Student Employment Specialist - Program Specialist 3

DESCRIPTION

Starting salary for this position is: $4,602 (Monthly).

Employees starting at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. If an employee starting at anything higher than the entry step of the range, will have salary step advancement after 12 months and salary step advancement every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase in salary.

Community Colleges of Spokane (CCS) District Equity Statement

CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.

Spokane Falls Community College (SFCC) is a beautiful campus located in the inland Pacific Northwest, on the ancestral home of the Spokane Tribe, near the Spokane River. Our campus is not far from the urban center of Spokane, a mid-sized city with a high quality of life and quick access to the outdoors. See our website for more information about living and working in Spokane.

SFCC is one of two accredited community colleges that comprise the Community Colleges of Spokane (CCS). Serving about 6,000 students, SFCC endeavors to be an educational leader and a responsive partner with the community and region, offering access to relevant programs of the highest quality. We offer a large liberal arts/transfer program (approximately 75% of total enrollment) as well as state-of-the-art professional technical programs (about 25%). In addition to serving the urban and suburban population in greater Spokane, CCS provides educational services to rural communities throughout a 12,302 square mile region in Eastern Washington. This region includes all of Spokane, Stevens, Whitman, Ferry, and Pend Oreille Counties as well as portions of Lincoln County.

SFCC's mission is to provide all students with an excellent education that transforms lives and expands their opportunities.

Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Student EmploymentSpecialist in the SFCC Learning Support Department.

JOB SUMMARY

The primary function of Student Employment is to facilitate the cultivation of a robust student workforce to serve the needs of the college while ensuring alignment of the student's career goals. Duties include: develop and communicate procedures to supervisors and students; process student employment payroll; develop and present student and supervisor employment orientations; complete new hire paperwork; maintain student employee files; coordinate the federal and state funded work-study waitlist with the Financial Aid Office; steward CCS policy related to Student Employment; and develop and maintain digital document management systems.

The Student Employment Specialist works independently, interprets, and works in accordance with federal, state, and college policies, procedures, and regulations, and coordinates with the Financial Aid Offices and the District to ensure college administrative capability is maintained. The specialist advises students and makes decisions regarding employment placements.

This position serves as a subject matter expert (SME) for Student Employment and interacts with the Western Association of Student Employment Administrators (WASEA).

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Coordinate all aspects of the student employment program, exercising professional judgment as necessary. Provide staff, students, employers, and the public with information regarding policies and procedures relative to the campus and industry student employment programs. *
• Assist Financial Aid with the federal, state, and institutional Work Study program, including but not limited to, reading, and interpreting federal financial aid regulations, assisting with writing work-study and student employment policies and procedures. Use and analyze ctc

Link reports. *

• Coordinate with the Financial Aid Liaison to monitor students' continued funding eligibility, as well as maintain the waitlist processes. *
• Coordinate with District Payroll and Student Financial Aid offices to process bi-monthly payroll and bi-monthly fund expenditure reconciliations. *
• Create, deliver, and maintain in-person and online orientations for student employees and supervisors. *
• Work with college entities and employers to develop meaningful and academically relevant student employment opportunities. *
• Maintain student employment database, provide access to supervisors, advise students on how to create a profile and oversee job postings. *
• Provide professional development opportunities/trainings to student employees, including, but not limited to, the National Association of Colleges and Employers (NACE) competencies. *
• Understand and apply knowledge of federal and state financial aid regulations in relation to continued federal/state funded work-study. *
• Hire, supervise and train student employees to perform valuable services in the office delegate tasks, supervise job performance, and approve timesheets. *
• Serve as SME and liaison regarding the Student Employment Program both internally and externally including contacts with students, faculty, staff, administrators, SBCTC, Human Resources and Payroll offices. Address complex situations and questions using subject matter expertise. As the SME, responsible for creating and providing training to staff. *
• Assist students to understand the federal financial aid Satisfactory Academic Progress (SAP) procedures. *
• Maintain expertise and up-to-date knowledge of federal and state regulations related to Student Employment, enabling the department to plan and react positively to constantly changing federal, state, and institutional regulations and guidance. *
• Assist in developing and establishing procedures and policies to implement new programs and/or activities and in formulating new program policies, procedures and standards. *
• Assist higher-level staff in the preparation of complex comprehensive plans, summaries, recommendations, progress, or special reports. *
• Anticipate potential conflict and attempt resolution before problems occur; plan, evaluate, and consult with staff and outside entities to identify problems, explore solutions and alternatives, and recommend resolutions designed to meet the goals and objectives of the program. *
• This position is aware of legislative issues and monitors the changes of the Revised Code of Washington (RCW) and Washington Administrative Code (WAC) rules. *
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance the CCS strategic plan, and perform other duties as required. *
• Indicates this is an essential duty.

