Student Counselor

Position Details

Position Information

Recruitment/Posting Title Student Counselor Job Category Staff & Executive

• Advising and Counseling Department SASN -Office of Academic Svcs Overview

School of Arts & Sciences-Newark is the second largest unit in the Rutgers system, with two colleges NCAS and UC-N, over 19 academic departments and programs, over 31 programs of study, over 4,000 undergraduate students, and over 1,000 faculty and staff. We serve all undergraduates at Rutgers University-Newark (RU-N); and offer a broad selection of more than 2,000 undergraduate and graduate courses a year in more than 40 subjects.

Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Student Counselor. Reporting to the Assistant Dean in the Office of Academic Services (OAS) in the School of Arts and Sciences-Newark (SASN), the Academic Advisor is a team member in a fast-paced, deadline-driven, customer service-focused environment.

This position is responsible for and not limited to the following:

• Provides academic advising and counseling to undergraduate students, assists them with problem solving, and teaches them to advocate for themselves;

• Establishes and maintains productive contact with assigned caseload of Newark College of Arts & Sciences (NCAS) and University College-Newark (UC-N) students to counsel them and facilitate their declaration of major, progress toward graduation, and successful career and/or professional development;

• Works with the OAS junior, senior, and transfer services team on the coordination, development, and facilitation of initiatives targeting students, including, and not limited to, workshops, transcript evaluations, new student registration and outreach, advanced placement credit assessment, and recruiting events;

• Coordinates the graduation certification process and liaises with academic departments and other student service offices to ensure all certifications are completed accurately and within the deadline provided;

• Works with all relevant personnel and offices to update and improve databases, software, programs, and workflow used in the certification process;

• Creates and facilitates initiatives for students in their junior and senior years, maintaining contact and communicating information in effective, efficient, and innovative manners;

• Serves as an Academic Integrity (AI) facilitator, communicates, supports, and upholds AI policies and procedures;

• Assists with office events, including, and not limited to, commencement activities, major/minor fair, as well as other events and duties as needed;

• Works in a manner that furthers the mission of OAS, SASN, and RU-N and contributes to strategic goals.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA Exempt Grade 05 Position Salary Annual Minimum Salary 63518.000 Annual Mid Range Salary 79089.000 Annual Maximum Salary 94659.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor's degree in student counseling, college student personnel, psychology, social work, education, higher education administration, or a related field and two years relevant experience in academic counseling/advisement; or the equivalent combination of education and/or experience that demonstrates knowledge and understanding of transfer student populations and programs, student development and counseling theories and applications, and workshop design and presentation.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Requires excellent written and oral communication skills; strong organizational skills; and the ability to handle and prioritize multiple tasks;

• Requires the ability to interact successfully and confidentially with a wide range of individuals at all levels of the University community; and strong computer literacy, including use of databases;

• Requires excellent problem-solving skills, as well as the ability to multitask and function autonomously with limited supervision;

• Must be able to work in a fast-paced, deadline-driven, customer-service focused environment.

Preferred Qualifications

• Master's degree and experience in a university or other educational setting with experience in program development and conducting workshops for diverse populations strongly preferred;

• Knowledge of academic integrity facilitation and degree audits also desired.

Equipment Utilized

• Must be proficient in the Microsoft Office Suite;

• Will use the Student Records Database (SRDB), degree audits, Maxient, in-house applications, and any database or program utilized by the University to perform the duties of this position now or in the future;

• Must be familiar with or learn the office equipment, software, and specialized programs and/or materials needed to support the effective and efficient performance of this position.

Physical Demands and Work Environment

• OAS is a fast-paced, deadline-driven, customer service-focused environment;

• Responsibilities will include attendance at and participation in evening and weekend activities, as needed.

Special Conditions

Posting Details

Posting Number 24ST1343 Posting Open Date 06/12/2024 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• What is the highest level of education you have completed?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Ph.D.

• Do you have at least two years of relevant experience in academic counseling/advisement?

• Yes

• No

• Do you have experience that demonstrates knowledge and understanding of transfer student populations and programs, student development and counseling theories and applications, and workshop design and presentation?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)

Optional Documents