegates assignments, and providessupervision to Deputy Public Conservator/Administrators.Provides technical expertise to County Counsel on matters pertaining to Public Administrator operations and local real estate practices for the auction and court confirmation of real property sales.Testifies in court regarding the probate of wills, sales, accounts, issues related to real property, and other matters relative to estate administration; represents the estate in Small Claims Court.Recommends legal action, sale of assets, or other financial transactions that would result in benefits to decedent estates, or the County.Confers with conservatees and wards, their relatives, attorneys, heirs-at-law, creditors or other interested persons regarding the estates of deceased persons or conservatorships.Participates in and conducts in-service training programs and staff development activities.Assists in the formulation of policies and procedures.Supervises Deputy Public Conservator/Administrators and ancillary staff engaged in the marshaling, inventory, warehousing, and sale of personal property of decedents in the management and sale of real property and related assets.Supervises warehouse staff in the receipt, inventory, distribution, disposition, and safeguarding of assets of decedents and conservatees, pursuant to laws and operational policies and procedures governing public conservatorship, guardianship, and decedent estate administration.Monitors contracted auctioneers and supervises warehouse staff to ensure the proper handling, set-up, and presentation of conservatee or descedent assets and the accounting and reconciliation of auction proceeds; and to verify that required documentation and authorization is received and reviewed prior to release of assets from warehouse custody.Monitors and directs the work of contracted vendors in the provision of services to decedent estates and conservatorships, such as repairs and maintenance of real and personal property, towing of vehicles, drayage of personal property, sale of real property and firearms, etc.Supervises clerical support staff in connection with estate administration services.Coordinates the work of subordinate staff with that of other units and divisions.Assigns, reviews, and evaluates the work of staff; advises subordinates on problem cases; and provides guidance in estate administration and investigation.Assists the section manager in planning, developing, implementing, directing, and evaluating the work of the section.Performs liaison duties with escrow and insurance companies, auctioneers, buyers, and attorneys.Processes out-of-state and out-of-country property transactions.Supervises complex financial transactions, such as processing notes payable and receivable.Reviews problem cases and provides guidance in estate administration and investigation.Searches, locates, and arranges for the safekeeping of real and personal property and records of estate holdings of decedents; inventories, collects, estimates value, obtains appraisals of value, and arranges for the sale of personal property; locates and arranges for the withdrawal of bank, savings and loan, and stock trading accounts or the inspection and removal of contents of safe deposit boxes.Prepares larger and more complex real property for disposition by conducting research on real property and related assets and liabilities,and notes receivable and payable.Manages larger and more complex rented properties by preparing and placing advertisements in local newspapers, reviewing rental applications, verifying prospective tenants' employment and credit data, interviewing and selecting tenants, collecting rent, inspecting properties, and contracting for repairs and maintenance.Dispositions assets by conducting extensive research to locate heirs to determine heirship and conferring with attorneys, heirs, claimants and others on the status of estates, priority of decedent claims, estimated costs of liquidation, and taxes.Makes funeral arrangements according to burial instructions, provisions of the will, or departmental and court policy; notifies relatives and other interested parties.Confers with other divisions, departments, and government agencies regarding special problems encountered and furnishes information.Maintains records and statistics; updates case files; and prepares letters, reports, and other forms of memoranda by entering and retrieving information via the Client and Asset Management System (CAMS) or using word processing software in connection with the investigation and administration of conservatorships, guardianships, or decedent estates.Reviews the legitimacy of claims against decedent estates.Facilitates and oversees auction process by initiating request for issuance of legal notices, attending auction, and recording sales data.
Requirements MINIMUM REQUIREMENTS:OPTION I: One year of experience in conservatorship, guardianship or estate administration or investigation at the level of Los Angeles County's class of Senior Deputy Public Conservator/Administrator *.OPTION II: Two years of experience in conservatorship, guardianship or estate administration or investigation at the level of Los Angeles County's class of Deputy Public Conservator/Administrator II .LICENSE REQUIRED:A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.PHYSICAL CLASS:2 - Light: Light physical effort which may include occasional light lifting to a 10 pound limit and some bending, stooping or squatting.
Considerable walking may be involved.SPECIAL REQUIREMENT INFORMATION:Compliance with continuing education requirements as established by the California State Association of Public Administrators, Public Guardians, and Public Conservators, per California Probate Code Sections 2923 and 7605.Appointee must be a citizen of the United States of America at the time of appointment, per U.S.
Government Code sections 7, 241, 1020, 1194, 24000, 24001, 24100, 24101, 30017; and Los Angeles County Code, Title 2, Chapter 2.04, section 2.04.030.As part of this application process, applicants will be required to complete a supplemental questionnaire to document specific work experience; and to acknowledge the nature of the job duties.
