Student Project Coordinator

Student Project Coordinator

The ASU Outreach Hub is dedicated to connecting more constituents in impactful ways using data-derived insights, integrated and collaborative approaches and advanced outreach techniques in support of the ASU Public Enterprise.

The Marketing Solutions team at the ASU Outreach Hub is looking for a methodical, organized and highly motivated Student Project Coordinator to assist with the day-to-day tasks that make our team run. You will support the team in managing the on-time and on-budget delivery of department projects, reporting directly to the Project Coordinator.

The position will require approximately 20 hours per week, with additional availability during the non-school year.

Learn more about our student employment program here.

What you'll do:

• Enters and maintains project timelines in project management system as directed by the project management team

• Creates and maintains job folders on the server (or OneDrive)

• Assists in the routing and approval of materials

• Attends and takes notes at project start meetings when necessary

• Updates job status in Wrike and ensures that all final files have been uploaded

• Assists in handling invoicing for internal colleagues and follows up as necessary

• Develops and assists with documentation of processes

• Manages closeout process of all projects

• Collects, categorizes, and tracks projects through reporting or other processes

• Delivers print projects to designated colleagues

• Other duties as assigned

What you'll need:

• Methodical approach to prioritization and organization and ability to develop, track and manage projects

• Highly organized and able to work efficiently on multiple projects with tight deadlines

• Knowledge of departmental workflow process

• Collaborative style, combined with the ability and desire to work in a team-based environment

• Strong and collegial interpersonal skills and an ability to communicate effectively in person, writing, and by phone

• Ability to work both independently and as part of a team

• Attention to detail and thoroughness in completing assigned duties

• Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone

• Ability to maintain a high degree of confidentiality and responsibility regarding information related to Enterprise Partners, its subsidiaries and University business and confidential prospect information

• An advocate's belief in the vision of ASU as the New American University

Relevant qualifications:

A current student at Arizona State University pursuing a degree in a related field with a willingness to learn and ability to work well with others. Student must be willing to sign and abide by a confidentiality agreement

Preferred skills and abilities:

• Knowledge of Wrike or other project management software (Asana, Jira, Trello)

• Ability to quickly learn new software programs as needed

• Customer service approach to working with partners

• Knowledge of client management

• Knowledge of Microsoft Excel and Word; Microsoft Outlook knowledge highly desired

Benefits:

• Hybrid work schedule. We work from home two day a week!

• $30 bi-weekly cell phone reimbursement

• Hands-on experience in a professional environment

• Professional development plans

• Opportunity to network with ASUEP leaders and other ASU students

• Access to LinkedIn Learning and their 8,000+ courses

• Professional skills workshops

At ASU Enterprise Partners:

We serve.

We serve the faculty and staff of ASU to bring them resources so they can do all the great things that they do.

We innovate.

We're always looking for new ideas, new solutions, new approaches and new ways to address the challenges facing ASU.

We engage.

We engage our donors, philanthropists, investors and partners, connecting them to ASU and helping them share their time, talent and treasure.

We care.

When we serve, innovate and engage, it shows that we care - about faculty, staff, donors, fellow employees and other partners as we bring resources to ASU.

ASU Enterprise Partners and its subsidiaries is an equal opportunity employer that is firmly committed to promoting justice, equity, diversity, and inclusion within our organization and throughout our sphere of influence. Because we embrace a spirit of innovation and achievement, we will endeavor to maximize the talent and potential of all employees, directors, and volunteers through bold and strategic action aimed at building success and a sense of belonging. All employees are expected to act in good faith to support these actions and to not impede the efforts of others to build a just, equitable, diverse, and inclusive organization.

ASU Enterprise Partners is an Equal Opportunity Employer