Stores Clerk

Job Posting Title:

Stores Clerk

Hiring Department:

Business and Financial Services

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

To Be Determined at Offer

Earliest Start Date:

Ongoing

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Title and salary to be determined based on education and experience of applicant.

The Business and Financial Service (BFS) Warehousing team mission as an inventory management team is to ensure the availability of material when it is required, while at the same time not over-buying material that may not be fully consumed in the future. Minimizing the cost of material through active sourcing and awareness of market trends are key components to this process as well, ensuring that the total value of material in stock is controlled and the final price issued to the customer is fair, reasonable, and consistent with the open market. To learn more about our department, visit https://bfs.utexas.edu/services/procurement-and-warehousing/warehousing.

Your skills will make a difference.

You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of FAS staff, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation, sick time, and holidays

• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

To provide the stock keeping and clerical skills in receiving, storing, and issuing equipment, materials and other supplies. Responsible for receiving, checking, marking, storing, and issuing supplies, and for maintaining stock records and preparing reports.

Responsibilities

• Develop Custodial delivery schedules for daily Custodial Services deliveries. Deliver and pick-up supplies within the campus and Austin area. Driving University owned vehicles to job sites will be required for this and most other functions.

• Conduct weekly inventory cycle counts. Maintain and operate kitting area to store material for specific in-progress projects.

• Inspect issue forms for proper format and correct errors on issue forms to ensure accuracy of forms.

• Operate and inspect forklifts, pallet jacks, delivery van, trucks, and dollies to ensure safe operation of warehouse equipment.

• Receive materials from vendors, and check materials in, load and unload bulk materials that are delivered to Central Stores daily, process defective merchandise for exchange by vendor or send to salvage.

• Research discrepancies found in material being received by noting on purchase order by tracing cost paperwork. Notify shop personnel of deliveries ready for pickup and expedite the delivery of material.

• Research paperwork on computer to match requisition number and purchase order number to ensure paperwork is pulled maintaining files and receiving logs as required.

• Other related duties as assigned.

Required Qualifications

Stores Clerk I: High school graduation, GED or vocational school. Six months in stock handling and/or maintaining records. Forklift certification.

Stores Clerk II & III: High school graduation, GED or vocational school. Three years of experience in receiving, storing, issuing and accounting for property in a stores unit. Forklift certification.

Preferred Qualifications

More than three years of experience in receiving, storing, issuing, and accounting for property in a Stores unit. Completion of bookkeeping and courses More than five years of experience in receiving, storing, issuing, and accounting for property in a Stores unit. Some of the required experience acquired at The University of Texas.

Salary Range

$38,000 + depending on qualifications.

Working Conditions

• Uniforms and/or personal protection equipment

• May work in all weather conditions.

• May work in extreme temperatures.

• Work in Warehouse and Office environments.

• May work around standard office conditions.

• May work around electrical and mechanical hazards.

• Repetitive use of a keyboard at a workstation.

• Use of manual dexterity.

• Climbing of stairs.

• Climbing of ladders.

• Lifting and moving.

• Use of a computer. Frequent lifting, carrying, bending, stooping. Must be able to lift 50 pounds on a regular basis.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.