Substitute Specialist

SUBSTITUTE SPECIALIST JobID: 5270

Position Type:

Classified Job Postings/Substitute Specialist

Date Posted:

5/14/2024

Location:

HUMAN RESOURCES

Closing Date:

Until Filled

  Additional Information: Show/Hide

The new hire for this position will be needed for flexible hours/days to train in June and July during the implementation of the new substitute system. This position has a normal contract start date in August.

TSS

10 month/205 day

Monday-Friday

Hours: 6:00am

• 3:00pm

Pay Column M: $18.28/hour + Benefits

• Pay will be spread out over 12 months

Benefits: Health Insurance employee contribution toward premium for Family $199.52 or Single $60.32

Laramie County School District 1 Job Description

Job Title: Substitute Specialist Revised Date: November 2023 Department: Human Resources FLSA Status: Non-exempt Work Year: 10 Months Salary Schedule: TSS - 205 days

SUMMARY: This position is responsible for providing information for screening, hiring, and on-boarding substitute applicants. This position will organize and dispatch substitutes to fill emergency or long-term requests for substitutes, maintain substitute records, and provide training and orientation for newly hired substitutes. The position works to secure substitutes for teachers, nurses, and paraprofessionals. The position also works with student teachers to ensure they have their substitute endorsement.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Tasks Descriptions

Frequency % of Time 1. Coordinates substitute process (e.g. staffing long-term substitutes, emergency substitute

needs, hiring/orientation, certification verification, etc.) to comply with all district, state, and federal regulations. D 20% 2. Dispatches substitutes to provide coverage at school sites and for emergency requests for substitutes. Works with secretaries and administrators on submitting requests and maintains the substitute staffing and list of availability of the tracking software. D 25% 3. Maintains a variety of records/files such as substitute records, requests, performance documentation, budget numbers, timekeeping, personnel/payroll records for substitute

staff. These files could include a variety of confidential and non-confidential files and records (both manual and electronic). W 10% 4. Prepares various reports and written materials including but not limited to substitute payroll, reports, memos, letters, and rosters to document activities, requests, payroll, and hiring practices. Ensures all legal documentation is maintained according to District and

state/federal guidelines. W 10% 5. Conducts interviews and validates substitute certifications to process employee staffing/hiring requirements in compliance with program, district, state, and/or federal requirements. W 10% 6. Reconciles substitute payroll information by validating/calculating rate of pay, shifts worked, accounting codes are accurate, and prepares time sheets for payroll processing to

ensure accuracy and timeliness of payroll records. M 10% 7. Responds to inquiries from building administrators, payroll specialists, HR administrators to providing information and strategy for how to best fill open requests and make recommendations for process updates. D 5% 8. Schedules a wide variety of activities (e.g. appointments, meetings, etc.) to make necessary arrangements for staff and applicants. W 3% 9. Responds to written and verbal inquiries from a variety of internal and external sources to resolve problems, provide information, refer to appropriate personnel, and/or identify the

relevant issues and recommending or implementing a remediation plan. D 5% 10. Performs other duties as assigned Ongoing 2%

TOTAL =

100%

EDUCATION AND RELATED WORK EXPERIENCE:

• High school diploma, or equivalent, required

• No experience required, but experience in recruitment, human resources, or on-boarding, preferred

LICENSES, REGISTRATIONS or CERTIFICATIONS:

• Criminal background check required for hire.

TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:

• Advanced oral and written communication skills

• Interpersonal communication skills

• Basic math skills

• Adapts easily to changing work standards

• Ability to provide high levels of customer service

• Ability to multitask, answer phones, and maintain a level of professionalism

• Critical thinking and problem-solving skills

• Attention to detail

• Ability to manage multiple tasks and priorities with frequent interruptions

• Ability to keep up to date with technology while adapting to and mastering new system applications and processes as implemented by the district or department

• Ability to work cooperatively with other departments to solve problems

• Ability to schedule meetings, activities, or trainings as they relate to the job

• Ability to use pertinent software applications, manage and maintain accurate records, and plan and manage projects

• Ability to maintain confidentiality in all aspects of the job

• Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting

• Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures

• Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds

• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers and peripherals

• Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, etc.

• Operating knowledge of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc.

• Operating knowledge of district information technology systems and department-specific software and equipment required within 3 months after entering position

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

POSITION TITLE Reports to: Assistant Superintendent of Human Resources POSITION TITLE # of EMPLOYEES Direct reports: This position has no direct reports

• The position acts as a resource and provides direction to employees in the district, including substitutes. They may facilitate training and feedback on an employee's performance in accordance with their job functions

BUDGET AND/OR RESOURCE RESPONSIBILITY:

• This position has no budget responsibility

PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors, and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

VISION DEMANDS: Required No special vision requirements. X Close vision (clear vision at 20 inches or less) X Distance vision (clear vision at 20 feet or more) Color vision (ability to identify and distinguish colors) Peripheral vision Depth perception Ability to adjust focus X NOISE LEVEL: Exposure Level Very quiet Quiet Moderate X Loud Very Loud

HIRING MANAGER: Vicki Thompson

Title: Asst Superintendent Human Resources

Phone: 307-771-2100