Stormwater & Administrative Manager - Environmental Services Division

City Of Superior, WI Superior , WI 54880

Posted 7 months ago

Job Definition

WORK LOCATION: Wastewater Treatment Plant, 51 E. 1st Street, Superior, WI

HOURS: Full-time; 8:00 am- 4:30 pm Monday-Friday (40 hours/week) and as otherwise needed.

STARTING SALARY: The starting salary is based on education & experience: $30.80-$38.50

DEFINITION:

Under general direction, the employee manages the Environmental Services administrative staff, along with the development and implementation of projects and programs pertaining to pollutant minimization, safety, pretreatment, stormwater, technical research, operational planning and other related subjects. This employee assists the Director in the management and operation of the Environmental Services Division assets. Performs related work as required.

DISTINGUISHING CHARACTERISTICS:

This is an important supervisory position involving the establishment of programs that benefit the operation of the wastewater treatment facilities, establishment of productive relationships with regulatory agencies and high level planning to assist the Director with management of the budget and meeting regulations. Work may involve activities or the supervision of staff after normal work hours and on weekends and holidays. General supervision is exercised over all activities and personnel of the administrative office, pre-treatment and safety programs, and the stormwater utility. The work is performed under the general supervision of the Environmental Services Director.

Employment Standards

TYPICAL TASKS:

  • Supervise and oversee administrative staff and activities.

  • Oversee preparation of correspondence, reports, budget documents, manuals, minutes, agendas and other written material by gathering information and source documents, researching information, compiling and organizing content, selecting formats, editing and proofreading, and coordinating the clerical work of others.

  • Under the direction of the Environmental Services Director, coordinate with Environmental Services Division Managers and oversee the annual production of the Wastewater and Stormwater Utility budget documents.

  • Oversee preparation of documentation and coordination of employee grievances and discipline, in coordination with other Environmental Services managers under the direction of the Environmental Services Director, Human Resources, and the Public Works Director.

  • Oversee preparation and processing of a variety of transactions including purchasing requisitions, budget requests and transfers, billings, expenditure claims and personnel?payroll actions. Oversee maintenance of accounts receivable records billing, posting, reconciling and preparation of reports.

  • Oversee use of a computerized financial system to monitor the status of budget accounts and fiscal transactions.

  • Oversee answering and screening telephone calls, greeting the general public, review and screening incoming mail, and collection and distribution of outgoing mail.

  • Supervise and oversee the development and implementation of Stormwater Utility Programs.

  • Hold public meetings, public workshops, contractor workshops etc. as deemed necessary.

  • Oversee the compilation and submittal of the annual report in accordance with the stormwater permit.

  • Supervise and oversee the Stormwater Utility billing and credit program staff and activities. May be required to oversee the development and implementation of Wastewater Utility billing.

  • Assist other City departments with stormwater and wastewater related compliance, training, and/or reporting.

  • Supervise and oversee hauled waste program and billing staff and activities.

  • Supervise and oversee the Pollutant Minimization Program and Pretreatment Program staff and activities.

  • Supervise and oversee Safety Program staff and activities.

  • Assist Environmental Services Director in the preparation of the stormwater budget.

  • Authorize and oversees the purchase of supplies, materials, equipment, and services.

  • Instruct new employees as to their duties and responsibilities as outlined in the division's standard operating policies and procedures.

  • Design forms and correspondence needed for recording information and conducting daily business.

  • Investigate and resolves citizen complaints and problems.

  • Keep abreast of professional developments in the field by attendance at conferences and meetings and review of technical journals, Department of Natural Resources' regulations and Environmental Protection Agency regulations.

  • Assume duties and responsibilities of Environmental Services Director as necessary.

  • Evaluate employees' performance and implements measures to improve productivity and efficiency while maintaining quality and safety standards.

  • Assemble and report data to appropriate state and federal agencies.

  • Assist collection system and operational staff as required.

  • Assist the Environmental Services Director as needed.

Knowledges:

Thorough knowledge of:

  • State and federal requirements for municipal separate storm sewer systems.

  • Utility billing and credit programs.

  • Clerical and administrative principles, practices and techniques.

  • Computer software and applications used for budgeting, word processing, spreadsheets, databases, and billing.

Working knowledge of:

  • Pollutant minimization programs.

  • Pretreatment programs.

  • Safety programs

  • Hauled waste programs

Some knowledge of:

  • Principles of water quality testing, analysis, and modeling necessary to meeting state and federal water quality standards.

  • Geographic information systems.

Ability to:

  • Plan, schedule, motivate and supervise a work force effectively in order to meet operational objectives and regulatory requirements;
  • Present information to the public;
  • Make detailed investigations and develop concise reports;
  • Use good professional and administrative judgment.

Requirements/Special Requirements

REQUIREMENTS:

Training and Experience: Any combination of training and experience which would provide the required knowledges and abilities. A typical way to obtain these knowledges and abilities would be through:

  • Graduation from a recognized 4 year college or university with a bachelor's degree in a related field;

  • Ability to coordinate and manage complex and detailed programs;

  • Experience performing at a level equal to that of an Assistant Administrator, Superintendent, Manager, or comparable role.

SPECIAL REQUIREMENTS:

License/Certificate Requirement: May require possession and maintenance of Erosion Control Inspection license issued by the State of Wisconsin. Possession and maintenance a Wastewater Operator's Certificate issued by the State of Wisconsin is desired.

Driver License Requirement: Must possess valid driver's license or be able to provide suitable transportation when necessary as approved by the department head.

Residency Requirement: No residency requirement.

Post Job Offer Medical Examination Requirement: Must successfully pass medical examination and drug screen for occupational group.

Bargaining Unit: Non-Union/FLSA Exempt-Supervisory

EEOC Job Category: Officials & Administrators

Occupational Grouping: Environmental Services

Worker's Comp Code: Municipal Operations


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Stormwater & Administrative Manager - Environmental Services Division

City Of Superior, WI