Substitute Secretary (July 2024)

The Substitute Clerica/Secretary, under the supervision of a manager or other designated employee, performs a wide variety of routine clerical duties; may give routine information to the public; may fill vacancies in the same or high classification during vacations and other absences. Performs a wide variety of clerical duties, including typing,proofreading, filing, checking, recording information or records, answering the telephone and waiting on the public, giving routine information, procedural or directional questions; types from oral direction, rough draft, copy or notes; use common office machines and other office equipment; mail out letters, forms and applications; receives, sorts and distributes incoming mail and other papers and documents; runs errands; may assist in compiling or typing financial statements and other statistical information; and performs other related duties as assigned.

A Substitute Clerical/Secretary may be under the leadership of a higher level secretary or may report directly to a manager. A Substitute Clerical/Secretary takes on the responsibility of a desk project or assignment. Knowledge of modern office methods, practices and procedures; knowledge of computer systems; knowledge of English usage, spelling, grammar and punctuation forms of correspondence and filing system.

Perform clerical work with speed and accuracy; understand and carry out oral and written instructions; give and receive information over the telephone rapidly and accurately, speak clearly, using pleasant and courteous telephone procedures; operate multiple telephone switchboard; type accurately at a rate of not less than 45 wpm; work cooperatively with others. Two years experience in general office work. Graduation from high school, including courses in typing and office practice.

Requirements / Qualifications

Requirements / Qualifications