Strategic Occupancy Planner

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you're looking to step up your career, JLL is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL!

Role Purpose

To drive occupancy strategy development and implementation across Client's Regional portfolio, including managing the supply, capacity, demand, and vacancy in support of short term and long-term headcount projections. Within the geography, identify how much space is currently available, workplace strategy impact to overall demand, and what are projected space needs based on headcount forecast and business requirements by group.

What this job involves

• Applies and validates the finance approved top-down headcount projections by business unit for a rolling, three-year planning horizon and partners with Portfolio Strategy team

• Analyzes the client's portfolio and identifies opportunities to optimize space for all orgs within the existing and committed portfolio

• Tracks and reports projected versus actual headcount by organization

• Develops city and site-specific occupancy strategies with GREF Leadership and Portfolio Strategy

• Reports the current and forecasted supply and capacity for a rolling three-year timeframe

• Collects preliminary program requirements for each Org/Team (by building, if necessary)

• Develops migration plans and sequencing of org level moves

• Incorporates occupancy strategy into long-term strategy documents to clearly articulate impacts to city, site and org-level allocations

• Develops stacking diagrams of current and future state based on three-year headcount forecast

• Obtains alignment organizations' agreement to migration and stacking plans

• Coordinates scope and phasing schedule for project implementation based on stacking plans and migration strategy

• Ensures planning is aligned with corporate guidelines, and that all scenarios support forecasted growth and organization requirements

• Recommends and applies space policies/standards, procedures and protocols

• Educates and ensures compliance on planning and space policies/standards, procedures and protocols

• Reports and maintains org-level 2 & 3 space allocation plans

• Review Site Audit Data (including seat assignments, occupancy, vacancy, labs & equipment) and partner with local Occupancy Planner or Facility Manager for validation needs/timing

• Supports the Agile Workplace program through analysis of badge data and utilization studies to inform planning recommendations

• Facilitates communication between other occupancy planners, Business space planners, Org Space Program Managers, and other GREF team members

• Ability to lead a small team of Occupancy Planners & multiple projects simultaneously

• Manage a small team of direct reports of 1-2

Reporting/Deliverables

• Occupancy Plan of Record reflective of forecasted supply and demand

• Supports document development of long-range strategy incorporating occupancy strategy at a building and org level into overall planning narrative

• Migration and Stack Plans by City and Site Level

• Current and Forecasted Headcount

Key Interactions

• Portfolio Strategist(s)

• Occupancy Planners

• RE&F Managers

• Org Space Program Managers within region

• MAC teams

• Facility Management teams

• Space data management team

• Design and Construction team

• Transactions

Technology Proficient

• Ability to utilize software to support planning solutions and communicate ideas clearly with real estate team and lines of businesses:

• Proficient in CAFM systems and Bluebeam preferred

• Proficient in Microsoft Excel i.e. (pivot tables, V-Lookups, cell calculations, formulas, etc.)

• Strong ability to convey planning strategy in written format incorporating supportive data and floor plans into concise presentations to client and lines of business

• Ability to work in all of the Microsoft Office suite software technology

• Conduct and actively participate in video conferencing meetings effectively

Education / Experience

• Bachelor's degree in architecture, design, consulting/advisory work or related field with a minimum of five years' experience in a corporate environment.
• 5+ years previous experience in space/occupancy planning at a strategic level

Estimated compensation for this position is:

89,700.00 - 130,100.00 USD per year

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site -Santa Monica, CA

Job Tags:

GREF

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.