Student Life & Engagement Specialist

The Student Life and Engagement Specialist plays a pivotal role in supporting the Office of Student Life and Engagement. This role encompasses office management, budget oversight, student employee supervision, and various administrative duties. This role involves recruiting, managing, and developing student cohorts, fostering a sense of belonging, and connecting students with essential campus and community resources. The specialist will arrange professional development opportunities, create engagement strategies, and provide team-building opportunities. Additionally, the role includes evaluating the effectiveness of student engagement programs, managing social media platforms, and serving as a liaison between students and college administrators.

Minimum Qualifications

Education:

• Associate's degree in education, student affairs, counseling, or related field

Experience:

• Minimum of 2 years of related work experience.

• Experience in budget management and supervisory roles preferred.

Skills:

• Proficiency with Microsoft Office products and social media platforms.

• Strong mentoring and coaching skills with the ability to foster teamwork.

• Effective interpersonal communication skills, both oral and written.

• Ability to make decisions and exhibit sound and accurate judgment.

• Capability to prepare and present special projects with minimal supervision.

• Excellent organizational skills and attention to detail.

• Ability to manage multiple priorities and meet deadlines.

• Customer service experience and a strong commitment to student success.

Certifications/Licenses:

• None required, but relevant certifications are a plus.

Preferred Qualifications

• Bachelor's degree

• Experience and/or training in an institution of higher education.

Essential Duties

Budget Management

• Assist with the management of all unique budgets for SLE Office.

• Utilize the college budget platform and BOA WORKS for monthly expenditure and revenue tracking.

• Process purchase requisitions, reimbursements, budget transfers, and monthly reconciliation of two procurement cards.

• Oversee all travel costs/processes for professional staff in SLE and department-sponsored travel for students.

Shadow Budget Creation and Maintenance

• Create and maintain a shadow budget for each of the SLE budgets.

• Run bi-weekly budget consumption reports to account for student employee salary spending.

• Report shadow budgets at all department staff meetings and discuss monthly with the Director.

Student Employee Supervision

• Directly supervise 2-6 student employees.

• Coordinate work schedules, time sheet entry, and maintain all personnel paperwork.

• Update student employee training manual and coordinate training and daily operations.

Visitor Assistance and Education

• Assist and educate visitors about the student organization registration/renewal process, leadership retreats, conferences, programming, and philanthropic events.

Student Organization Advising

• Advise at least one registered student organization sponsored by the Office of Student Life and Engagement.

Administrative and Clerical Support

• Provide support to full-time staff members, including scheduling appointments, assisting with phone calls, and coordinating travel.

• Handle general office management tasks such as filing, copying, faxing, organizing storage space, and ordering supplies.

Office Operations Supervision

• Supervise day-to-day operations of the SLE.

• Answer telephone inquiries and provide appropriate resources regarding programs, organizations, and general college operations.

Advisor Training and Recognition Development

• Develop ongoing student organization advisor training and recognition programs.

Other Duties

• Perform other duties as assigned by the Director or Divisional Leadership.

Dedicated to fostering an environment of excellence in all aspects of campus life.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk and hear.

• The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

• The employee must regularly lift and/or move up to 20 pounds, and may be required to help move heavier office supplies and equipment.

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in a typical college office environment with students present.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.