Student Internship Coordinator

University Of Chicago Chicago , IL 60602

Posted 3 months ago

Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

Department
59678 Enrollment And Student Advance

About the Unit

Career Advancement serves a student population of over 6,000 arts and sciences undergraduate students, in addition to alumni who have graduated within the last five years. Career Advancement plays a vital role in ensuring our students' success after graduation. Career Advancement offers innovative and comprehensive career development services to the University of Chicago's undergraduate students with a focus on pre-professional preparation, experiential education, and opportunities. Through career advising, programs, and comprehensive resources, Career Advancement supports undergraduate students and alumni as they develop the skills necessary to manage their career development, while working with alumni and employers to provide students with meaningful opportunities. For more information, please visit the Career Advancement website at careeradvancement.uchicago.edu.

Job Family

Student Affairs & Services

Responsible for services targeting the physical, emotional, academic, and financial well-being of students, including but not limited to admissions, enrollment, athletics, career services, residence life, student activities, counseling, and health programs.

Career Track and Job Level

Career Services

Works with students, alumni, and potential employers to develop and implement programs and advising focused on students' career development.

P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role Impact

Individual Contributor

Responsibilities

The job assists in the design and implementation of advisory programs focused on students' career developments.

  1. Advises and counsels students concerning employment opportunities and careers by acting as a liaison between students and prospective employers., 2) Conducts mock interviews, reviews resumes and cover letters, and coordinates other interview related programming in both individual and group settings., 3) Develops original content for career related publications and assists with the editing and distribution of Career Services communications materials., 4) Provides guidance and training to student career counselor interns., 5) Performs other related work as needed.

Unit-specific Responsibilities

  1. The Student Internship Coordinator will collaborate with team members in the Department of Enrollment and Student Advancement and additional campus partners to prepare students for jobs and internships. The position will contribute to the recruitment and hiring process for ESA student employees, provide one-on-one career advising for undergraduate students, and participate in the development and execution of career-related programming and experiential activities. This position reports to the Assistant Director, Student Employment.
  2. Assist Enrollment and Student Advancement colleagues with the recruiting and onboarding process for student employees in the Offices of Admissions, Career Advancement, and College Aid, including positions such as Student Tour Guides, Admissions Ambassadors, and Student Operations Assistants.
  3. Oversee job posting, interview, and hiring processes for these positions.
  4. Process internship data recording, payments, and onboarding as appropriate.
  5. Provide support to students and employers throughout their academic year and summer experiences.
  6. Ensure student interns are accurately tracking their time into the correct University budget accounts via Workday Time and Absence.
  7. Provide high quality career advising to undergraduate students searching for on-campus Student Employment opportunities.
  8. This includes providing one-one-one career advising sessions to undergraduates in the various formats such as scheduled appointments, walk-ins, and electronic/virtual support and communication.
  9. Maintain regular schedule of one-on-one advising appointments and provide additional advising hours during busiest times of the academic year.
  10. Develop metrics for tracking progress against goals and review goals on a bi-monthly basis with internal team and external colleagues.
  11. Develop efficient methods to track student data, quantify the success rate of specific workshops, and articulate the value students receive from department services.
  12. Ensure that undergraduate students are compliant with the required New Student Employee Orientation.
  13. Host bimonthly New Student Employee Orientation sessions.
  14. Summarize and present information at knowledge-sharing meetings with team and ESA staff.
  15. As needed, attend meetings and deliver presentations to a wide array of audiences, both internal and external.
  16. Develop, organize, and lead professional development programs for students seeking internships/careers.
  17. Collaborate with colleagues to create and administer targeted programming to make students successful in their job/internship searches.
  18. Support the advancement of College Admissions initiatives.
  19. Host campus training sessions and workshops for student supervisors and HR Partners.
  20. Support Jeff Metcalf Program's continued growth and create meaningful experiences for undergraduates.
  21. Programming also includes working with colleagues to develop and update supplemental materials for programs.
  22. General administrative and programming responsibilities including, but not limited to, committee membership, meetings with colleagues, participating in all-hands-on-deck programs and other duties as assigned.

Unit-preferred Competencies

  1. Ability to develop strong relationships with a wide variety of constituents, including employers and external partners like donors, alumni, and parents, students, faculty, staff, and senior leadership.
  2. Must possess exemplary organizational skills and attention to detail.
  3. Strong customer service focus and a high level of professionalism when interacting with internal and external clients.
  4. Displays an outcomes-driven and action-oriented attitude in written and verbal communication.
  5. Demonstrate University stewardship and serve as a brand ambassador.
  6. Communicate effectively and with influence.
  7. Exhibit resilience and optimize resources.
  8. Ensure decision quality, accountability, and drive results.
  9. Display emotional intelligence.

Education, Experience, and Certifications

Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

Education

  1. Bachelor's degree

Experience

  1. Interest in career services, student employment, or recruiting

Required Documents

  1. Cover Letter
  2. Resume
  3. References

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

FLSA Status

Exempt

Pay Frequency

Monthly

Pay Grade

Depends on Qualifications

Scheduled Weekly Hours
37.5

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Date
2019-05-30-07:00

Remove from Posting On or Before
2019-11-30-08:00

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


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Student Internship Coordinator

University Of Chicago