This position is designated a bargaining unit position.

COMPETENCIES & OTHER REQUIREMENTS

COMPETENCIES

• Manages Complexity

• Decision Quality

• Action Oriented

• Plans & Aligns

• Ensures Accountability

• Drives Results

• Collaborates

• Instills Trust

• Demonstrates Self-Awareness

• Self-Development

• Nimble Learning

• Situational Adaptability

Learn more about our competencies.

MINIMUM QUALIFICATIONS

• Associate degree from an accredited institution AND three years of experience in Financial Aid and/or Human Resources. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.

• Experience and subject matter expertise in one or more of the following relevant systems and technologies: student management system (e.g., PeopleSoft), Student Employment Law, customer relationship management software (e.g., TargetX), WASEA, Career Coach, WOIS, and/or Microsoft Office products.

• Must have strong math and logic aptitude as well as problem solving skills.

• Must be able to understand and apply complex rules and regulations.

• Ability to be supportive yet direct in providing advice and services to students.

• Have the ability to work independently with minimal supervision.

• Have the ability to initiate and complete projects.

• Ability to consistently achieve results, even under tough circumstances.

• Aptitude for anticipating and adopting innovations in business-building digital and technology applications.

• Have the ability to work with others as part of a team.

• Ability to maintain a high level of confidentially and ethical working practices.

DESIRED QUALIFICATIONS

• Bachelor's degree.

• Knowledge of CCS Administrative Procedures that affect student employment.

• Experience with ctc

Link (PeopleSoft).

• Understanding of relevant tax issues pertaining to student employees.

• Knowledge of the I-9 processes.

• Knowledge of Family Educational Rights and Privacy Act (FERPA).

• Knowledge of Washington State Ethics Law.

• Knowledge of Title IX Education Act.

• Knowledge of institutional funding/waiver processes and financial literacy.

• Knowledge of student employment funding programs.

CONDITIONS/TERMS OF EMPLOYMENT

TOTAL COMPENSATION WITH BENEFITS: $73,224- $94,806.

Total compensation is an estimate based upon adding the following amounts together:

• Base compensation of $55,224 - $74,376, plus

• Current employer-paid health and related benefit contribution rates, plus

• Click here for a full list of benefits.

• Median retirement fund contributions.

The actual total will vary depending upon each employee's enrollment choices.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

PHYSICAL REQUIREMENTS

• Work is performed in a normal, temperature-controlled office environment.

• Work is sedentary in nature.

• Frequent use of computer and exposure to terminal screens.

• Visual focus and strain.

• Work directly with students/clients.

• Work involves constant interruptions and requirement to answer on demand questions by phone, in person, or electronically.

• Frequent repetitive hand/wrist motions and finger manipulation.

• Frequent oral and auditory communication with others.

CONDITIONS OF EMPLOYMENT

• Full-time schedule (12-months, 40-hours a week).

• 6-month probationary period; may be extended up to 12 months.

• This position is overtime eligible.

• Proof of COVID-19 vaccination.

• Criminal background check required.

REQUIRED APPLICATION MATERIALS

To qualify for consideration, applicants must meet required competencies andsubmit a complete application packet, which includes the following:

• CCS online application. *
• Cover letter addressing your qualifications relevant to the responsibilities of this position. *
• Resume. *
• References - the names, addresses, and phone numbers of three professional references. *
• College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.

NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission.

If you require an accommodation during the application or interview process, please contact HR atCCS.recruiter@ccs.spokane.edu

Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, pregnancy related conditions, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category.

Direct all inquiries or grievances regarding access and Title IX or ADA to:

Amy McCoy | Chief Compliance Officer

Title IX and ADA Coordinator

Community Colleges of Spokane

2917 W. Whistalks Way, MS 3027

Spokane, WA. 99224-5288

ccs.titleix@ccs.spokane.edu

509-279-6012

Direct all inquiries regarding equal opportunity compliance and/or grievances to:

Greg Stevens | Chief Strategy and Administration Officer

Community Colleges of Spokane

P.O. Box 6000, MS1004

Spokane, WA. 99217-6000

509-434-5040

Native Land Acknowledgement

We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Coeur d'Alene Tribe, Confederated Tribes of the Colville Reservation, Kalispel Tribe and Nez Perce Tribe.

We pay our respect to tribal elders both past and present as well as to all Indigenous people today. This land holds their cultural DNA, and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.