Student Employment And Training Coordinator

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Job Posting Title:

Student Employment and Training Coordinator

Position Type:

Professional / Unclassified

Department:

LSUAM AA - SA - H&WB - URec

• BusMgmt

• Training and Development (Brittany Morriss (00066382))

Work Location:

0102 Student Recreation Complex

Pay Grade:

Professional

Job Description:

STUDENT EMPLOYMENT AND TRAINING COORDINATOR

The coordinator is responsible for tracking performance management of student employees, mandatory trainings, and all certifications. This position will assist with the pre-employment meetings for new student employees. The coordinator reports to the Assistant Director of Student Employment and Training.

GENERAL RESPONSIBILITIES FOR THIS POSITION INCLUDE:

• Ensure that all employment records are accurate and up to date.

• Maintain inventory of student employee uniforms.

• Track performance management for all student employees.

• Serve as the Search Administrator for the department.

OPPORTUNITIES FOR LEADERSHIP:

Foster a sense of mattering and belonging

Student employment is one way that students find meaningful involvement at LSU. Through engagement with student employees in their hiring as well as through ongoing support, the Coordinator creates a welcoming environment that demonstrates to students that they matter and belong at the institution.

Optimize training

Student employment provides an environment in which students learn and develop skills important to them as leaders in and out of the collegiate recreation environment. The Coordinator will assist the Assistant Director of Training and Development by determining and implementing intentional training strategies to acclimate student employees into the UREC environment.

ATTRIBUTES OF THE SUCCESSFUL CANDIDATE:

• Commitment to effectively upholding university policies

• Maintains attention to detail, is organized and able to multitask and learns to anticipate the needs of others

• Comfortable in a fast-paced work environment where responsibilities are consistent, but the challenges faced are ever-changing

• Ability to maintain professional relationships and effectively communicate with students

• Desire to be an advocate for the student experience while also supporting institutional and divisional priorities and initiatives

ABOUT THE DIVISION OF STUDENT AFFAIRS PRIORITIES:

Three priorities guide our work in the Division of Student Affairs: mattering & belonging, engagement & access, and quality. We believe creating a sense of mattering & belonging requires us to ensure every space, place, and interaction communicates to a student that they are home. Being engaging and accessible in our work means that as our student body begins to reflect the population of our state more closely, it is our duty to design programs, services, events, and experiences with everyone in mind. Finally, a commitment to quality is rooted in the belief that LSU students deserve our best effort. Every interaction we have with them should communicate care, relevance, polish, and attention to detail.

RESPONSIBILITIES:

Administrative Support (60%)

Responsible for day-to-day operations for University Recreation through administrative management along with maintaining the department's student employment records including the organization of student employee files; tracking all performance management for student employees and informs professional staff regarding negative performance management procedures; assisting with pre-employment meetings and sending all on-boarding reminders to student new hires after orientation; tracking mandatory trainings for professional and student employees; serving as the secondary student employment partner for the department; serving as the a search administrator on professional candidate searches to enhance the candidate experience as well as ensuring the proper human resources protocols are being followed; serving as back up for day-to-day recruiting, hiring, developing, and terminating of student/WAE/Transient/Ad Comp employees.

Quality Control (30%)

Ensures every aspect of student employment and training outputs including administrative tasks, implementation, and overall design exudes a high degree of quality by maintaining the inventory of student employee uniforms including conducting routine counts; ensuring accuracy of student employee data, including 350 student employee records, 8 databases, and 3 software systems; organizing all the search processes and creates an annual student employment calendar; working with student employee group supervisors to ensure adherence to departmental employment policies and practices. Embraces and executes the marginal gains approach and seeks to increase the level of all services, events, programs, and experiences in department for continuous improvement every academic year.

Other Duties as Assigned (10%)

Other duties as assigned by UREC leadership or Assistant Director. This includes but is not limited to efforts that support broad division/institution efforts including at least 40 hours per year spent helping divisional initiatives such as Move-In Day, Welcome Week, Family Weekend, Career Expo, Disability Services Finals Testing, other special projects, etc.

MINIMUM QUALIFICATIONS:

• Bachelor's degree
• LSU is committed to creating an inclusive space where our employees feel valued for their skills and uniqueness. If a candidate does not meet the minimum qualifications as listed but has significant experience within the major job responsibilities, we welcome their application.

DESIRED QUALIFICATIONS:

• Bachelor's Degree in Human Resources, Business, or related field.

• Experience working with LSU systems and procedures and working in a university environment.

• 1 year of experience working with Microsoft Office.

APPLICATIONS:

The search committee will begin reviewing applications immediately and continue to accept applications and nominations until the position is filled. However, to assure the fullest consideration, candidates are encouraged to have complete applications submitted by April 22, 2024.

SPECIAL REQUIREMENTS/EXPECTATIONS:

Ability and willingness to occasionally work evening and weekend hours.

As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students, or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.

Additional Job Description:

Special Instructions:

Applications will be accepted online on the LSU Careers website. Requested application materials include a letter of interest; curriculum vitae or resume; and the names, telephone numbers, and e-mail addresses of at least three professional references. A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire. Salary will be competitive and commensurate with qualifications. An offer of employment is contingent on a satisfactory pre-employment background check. For questions or concerns regarding the status of your application or salary ranges, please contact Chandra Pidgeon at 225-578-8346 or cpidge1@lsu.edu.

Posting Date:

April 11, 2024

Closing Date (Open Until Filled if No Date Specified):

Additional Position Information:

Background Check

• An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits

• LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, next

Source Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer and SAME Agency:

LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (hr@lsu.edu).

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.