Student Assistant - Advancement And Alumni Relations Team

Classification Title:

STU AST - CLER & ADMIN

Job Description:

The College of Journalism and Communications is seeking a part-time Student Assistant to serve the Advancement and Alumni Relations team. This office is responsible for increasing financial support for the College's students, faculty, and facility enhancement. The Advancement and Alumni Relations team is committed to connecting alumni and friends to the College of Journalism and Communications through meaningful engagement and strategic collaboration. This is not a remote work position, and it is located on UF's Main Campus in Gainesville, FL.

Some duties you can expect to perform:

• Maintain development office staff's calendars by blocking times and reserving parking/rooms across organizations and with external constituents.

• Responsible for completion and submission of reimbursements for Development Officers.

• Monitors the Alumni e-mail inbox for incoming inquiries and alumni submissions.

• Manages deposits and recording of college gifts and tracks new fund and gift agreement progress.

• Processes invoices for various department initiatives and subscriptions.

• Assists Senior Director with travel document preparation and reservations.

• Processes contact reports and alumni updates in the UF Foundation database.

• Assists with data requests for various projects and mailings, and codes alumni contact for the Office of Career and Corporate Partnerships, as well as CJC Online.

• Coordinates printing and packaging of stewardship mailings for CJC and WUFT.

• Assists with alumni/donor event preparation, including material preparation, RSVP tracking, and day-of execution.

• Cross-trains to serve as back up in all areas in the Dean's office.

About the College of Journalism and Communications

The College of Journalism and Communications is accredited by the Accrediting Council on Education in Journalism and Mass Communications (ACEJMC) and is home to four departments - Advertising, Journalism, Media Production, Management & Technology, and Public Relations. The college provides hands-on learning immersion experiences through the Innovation News Center, The Agency, the Division of Multimedia Properties, the Atlas Lab, the Summer Media Institute, undergraduate research, various extracurricular groups, and activities, etc. To learn more: https://www.jou.ufl.edu/home/about/.

About the University of Florida

The University of Florida is ranked #1 among public universities by The Wall Street Journal, and #6 among public universities by U.S. News and World Report. UF has a student body of over 55,000 who come from all 50 states in the United States and more than 100 countries. The university and greater Gainesville communities enjoy a diversity of cultural events, restaurants, year-round recreational activities, and social opportunities.

About Gainesville

As home to Florida's largest and oldest university, Gainesville (http://cityofgainesville.org) is one of the state's centers of education, medicine, cultural events, and athletics. Gainesville and the surrounding area are home to about 250,000 people, a robust arts community, several museums, a world-class health care system anchored at UF, a downtown core known for its restaurants and brew pubs, excellent public and private schools, and abundant nature exemplified by clear, natural springs. Additionally, within 2 hours are attractions such as Disney World, Universal Studios, Busch Gardens, and historic St. Augustine. Explore Gainesville in 60 Seconds.

Expected Salary:

$13/hr

Minimum Requirements:

High school diploma or equivalent.

Preferred Qualifications:

• High school diploma or equivalent and 2 years of relevant experience.

• Experience using Microsoft Outlook, Word, and Excel.

• Fine attention to detail, professionalism, and dependability.

• Ability to multitask, exercise good judgement, and meet deadlines.

• Effective interpersonal communication skills.

• Maintain confidentiality of all information entrusted to this position.

Special Instructions to Applicants:

In order to be considered, you must upload your Cover Letter and resume or CV.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No