*Senior Deputy Public Conservator/Administrator: Performs the more difficult and sensitive investigations and administration of conservatorships and guardianships, or the estates of decedents, conservatees, and wards, that are referred to and fall within the jurisdiction of the Public Administrator or the Public Guardian.Deputy Public Conservator/Administrator II: Under general supervision, investigates and administers conservatorships and guardianships, or the estates of decedents, conservatees and wards, that are referred to and fall within the jurisdiction of the Public Administrator or Public Guardian.
Additional Information EXAMINATION CONTENTThis examination will consist of three (3) parts:PART I: A multiple choice testweighted 50% covering:Written ExpressionData Analysis and Decision MakingReading ComprehensionDeductive Reasoning AbilityManagement PotentialProfessional PotentialThoroughnessReliabilityAchievementInnovationInfluenceIndependenceOnly those candidatesthat achieve a passing score of 70% or higher on Part I will be invitedto Part II of this examination.PART II: A job knowledge written testweighted 25% covering:Laws, Codes, & RegulationsEstate ManagementInterviewing and DocumentingCase ManagementReal Property ManagementEvaluating and Identifying AssetsKnowledge of ContractsParts I and IIwill be administered on the same day.
Only those candidates that achieve a passing score of 70% or higher in Part I, will have Part II scored.Only those candidateswho achieve a passing score of 70% or higher on Part II will be invitedto Part III of this examination.WRITTEN TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.PART III:A structured interviewweighted 25% covering:Knowledge of laws, codes, regulations, and policies pertaining to decedent probate administration
Knowledge of principles and practices of estate management
Time ManagementInterpersonal SkillPlanning and CoordinationAdaptability/FlexibilityOral CommunicationApplicants must meet the minimumrequirements and achieve a passing score of 70% or higher on each weighted part of the examination in order to be placed on the eligible list.Test invitation letters and other correspondences will be sent electronically to the email address provided on the application.
It is important that applicants provide a valid email address.
Please and to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk mail.Notice of Non-Acceptance and Final Result letter will be mailed via USPS.
Test scores cannot be given over the telephone.TRANSFER OF SCORES:Applicants who have taken identical test parts for other exams within the last twelve (12) months will have their scores for the identical test part(s) automatically transferred to this examination.This examination contains test parts that may be used in the future for new examinations.
Upon acceptance of your application, your scores may be transferred to the new examination and you may not be allowed to retake any identical test part(s) for at least a year.TEST PREPARATIONStudy guides and other test preparation resources are available to help candidates prepare for employment tests.
An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section.You can also access test preparation for the computerized portion of the test by going to these practice materials will help in preparing for the test, we advise you to review ALL related materials that you deem necessary.ELIGIBILITY INFORMATION: The names of the candidates receiving a passing score on the examination will appear on the eligible list in the order of their score group for a period of twelve (12) months following the date of promulgation.VACANCY INFORMATION: The resulting eligible list will be used to fill vacancies in the Public Administrator Division of the Department of Treasurer and Tax Collector located at 320 West Temple Street, Los Angeles, CA 90012.APPLICATION AND FILING INFORMATION:Applications must be filed online only.
Paper applications and/or resumes cannot be accepted in lieu of online applications, although resumes may be uploaded as attachments to online applications.
Applications will not be accepted by mail, fax, or in person.
Candidates must upload any supporting documents during the application submission process.All information is subject to verification.
We may reject your application at any time during the examination process.
The acceptance of your application depends on whether you clearly show that you meet the Minimum Requirements and complete the Supplemental Questionnaire.Please fill out the application completely and correctly so that you will receive full credit for related education and experience.
In the space provided for education, include the names and addresses of schools attended, titles of courses completed, and dates completed.
For each job held, give the name and address of your employer, your job title, beginning and ending dates, the number of hours worked per week, description of work performed, your role, level of involvement, independence, size of organization, complexity, and level of accountability surrounding your experience.Failure to provide the complete information may impact assessment of your qualifications and acceptance into the examination process.
Applicants must submit their applications by 5:00 PM, PST, on the last day of filing.
Applications electronically received after 5:00 p.m.
(PST) on the last date of filing will not be accepted.Note: If you are unable to attach required documents, email to the time of filing or within fifteen (15) calendar days from the last day of filing.
Please includeyour name, exam number, and title.
Documents submitted after the end of the filing period will not be considered as part of your application submission.Social Security Number: Please include your Social Security Number for record control purposes.
Federal law requires that all employed persons have a Social Security Number.Computer and internet access at Public Libraries: For candidates who may not have regular