Student Finance Manager

Basic Functions

Under the direction of the Assistant Controller, plan, organize and direct the accounting operations and activities of the Auxiliary Accounts office and related cashiering, accounts receivable, accounts payable, collections and financial record-keeping functions; coordinate, direct and participate in the review, evaluation, maintenance and adjustment of related funds, budgets and accounts; supervise and evaluate the performance of assigned personnel.

Representative Duties

ESSENTIAL DUTIES:

Plan, organize and direct the accounting operations and activities of the Auxiliary Accounts office and related cashiering, accounts receivable, accounts payable, collections and financial record- keeping functions; assure related fiscal activities comply with established laws, codes, regulations, policies and procedures.

Coordinate, direct and participate in the review, evaluation, maintenance and adjustment of related funds, budgets and accounts; organize and direct the calculation, posting, auditing and adjustment of related journal entries; assure proper and timely resolution of related employee, student and departmental issues, conflicts and discrepancies; establish and authorize new trust accounts.

Supervise and evaluate the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; assign employee duties and review work to assure compliance with established standards, requirements and procedures.

Manage the collection, deposit and recording of incoming monies for Trust, Financial Aid, cosmetology, Children's Center and other Auxiliary accounts; direct and participate in following up on delinquent student accounts, outstanding student loans and non-sufficient fund checks; manage functions related to the collection and processing of parking citation and permit fees.

Plan organize and direct record-keeping, reporting and related auditing functions to assure accurate and timely accounting and reporting of Auxiliary funds and accounts; review and analyze financial statements, records and reports to assure accuracy, completeness and compliance with established guidelines, procedures and Generally Accepted Accounting Principles.

Coordinate and direct the monitoring and reconciliation of Auxiliary accounts, funds and budgets; assure accurate accounting of funds including income and expenditures; audit accounts for errors and make appropriate adjustments; reconcile banking and various other fiscal statements to assure accurate fund accounting for Trust, Financial Aid and other Office accounts.

Organize, direct and participate in the processing of accounts payable for the Auxiliary Accounts Office; audit invoices, payments and related paperwork for accuracy; manage the preparation and distribution of student checks; review, evaluate and authorize Auxiliary expenditures.

Direct and participate in the preparation and maintenance of a variety of financial and statistical records, reports and statements related to Auxiliary accounts, funds, budgets, revenue, expenditures, reconciliations, student finance and assigned activities; compare financial aid information with State records and reports; identify and resolve discrepancies.

Provide consultation to administrators, personnel, outside agencies and others concerning the fiscal operations of the Auxiliary Accounts Office and related functions; respond to inquiries and provide detailed and technical information concerning related accounts, funds, deposits, reconciliations, fees, fines, income, expenditures, records, standards, laws, codes, regulations, policies and procedures.

Participate in the development and preparation of the annual budget for assigned programs and functions; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations.

Provide technical information and assistance to the Assistant Controller concerning accounting activities, needs and issues; assist in the formulation and development of policies, procedures and programs; develop and implement internal controls for money collection and other office functions.

Operate a variety of office equipment including a computer and assigned software; drive a vehicle to conduct work.

Communicate with administrators, personnel and outside organizations to exchange information, coordinate activities and programs and resolve issues or concerns.

Coordinate the year-end closing of Student Trust, Financial Aid and other designated auxiliary accounts; reconcile and post beginning account balances.

Attend and conduct a variety of meetings as assigned.

Assist outside auditors in conducting fiscal audits as directed; respond to State requests for financial information and documents.

OTHER DUTIES:

Perform related duties as assigned.

Education and Experience

Any combination equivalent to: bachelor's degree in accounting or related field and four years increasingly responsible accounting experience including work with accounts receivable functions.

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

PREFERRED QUALIFICATIONS:

• Supervisory experience of at least 1 years, 2-3 people minimum

• Minimum 3 years experience in student finance/bursar's office at a college

• Accounts receivable experience

• Bank reconciliation experience

• Exposure to treasury functions such as payment systems

• Banner or similar ERP systems experience

• Excellent phone customer service skills

WORKING HOURS:

Monday-Friday 8:00 am - 4:30 pm

Hours may vary, 12 months per year, plus fringe benefits; 6 month probation period. All work schedules and work assignments are subject to change based on the needs of the College.

SALARY INFORMATION:

The current salary schedule range for the Student Finance Manager is Salary Table 30, Range 141, $87,029-$98,458. Nine step salary range continues to a maximum of $106,033. Initial placement based on experience with annual advancement to the next higher step.

