Student Education Coordinator

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Closing Date:

08/01/2024

Type of Position:

Instructional Development

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family

• Holiday, Vacation and Sick Leave

• Education discount for staff and dependents (undergraduate only)

• Retirement: Up to 10% matched contribution from UAMS

• Basic Life Insurance up to $50,000

• Career Training and Educational Opportunities

• Merchant Discounts

• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

REP | Central Med Student Education

Department's Website:

Summary of Job Duties:

• This position is based in Fayetteville, Arkansas*

The Student Coordinator position plays a crucial role in the education of health professions students at the University of Arkansas for Medical Sciences (UAMS). As the Student Coordinator, you will work closely with directors, coordinators, and administration both on the main campus and with Regional Programs throughout Arkansas to coordinate rotations, orientation activities, housing, and other elements that play a crucial role in fostering a positive and productive learning environment and overall student experience.

Qualifications:

Minimum Qualifications:

• High School diploma or equivalent certificate of study plus four (4) years of experience coordinating education programs or experience in student coordination or administrative support, managing projects, goals, and other assignments.

Preferred Qualifications:

• Bachelor's degree in business, education, computing or related field of study plus three (3) years of experience coordinating education programs or experience in student coordination or administrative support, managing projects, goals, and other assignments.

• Prior experience with medical student education is preferred.

Knowledge, Skills, and Abilities:

• Proficient with Microsoft Office software including Outlook, Word, and Excel.

• Effective communication skills and communicating accurate and complete information.

• Ability to maintain strict confidentiality when necessary.

• Ability to demonstrate positive working relationships.

• Ability to prepare oral and written technical information and reports.

Additional Information:

Key Responsibilities:

Student Coordination

• Work closely with Regional Programs (REP) administration, site directors, and coordinators to coordinate and organize student schedules, evaluations, housing, events, and activities, ensuring timely planning, promotion, and execution.

• Serve as the main contact for medical, pharmacy, physician assistant, and other health professions students, ensuring they are welcomed, informed, and supported during their rotation.

• Collect and analyze data related to student enrollment and satisfaction, using the findings to identify trends and areas for improvement.

• Oversee the course roster for the various REP medical, pharmacy, physician assistant, and other student specialty rotations, as approved.

• Conduct onsite orientation for rotations at the respective REP site.

• Compose daily rotation schedules and supervise students to ensure all required clinics and didactic sessions are attended.

• Assist the Central Student Coordinators with monitoring and obtaining preceptor evaluations.

• Assist the Central Student Coordinators with the annual site selection process for medical student rotations, attending the informational meetings and promoting the respective REP site.

• Assist the Central Student Coordinators with maintaining the REP Medical Student Education (MSE) website.

• Attend monthly REP student coordinator meetings.

• Promote various MSE programs and recruitment events, attending when necessary.

• Oversee student housing for medical students, pharmacy students, physician assistant students, and other learners.

• Coordinate the housing schedule, provide occupants with necessary housing information, obtain housing agreements, and conduct check in/check out procedures.

• Address housing issues and concerns and escalate to the Central Student Coordinator or REP Administrative Director as necessary.

• Routinely monitor contents and condition of housing and coordinate cleaning schedules after each stay.

Administrative Support

• Stay updated on institutional policies, procedures, and regulations related to student affairs and ensure compliance within the assigned area of responsibility.

• Enter data for student rotations in the REP IT Savvy Database upon completion of each rotation, including student information, rotation dates and total number of hours, and faculty preceptor information.

• Provide administrative support to the assigned REP faculty. Includes scheduling, travel coordination, purchasing, minute taking, serving as the facilities contact person, and other duties as assigned.

• Work with members of the administrative support group to ensure adequate telephone coverage, mail distribution, and various clerical duties as assigned.

• Work collaboratively with the REP residency coordinator to plan for medical student interaction with residents in the clinic and in didactic sessions.

• Work on special projects and events as assigned.

May perform other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Annual TB Screening, No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

N/A

Frequent Physical Activity:

Feeling, Hearing, Manipulate items with fingers, including keyboarding, Sitting, Talking

Occasional Physical Activity:

Crouching, Grasping, Kneeling, Lifting, Pulling, Pushing, Reaching, Standing, Stooping, Walking

Benefits Eligible:

Yes