Substitute Administrative Assistant 2024-2025

JOB SUMMARY
The job of the Administrative Assistant provides a variety of office support and/or secretarial duties for a specified building. This position reports to the Building Principal.

Essential Functions
Provide courteous, efficient, and welcoming atmosphere to students, staff, parents, administration, and community including answering phones and performing a variety of other office functions in a consistently positive and friendly tone
Perform a wide variety of assignments which are sometimes confidential in nature; including but not limited to computers to enter data, email, draft, edit, revise, and print letters, tables, and reports as well as other materials
Monitor and track attendance, calling parents for absent verifications as well as checking students in and out, compile and complete state required attendance reporting
Process volunteer paperwork and run background checks as needed
Enroll new students and assist families in completing the necessary paperwork including immunization information, as well as updating Kindergarten registration packets
Manage and organize a variety of tasks, such as submitting work and copy center orders, along with updating staff binders and coordinating parent/teacher conferences and picture day
Maintain a variety of data management systems, including updating the school's web page, Facebook, and newsletter, and the building Tight Rope Carousel
Provide front office support
Process and distribute faxes, district, and US mail and manage accident reports for students and staff
Process and track facility use and student records requests
Maintain a highly organized and efficient file system
Maintain strict level of confidentiality
Perform duties and responsibilities in the health room
Perform other duties as assigned
Minimum Qualifications
Education/Training
AA Degree or equivalent education and/or work experience
Knowledge, Skills, and Abilities
Considerable knowledge of and ability to use Mac's, PC's and related software
Demonstrated ability to independently respond to problematic situations and to remain calm under stress
Ability to maintain accurate records and enter and maintain data in automated systems
Ability to perform financial analysis and make projections
Ability to identify problems and to propose feasible solutions
Ability to develop and conduct training for staff
Ability to multi-task and work independently
Strong organizational skills and the ability to work well under pressure and to meet deadlines
Strong interpersonal skills and the ability to work professionally with persons at all levels
Excellent writing skills and the demonstrated ability to develop written reports and action plans
Possess excellent spelling, grammar, punctuation, and composition skills
Demonstrated record-keeping/filing skills and ability to work with figures
Demonstrated skills in written and oral communication and organizational ability
Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be physically capable of kneeling, bending, standing, and have the ability to lift up to 50 lbs., if necessary.

TERMS OF EMPLOYMENT:
As outlined by the Policies and Procedures of Mead School District.. Mead policies and Procedures can be accessed online at https://www.mead354.org/about-us/board-of-directors/board-policies https://www.mead354.org/about-us/board-of-directors/board-policies .

The Salary Range for Administrative Assistants is Min $18.67 - Max $18.67 per hour. Substitutes will accrue 1 hour of sick leave for every 40 hours worked.

Substitutes who work 630 hours will become benefit eligible for the remainder of the school year. Standard benefits include: Medical, Dental, Vision, Life Insurance and Long-Term Disability. Benefits are provided through the School Employee Benefits Board (SEBB) at https://www.hca.wa.gov/employee-retiree-benefits/school-employees https://www.hca.wa.gov/employee-retiree-benefits/school-employees

All other applicants interested in this position must apply for this posting through a link to our online applicant system found on the website at www.mead354.org. Upload the required documents to your application.

Below is a list of required materials. If you have questions regarding this process, you may contact Sonia O'Connor at the District Administration Building or email subservices@mead354.org The application, along with all required documents must be complete. Incomplete applications will not be considered.

REQUIRED DOCUMENTS FOR A COMPLETE APPLICATION
Completed district classified application
Letter of Interest that speaks specifically to the applicant's qualifications for this position
Resume
College transcripts (unofficial copies are acceptable). You only need to submit these if you have completed college coursework
A minimum of three (3) listed references with their email addresses.
Verification of identity and United States work authorization must be completed before employment commences. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by the Washington State Patrol and the Federal Bureau of Investigation.

Mead School District #354 is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. Inquiries regarding compliance procedures may be directed to the District's Title IX/RCW 28A.640 Officer, Section 504 Coordinator, Josh Westermann, josh.westermann@mead354.org and/or Affirmative Action officer, Keri Hutchins, keri.hutchins@mead354.org mailto:keri.hutchins@mead354.org , (509) 465-6000 or via mail to 2323 E.

Farwell Rd., Mead, WA, 99021. Persons who may need some accommodation in the hiring process should contact the Human Resources Office at (509) 465-6010