Knowledge and Abilities

KNOWLEDGE OF:

Management of the accounting operations and activities of the Auxiliary Accounts office and related cashiering, accounts receivable, accounts payable, collections and financial record-keeping functions.

Practices, procedures and techniques involved in the processing of accounts receivable and the collection of outstanding debt.

Accounting and fiscal systems, policies, procedures and practices.

Generally Accepted Accounting Principles.

Preparation, analysis, review and control of assigned accounts.

Policies and objectives of assigned programs and activities.

Financial and statistical record-keeping techniques.

General accounting and business functions of a College District.

Applicable laws, codes, regulations, policies and procedures.

Preparation of financial statements and comprehensive accounting reports.

Budget preparation and control.

Principles and practices of administration, supervision and training.

Operation of a variety of office equipment including a computer and assigned software.

Oral and written communication skills.

Interpersonal skills using tact, patience and courtesy.

ABILITY TO:

Plan, organize and direct the accounting operations and activities of the Auxiliary Accounts office and related cashiering, accounts receivable, accounts payable, collections and financial record- keeping functions.

Coordinate, direct and participate in the review, evaluation, maintenance and adjustment of related - funds, budgets and accounts.

Supervise and evaluate the performance of assigned personnel.

Manage the collection, deposit and recording of incoming monies for Auxiliary accounts.

Reconcile, balance and audit assigned accounts and funds.

Assure accurate accounting of funds including income and expenditures.

Provide consultation concerning accounting operations and related functions.

Assure proper and timely resolution of accounting issues, errors and discrepancies.

Interpret, apply and explain rules, regulations, policies and procedures.

Communicate effectively both orally and in writing.

Establish and maintain cooperative and effective working relationships with others.

Operate a computer and assigned office equipment.

Analyze situations accurately and adopt an effective course of action.

Meet schedules and timelines.

Work independently with little direction.

Plan and organize work.

Maintain accurate financial and statistical records and prepare comprehensive accounting reports.

Direct the maintenance of a variety of reports, records and files related to assigned activities.

WORKING CONDITIONS:

ENVIRONMENT:

Office environment.

PHYSICAL DEMANDS:

Hearing and speaking to exchange information.

Dexterity of hands and fingers to operate a computer keyboard.

Seeing to read a variety of materials.

Sitting for extended periods of time.

GENERAL REQUIREMENTS (Upon Offer of Employment):

• The selected candidate must be fingerprinted and tested for tuberculosis prior to the start of employment.

• The Immigration Reform and Control Act of 1986 requires verification of identity and the right to work in the United States.

• Selected candidates must be able to perform essential functions of the position with or without reasonable accommodations.

• Proof of college coursework or degrees indicated will be required of selected candidates.

• All offers of employment are subject to approval by the Board of Trustees.

APPLICATION PROCESS

REQUIRED APPLICATION DOCUMENTS:

(The following required documents must be submitted electronically via the online application system.)

• Online District Application form athttps://www.schooljobs.com/careers/sbcc

• Within the online application is a required supplemental question on diversity. The committee will be reviewing your answer as part of the screening process. Please take your time and answer the question thoroughly.

• Letters of reference are not required for this recruitment. Please do not submit reference letters within your online application.

• Within the online application, there is a required section to list five references. These references will be contacted if you are selected as a finalist for the position. These references should be able to critically assess your work qualifications and job performance

Additional Instructions:

If you experience technical difficulties attaching any of your documents electronically, please contact Human Resources for instructions. If you do not have a scanner, there are commercial facilities available to assist you with this process. All required documents must be submitted with your electronic application by the application deadline or your application will be considered incomplete and will not be considered.

Application Procedure:

To be considered for this position, a complete online application including all required application documents (listed above) must be submitted viahttps://www.schooljobs.com/careers/sbcc by the application deadline (please see instructions to applicants). It is important that the online District Application form (Item #1) be complete and specific to fully indicate the education, experience and other qualifications of the applicant. "See Resume" is not acceptable.

If you apply for more than one position, copies of all the required documents must be attached separately for each position. Applications and all documents submitted become the property of SBCC and are retained electronically.

Accommodation for Applicants with Disabilities:

If you are selected for an interview and need special services or facilities to participate in the interview, please contact Human Resources. Reasonable accommodation will be provided for applicants with disabilities who self-disclose.

Selection Procedure:

SBCC is an equal opportunity employer committed to nondiscrimination on the basis of national origin, religion, age, gender, gender identity, gender expression, race, ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, military and veteran status, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics, consistent with applicable federal and state laws. Reasonable accommodation will be provided for applicants with disabilities who self-disclose.

• EQUAL OPPORTUNITY - TITLE IX EMPLOYER