Substitute Secretary/Clerk

YOU ARE RESPONSIBLE FOR MEETING WITH THE SCHOOL'S ADMINISTRATION FOR YOUR SPECIFIC DAILY JOB DUTIES.

QUALIFICATIONS:

• 21 years of age

• High school diploma

• Business school training or office experience that reflects a high level of skill in typing, filing and general office procedures

• Communication skills which encompass the ability to relate to students and adults and to speak and write standard English

REPORTS TO:

School Principal

SUPERVISES:

None

JOB GOAL:

To organize or direct, as designated by the school principal, all activities related to the operation and maintenance of the school office and finances

TERM:

Ten (10) Months or Eleven (11) Months or Twelve (12) Months

SALARY:

School Secretary, Level III

PERFORMANCE RESPONSIBILITIES:

• To follow the general bookkeeping regulations as established by the Rapides Parish School Board

• To follow established procedures in emergency situations

• To maintain an up-date file of student information

• To consistently maintain a neat, clean, and well organized work space

• To inform parents, according to established policy, when children are sick or hurt

• To utilize standard office procedures in letter writing, filing and bookkeeping

• To employ telephone techniques which are reflective of a positive, professional and ethical school environment

• To demonstrate sociability and warmth in attitude towards students, staff, parents, vendors and other school visitors

• To avoid unnecessary class interruptions as indicated by Rapides Parish School Board

• To maintain a desk calendar as it relates to due dates of work projects, memos, and reports

• To be neat and accurate in completing assigned records and reports, turning these in promptly and on time

• To remain at school during the work day unless permission is obtained from the principal

• To follow federal, state, local and assigned school laws, policies, and procedures

• To sign in and out by the appropriate method of the assigned school

• To use language that is void of vulgarity, lewdness, coarseness, or profanity

• To observe all policies and regulations as outlined in the Drug Free Workplace Act

• To demonstrate ability to adjust to new situations, showing poise in crisis or pressure situations, mature understanding of problems

• To be in attendance and on time at work, except for personal illness or emergency, as defined by the policies of the Rapides Parish School Board

• To be loyal to the administration of the school system and the school

• To be professionally dressed and well groomed, as established by the principal, according to board policy

• To maintain a schedule of systems and procedures that are reflective of good time management

• To perform any other duties assigned by the principal