Student Services Secretary

Bremen High School District 228 Midlothian , IL 60445

Posted 2 months ago

BREMEN COMMUNITY HIGH SCHOOL DISTRICT 228 Midlothian, IL 60445

NOTICE OF POSITION

March 13, 2019

POSITION: Student Services Secretary

STARTING DATE: TBA

QUALIFICATIONS: 1. A high school diploma.
2.Clerical experience or training preferred
3.Experience in a school setting preferred.
4.Such alternatives to the above qualification as the Board may find appropriate and acceptable.

TERMS OF

EMPLOYMENT: 1. Work year: Twelve Months
2.Salary and fringe benefits to be established by the Board of Education.

PERFORMANCE RESPONSIBILITIES: See attached job description.

EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on evaluation of Educational Support Personnel.

APPLY TO: Interested applicants should attach a letter of interest and supportive documentation (complete resume, copy of certificate, college credentials and transcripts, and references) to the online application on the District web site at:

https://www.applitrack.com/d228/OnlineApp/default.aspx

APPLICATION DEADLINE: Until position is filled

BREMEN HIGH SCHOOL DISTRICT 228

JOB DESCRIPTION

TITLE OF THE POSITION:

Student Services Secretary

LOCATION OF THE POSITION:

Oak Forest High School

REPORTS TO:

Assistant Principal for Student Services

GENERAL DUTIES:

  • To assist in maintaining high quality services for staff, students, parents, and community members who utilize the services assigned to this position.

  • To assist immediate supervisor in carrying out the duties assigned to that position.

  • To strive for positive and collegial public relations with the staff, students, parents and community members.

  • To maintain confidentiality in all areas assigned to this position.

QUALIFICATIONS:

The candidate must have earned a high school diploma.

Clerical experience or training preferred.

Experience in a school setting preferred.

ESSENTIAL FUNCTIONS:

  • Possess the ability to speak clearly and be understood by others.

  • Possess the ability to write legibly.

  • Possess the ability and have received the training to effectively operate a computer, using a PC platform, at a level which would allow a candidate to pass a test administered for this position.

  • Possess the ability to demonstrate effective telephone skills and the ability to operate a modern phone system.

  • Demonstrate the ability to calmly address individuals using the services offered by the position.

  • Possess an acceptable attendance history in prior positions and demonstrate the ability to meet the daily attendance requirements of the designated position.

  • Possess a successful work history, supported by references, in a work setting similar to the position for which the candidate is applying.

  • Demonstrate the ability to practice confidentiality with sensitive information.

  • Demonstrate effective interpersonal skills to assist in establishing a positive climate in the work environment.

PERFORMANCE RESPONSIBILITIES:

  • Prepares class rosters as needed

  • Prints schedules as needed

  • Prepares and maintains transcripts as needed

  • Updates/corrects permanent records as needed

  • Prepares files for new students as needed

  • Enters test scores on transcripts as needed

  • Maintains appointment calendar for Student Services Department

  • Dispenses information to students, parents, and staff

  • Arranges appointment and visits of college representatives

  • Monitors guidance aides

  • Maintains supply order inventory

  • Files, take messages, and schedules appointments for guidance personnel

  • Types graduation list, orders diplomas and prepares diplomas for distribution

  • Maintains copier and printers in guidance office

  • Prepares purchase orders and maintains budget for guidance department

  • Opens and distributes mail

  • Helps disseminate mailings to students and parents

  • Processes report cards and school opening information

  • Prepares materials for incoming freshmen

  • Prepares work permits for students and residents of Hillcrest

  • Prepares reports for newsletters, school report card, etc.

  • Responsible for grading process

  • Prints miscellaneous reports, labels, etc. as requested

  • Files college information

  • Prepares program materials for all special occasions for the Student Services Department

  • Copies and compiles test booklets as requested by Assistant Principal for Student Services

  • Assists counselors and Assistant Principal for Student Services preparation for testing and guidance programs

  • Answers daily phone calls

  • Greets all visitors to the Student Services Department

  • Other duties as assigned

TERMS OF EMPLOYMENT:
12-month secretary for Student Services work year. Salary and fringe benefits to be established by the Board of Education. SCHOOL DISTRICT NO. 228 IS AN EQUAL OPPORTUNITY EMPLOYER


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Student Services Secretary

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