Student Services Coordinator (Academic Coordinator 3)

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Job Posting Title:

Student Services Coordinator (Academic Coordinator 3)

Position Type:

Professional / Unclassified

Department:

LSUAM COA - Dean

• Student Services (Jennie Sparks (00046911))

Work Location:

0106 Martin D Woodin Hall

Pay Grade:

Professional

Job Description:

Louisiana State University A&M Baton Rouge, LA, seeks candidates for a full-time professional position in the Office of Student Services in the College of Agriculture.

The successful applicant will support both Student Services and Development and Recruitment areas of the College of Agriculture. This position is the first point of contact for the office, fielding telephone and in person inquiries, performing day to day business office operations and processing on-going projects supporting the retention and recruitment of students. This position requires a high level of organizational skills, good communication skills, and the ability to manage multiple projects simultaneously.

Job Responsibilities:

(45%) Primary academic coordinator responsible for providing routine student and office assistance, including, but not limited to:

• Coordinate and implement the new student orientation program, including but not limited to updating New Student Moodle Page and entering new students into the New Student Moodle Page.

• Coordinate and implement the College of Agriculture Faculty Advising Page, including but not limited to adding new faculty and building faculty training itineraries each fall and spring semester.

• Printing audits, updating majors/minors, invoking grade exclusions, etc.

• Assist with Commencement preparation and assist during Commencement

• Record college academic actions and CATS processing

• Maintain college processes and tracking of new students to the college and students leaving the college.

• Entering scholarships on Mainframe and confirming eligibility.

• Collection and management of graduation and enrollment data.

• Responsible for official office correspondence; (e.g., honor rolls, academic actions, etc).

• Assist Manager with agri@lsu.edu email monitoring.

(10%) Responsible for general College of Agriculture duties, including, but not limited to:

• Coordinating staff meetings; sending meeting invites, note taking, sending meeting reminders and speakers.

• Completing various forms requiring approvals for the Dean's Office Staff and Agriculture Residential College.

• Assist Assistant Dean and Ag Res College Staff planning the annual research fair event for student grant presenters.

• Assist Manger in scheduling, training, and managing 2-5 student workers.

(10%) Serve as the point of contact for departments to send course and curricula (C&C) changes including, but not limited to:

• Creating and maintaining a records system to track requests from submission to university approval.

• Responsible for creating annual C&C meeting schedules.

• Compiling agenda items, create agenda, and send to them to the committee before monthly meetings.

(10%) Serve as point of contact and administrator for the CoA Undergraduate research program, including, but not limited to:

• Confirming research grant selection committee members each summer/fall.

• Communicate grant cycle timelines to committee members & disseminate them throughout college, faculty & students.

• Collect grant submissions, check for completion and disseminate to the committee for review.

• Liaison with CoA and Ag Center business staff for allocation of award funding.

(10%) Responsible for College of Agriculture event planning (e.g., Burger Bash) including, but not limited to:

• Developing a method for registration of vendors and student organizations.

• Securing vendors and handling of financial forms & reporting for purchased items.

• Locating and securing donations from vendors, campus & community partners.

• Work with the CoA communications team to develop promotional items.

• Organize and manage event volunteers.

(10%) Support Assistant Dean in College Communication efforts including, but not limited to:

• Collaborate with Assistant Dean on communications efforts and assist with disseminating college communications.

• Lead the coordination of the student employment process for CoA Communications Team.

• Develop a communication plan for internal & external stakeholders

(5%) Performs other duties as assigned by leadership.

Minimum Qualifications:

Bachelor's Degree with 2 years of experience. LSU is committed to creating an inclusive space where our employees feel valued for their skills and uniqueness. If a candidate does not meet the minimum qualifications as listed, but have significant experience within the major job responsibilities, we welcome their application.

Preferred Qualifications: Master's Degree with 5 years of experience.

Specific Experience: Experience in Microsoft Office Suite and use of publishing software. Experience with Workday and Mainframe.

Additional Information: May be required to drive an LSU vehicle. University employees whose principal responsibilities of employment include operating a vehicle, performing maintenance on a vehicle, or supervising any public employee who operates or maintains a vehicle and positions with an expectation to travel will require an MVR and are subject to drug screens per PM-33/PS-67/FASOP HR-04.

Minimum Certification/Licenses: Valid Driver's License

Background Check

• An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits

• LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; annual and sick leave; 14 paid holidays; wellness benefits; tuition exemption; training and development opportunities; employee discounts and more!

Additional Job Description:

Special Instructions:

Please provide resume and transcripts. Official transcripts are required prior to hire. For questions or concerns regarding the status of your application or salary ranges, please contact:

Jennie Sparks

Assistant Dean, Student Services

Louisiana State University, College of Agriculture

106 Martin D. Woodin Hall

Baton Rouge, LA 70803

Office: 225-578-2080

E-mail: jsparks2@lsu.edu

Posting Date:

April 11, 2024

Closing Date (Open Until Filled if No Date Specified):

Additional Position Information:

Background Check

• An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits

• LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, next

Source Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer and SAME Agency:

LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (hr@lsu.edu).

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.