Student Intern 1 (Pcn: 25In2404)

RECRUITMENT EXTENSION NOTICE

The recruitment period for this vacancy has been extended to allow for a larger applicant pool. If you have already applied there is no need to reapply.

ATTENTION ALL ALASKA RESIDENTS!

Are you ready to dive into the world of data modernization and innovation? As a Student Intern 1 with the DOT&PF, you'll be at the heart of exciting projects, gaining hands-on experience and making a real impact.

This dynamic role will have you scanning, sorting, and supporting our team in a variety of administrative and research functions, all while learning the ins and outs of a cutting-edge environment. Join us and be part of a team that's driving the future of data management!

What you will be doing:

As a Student Intern 1 with the DOT&PF Data Modernization and Innovation Division, you will support our administrative team and contribute to various research functions. This position offers a valuable opportunity for hands-on experience in data management, administrative support, and research activities within a dynamic and innovative environment. Key responsibilities include:

• Scanning, copying, collating, stapling, and filing reports.

• Clearing old documents from files.

• Performing basic data entry of ICT (timesheets reporting) to reduce backlog.

• Updating and maintaining personal timesheets to the newest version.

• Scanning and filing divisional timesheet copies.

• Reviewing department webpages for outdated publications and identifying pages for deletion.

• Assisting with the distribution of incoming mail, both hard copy and digital.

By taking on these tasks, you will play a crucial role in supporting the division's efforts to modernize and innovate its data management practices.

Our organization, mission, and culture:

The State of Alaska Department of Transportation and Public Facilities' mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges.

We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans.

The benefits of joining our team:

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront. As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder.

The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information: https://doa.alaska.gov/dop/workplace/benefits/.

The DOT&PF core values are integrity, excellence, and respect.  We support an environment focused on teamwork and collaboration to achieve results.

 We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public. A successful candidate will have sound judgment, decision-making, and a strong ethical and professional conduct history.

The working environment you can expect:

This position is located in Fairbanks, Alaska.

Working at the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment. With Alaska's diverse and expansive terrain, coupled with its extreme weather conditions, employees of the DOT&PF can work in various locations, including remote locations and urban centers, addressing a wide range of transportation needs.

Their roles demand adaptability and resourcefulness as they maintain and improve roads, bridges, airports, ports, and public facilities in a state known for rugged terrain and extreme seasonal changes. This work not only presents professionals with a range of fascinating challenges but also allows them to contribute to developing and maintaining critical infrastructure against the backdrop of Alaska's breathtaking natural beauty, reflecting a strong commitment to safety and environmental responsibility.

Who we are looking for:

Any combination of education and/or experience that provides the applicant with the core competencies of:

• Learning: Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development.

• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

• Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgement to generate and evaluate alternatives and to make recommendations.

To view the general description and example of duties for positions please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs

Proof of enrollment in a recognized public, charter, vocational, correspondence, home, or private school program; academic good-standing equivalent to a cumulative grade-point average of 2.0, or higher; and, eligibility to receive a General Duties Work Permit from the Alaska Department of Labor & Workforce Development.

Special Note:

Academic transcripts will be construed as proof of enrollment.

Student Intern positions may be established and allocated to all job classes within the series. The interns are assigned and perform duties of progressive difficulty and complexity, under diminishing levels of supervision, as the intern successfully completes corresponding stages of the established training plan and evaluative criteria.

Vacancies may be filled at either job class depending on the applicant's training and/or experience. The department may request reallocation to a higher job class when: the intern completes the approved multiple class training plan and evaluative criteria; the supervisor certifies that the intern has met the minimum qualifications for the higher job class; and, the incumbent is capable of performing at the higher level.

NOTE: PLEASE READ THE FOLLOWING CAREFULLY

At time of interview, please provide:

• Proof of enrollment in a recognized public, charter, vocational, correspondence, home, or private school program; academic good-standing equivalent to a cumulative grade-point average of 2.0, or higher; and, eligibility to receive a General Duties Work Permit from the Alaska Department of Labor & Workforce Development.

ALASKA RESIDENTS ONLY

Please be sure to check our residency definition to determine if you qualify.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions.

The State of Alaska (SOA) uses four levels of proficiency to measure and describe an applicant's level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are:

Mastery, Fluency, Literacy, and Discovery. You will need to rate your proficiency level for each competency listed in the supplemental questions.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

For specific information about this position, please contact the hiring manager at the following:

Name: Jody Thomas, Special Project Liaison

Email: jody.thomas@alaska.gov

Phone: (907) 322-4141