Student Record And Compliance Coordinator I

Position:

Student Record and Compliance Coordinator I

Type:

Charter

Location:

Suburban

Job ID:

123642

County:

East Maricopa

Posted:

May 22, 2024

Contact Information:

ASU Preparatory Academy

1130 E University Dr. #230

Tempe, Arizona 85044

District Website

Contact:

Johanna Sanderson

Phone: 480-727-2435

Fax:

District Email

Job Description:

Salary Range:

$15.00 - $20.00 USD hourly

As part of Arizona State University's charter to provide access and excellence, ASU Preparatory Academy (ASU Prep) shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, ASU Prep is advancing a major expansion program taking fundamental responsibility for the communities we serve.

The Students Records Coordinator is responsible for the integrity of the student record by ensuring that student records are updated in an accurate and timely manner in accordance with established ASU Prep policies and procedures.

QUALIFICATIONS:

• High school diploma or general equivalency diploma (GED).

• Two (2) years of experience working as an office assistant and/or clerical role.

• One (1) year of experience in customer service.

• Experience with Microsoft Office programs including; Word, Excel, PowerPoint.

• Ability to read, speak, and/or write in Spanish, preferred but not required.

• Active AZ Department of Public Safety (DPS) IVP Fingerprint Clearance Card required.

• Any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities may be considered.

DUTIES AND RESPONSIBILITIES:

• Ensure student records and student information is maintained in compliance with all applicable school, district, state, and federal policies for state record retention audits.

• Maintain accurate permanent student records and test scores.

• Support and propose policy and procedures that ensure student record compliance with state law found in Section 15 of the Arizona Revised Statutes.

• Collaborate with other schools and/or outside agencies regarding student records.

• Comply with record requests accurately and in a timely manner.

• Ensure student records are maintained according to the county record retention schedules for public schools.

• Train designated personnel and maintain training material related to student transcript entry.

• Assess incoming student credits to ensure validity and transferability in accordance with school policy, network policy, and state/federal law.

• Collaborate with school counselors and learning success coaches to ensure students are taking appropriate classes for credits to transfer.

• Answer inbound calls regarding student enrollment status and records requests.

• Collaborate interdepartmentally to facilitate a positive experience and documentation of student records.

• Additional duties may be assigned as necessary.

KNOWLEDGE, SKILLS AND ABILITIES

• Exceptional level of attention to detail.

• High level of organizational skills.

• Demonstrated ability to effectively work under time pressures while maintaining a rigorous attention to detail, composure, professionalism, and a positive attitude.

• Ability to maintain confidentiality of sensitive information and communicate appropriately.

• Ability to multitask in a high energy working environment.

• Knowledge of standard office policies and procedures.

• Ability to meet established deadlines.

• Ability to articulate, represent professional demeanor and ability to take initiative.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

LOCATION:

Network- Three times a month requirement in office at UCENT (Tempe, AZ)

TRAVEL:

Monthly travel is required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.

This job description is subject to change at any time.

Other:

What about learning drives us to do more than deliver the lesson? Maybe we're overachievers. Or maybe we just know what real impact looks like. Each one of us has seen passion win over fear, vision become relentless focus and belief in human potential make it all the way to the finish line.

Our mission is to design new models for educational success and raise academic achievement for all learners Are you ready to find a career with a company whose mission, vision, and values align with yours? . Can you see yourself fitting into this mission with us?

https://asuprep.asu.edu/careers/