Public School Of North Carolina Burlington , NC 27215
Posted 3 weeks ago
POSITION TITLE
Data Manager
SCHOOL/DEPARTMENT
Assigned School
SALARY
Salary Grade 61 Elementary
62 Middle School
63 High School
FLSA STATUS
Non-exempt
REPORTS TO
Principal
SUPERVISES
None
WORK WEEK SCHEDULE
Monday - Friday
WORK HOURS
40
NUMBER OF MONTHS PER YEAR
11
POSITION PURPOSE:
The Data manager performs a variety of technical-clerical work preparing and maintaining a variety of computer databases pertaining to student attendance and demographic statistics in an assigned elementary, middle or high school. Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs that are part of the student information system to develop and maintain records of student attendance, class schedules, grades, demographic statistics, immunizations, etc. and to generate federal, state and local reports. The Data Manager is responsible for reviewing forms and handwritten information, and entering data into proper computer files, often utilizing specialized codes and abbreviations; utilizing scanner devices to input data; updating files on a daily basis; printing out reports; and preparing daily back-up copies of records on flash drives or other secure forms of storage. The Data Manager is also responsible for troubleshooting errors or other operational problems with computers and peripheral equipment, installing computer program software, and preparing various correspondence and forms. Work may also involve general clerical work, such as answering telephones and assisting visitors to the school office.
MINIMUM QUALIFICATIONS:
KNOWLEDGE, SKILLS, AND ABILITIES
Considerable knowledge of the operations of the school
General knowledge of common word processing, spreadsheet and file maintenance programs
General knowledge of the principles of organization and administration
Ability to transcribe information and to prepare standardized forms, letter and reports from that information
Ability to operate common office machines
Ability to process documents such as purchase orders, invoices, etc.
Ability to sort and distribute documents
Ability to maintain complete and accurate records and to develop standard reports from those records
Ability to understand and follow oral and written instructions
Ability to type accurately at a moderate rate of speed
Ability to establish and maintain effective working relationships as necessitated by work assignments
Considerable knowledge of computer related operations associated with the student information management system and the electronic gradebook programs used by the district
Working knowledge of computer technology, computer operations and peripheral equipment
General knowledge of common software packages such as word processing, spreadsheet and file maintenance program
EDUCATION, TRAINING, AND EXPERIENCE
High School diploma/GED
One (1) to Three (3) years of experience in clerical work involving the use of computer-driven word processing, spreadsheet and file maintenance programs
Experience in an automated office or systems environment
Any equivalent combination of training and experience that provides the required combination of knowledge, skills and abilities
CERTIFICATION AND LICENSE REQUIREMENTS
PREFERRED QUALIFICATIONS:
Associate's degree, technical degree, or higher from an accredited institution majoring in a computer related field or administrative office support
Minimum of one (1) year experience in data management or the equivalent experience with a computer system that requires knowledge of editing and completing source data
Spanish Speaking
ESSENTIAL DUTIES AND RESPONSIBILITIES
Utilize the computerized student information system, a computer-driven system of word processing, spreadsheet and file maintenance programs, to enter, store and/or retrieve information as requested or as otherwise necessary.
Prepare and maintain computer records of daily student attendance, utilizing computer-driven scanner to enter data from submitted forms; reviews late arrival forms, and reconciles with absences to create "tardy" lists
Review check-out forms and reconcile with absences to create "early leave" lists
Enter codes into files to indicate individual students' excuses for absences
Prepare correspondence to students' parents/guardians to advise of excessive absences, according to established policies
Prepare attendance reports and reconciles manual and computer reports monthly
Prepare and maintain database of student enrollment, recording such data as student's name, address, parents or guardians, sex, race, immunization record, grade of assignment, class schedule, grades, school bus assignment, lunch period assignment, medical needs, emergency contacts, etc.
Record student suspensions and prepares periodic statistical reports based on information
Record student withdrawal from school enrollment and/or courses, recording reasons for withdrawal and student's plans, as available
Prepare periodic statistical reports associated with withdrawals
Prepare and maintain daily back up records on flash drive or other secure method
Prepare and maintain records of exceptional students being served by the school, including student's enrollment and personal data, and specific handicap(s)/disability(ies) of individual student
Maintain computer records of students' scores on state mandated tests and standardized assessments; provide files to be used for school accountability
May compare various data against data in secondary or previously used information system, contacting such officials as necessary to resolve discrepancies
Troubleshoot hardware and software problems and errors in computer equipment or software, determine cause of error or stoppage and applies corrective steps or standard operational techniques in case where stoppage can be corrected; develops remedies to identified programs deficiencies or operational failures
Select data from varied sources, and summarize information for standard reports, including preparing reports for the submission to building administrators, school system administrators and NCDPI as required or requested; ensures delivery in a timely manner
Record various files on flash drive or other secure storage method as backup copies or for delivery to appropriate officials or offices
Perform routine maintenance on computers and peripheral equipment, such as adding paper and toner, replacing ribbons, cleaning, etc.
May serve on various school and/or school system committees, attend meetings and participate in other activities of such groups as appropriate
Attend seminars, conferences, workshops, classes, lectures, etc. as appropriate, to enhance and maintain knowledge of trends and developments in the field of database management, with specific emphasis on the student information system
Perform other duties as assigned by the Principal or Assistant Principal
Public School Of North Carolina