Subcontracts Administrator

Department: College of Engineering and Computing

Classification: Research Staff 12-month

Job Category: Research Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Springfield, VA

Workplace Type: On Site Required

Salary: Salary commensurate with education and experience

Restricted: Yes

Criminal Background Check: Yes

Financial Background Check: Yes

Security Clearance Check: Yes

About the Department:

The Rapid Prototyping Research Center (RPRC) focuses on providing its Department of Defense (DOD) sponsors a unique perspective on rapid prototyping that aligns with Section 804 in the FY17 National Defense Authorization Act. Specifically, rather than developing a new system to satisfy intractable problems on the battlefield, the RPRC integrates new technology into existing infrastructure. This unique approach reduces acquisition costs since the sustainment tail is in place. It also reduces the time to field intractable solutions to the battlefield from 10-14 years to 1-3 years. It assures that the prototype involved is integrated with the latest technology, not dated technology due to lengthy acquisition delivery timelines.

About the Position:

The Subcontracts Administrator supports the Principal Investigator(s) and Center Operations Director in management and oversight of the program subcontractors. The Subcontractor Administrator provides subcontractor business support, performance oversight, subcontractor monitoring, and financial analysis for RPRC. This position serves as a liaison between RPRC and the Office of Sponsored Programs (OSP), Accounts Payable, and the CEC Research Administration Team and Chief Business Officer on subcontractor related items.

Responsibilities:

Subcontract Business Support:

• Manages a portfolio of subcontractors supporting the center's programs including communication, deliverables, and financial analysis;

• Leads resolution of subcontract related conflicts or disputes;

• Serves as subject matter expert on RPRC's Basic/Sub Agreements in partnership with OSP Contracting Office;

• Issues and analyzes responses to complex Request for Proposals (RFP's);

• Provides subcontract and requirements compliance guidance to business team members, subcontractors;

• Provides internal resources with checklists, forms, templates etc. for efficiency/efficacy;

• Provides necessary documents as requested to OSP Contracting Office and CEC Research Administration team to support their issuance of subcontract agreements to identified subcontractors; and

• Acts as liaison to the University Office of Sponsored Programs, Accounts Payable, and CEC Chief Business Officer for subcontractors related issues.

Subcontract Performance Oversight:

• Creates tracking mechanisms for subcontract budgets, forecasts, deliverables, invoices;

• Ensures funding levels are adequate for continued performance;

• Monitors all aspects of subcontract performance in compliance with sub agreement;

• Monitors subcontract change control/modification process;

• Communicates with partner business units to include OSP and CEC CBO; and

• Performs subcontract closeout activities.

Analysis:

• Performs price analysis on subcontractor proposals;

• Analyzes budget and forecasts for funding shortfalls/overages;

• Ensures subcontractor compliance with Statements of Work, Statements of Objectives;

• Performs analysis/reconciliation of invoices and supporting material; and

• Analyzes metrics provided monthly for variance from subcontracts.

Required Qualifications:

• Bachelor's degree in a related field;

• Experience with managing US Government contracts and a minimum of 5 subcontracts;

• Working Knowledge of FAR/DFARS requirements;

• Knowledge of Price Analysis steps and requirements;

• Proficient in the use of Microsoft Office Suite, including skill in Word and Excel;

• Strong written and oral communication, interpersonal, negotiation, research, and analytical skills;

• Demonstrated negotiation skills; and

• Must be a US Citizen with ability to obtain Secret security clearance level.

Preferred Qualifications:

• Master's degree in a related field;

• Experience with managing grants; and

• Knowledge of supply chain, acquisition regulations.

Instructions to Applicants:

For full consideration, applicants must apply for Subcontracts Administrator at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.

Posting Open Date: June 26, 2024

For Full Consideration, Apply by: July 11, 2024

Open Until Filled?: Yes

A Force for Innovation in the Heart of Northern Virginia's Technology Corridor

About the College

The College of Engineering and Computing (CEC) at George Mason University is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the CEC enrolled a record high of 10,933 students in fall 2023. The college has 34 undergraduate, master's, and doctoral degree programs including several first-in-the-nation offerings. Of its 320 full-time faculty, 93 are tenured, 77 are tenure-track, 90 are term faculty, and 60 are research faculty. As part of a nationally ranked research university, CEC research teams expended $65 million in sponsored research awards in the past year and had projects with over $119 million in current and anticipated awards. The college stands out for its leading research in areas such as artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, healthcare, autonomous systems, 5G/Next G communications, systems architecture, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The college encourages and supports multidisciplinary research and provides ample opportunity for faculty to work with other disciplines.

About the University and the Region

George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of more than 40,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. The university has campuses in Fairfax, Arlington, and Prince William County. Its proximity to Washington, D.C. provides unmatched geographical access to federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. The region is consistently rated as being among the best places to live in the country and has an outstanding local public school system.

About the Future

In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. As a result, Mason has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the university's exciting initiatives are the launch of the Institute for Digital Innovation-a university think tank and incubator to serve the digital economy-and the expansion of Mason Square home to its Arlington facilities. In 2025, Fuse a new 355,000 square foot building, will open to students, faculty, and research teams. This net-zero facility will house the Institute for Digital Innovation, state-of the-art classrooms, labs, and collaborative spaces. It will also include retail space, and leasing opportunities for local businesses. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate the university's already leading national position in computing and related areas.