Stockroom/Receiving Manager -Physics

UVA Health Charlottesville , VA 22901

Posted 7 months ago

Inventory Line Leads oversee single large and/or multiple separate storerooms. They are responsible for maintaining accurate inventory of the University's fixed assets, stock control, and complete stock record system. Line Leads handle identification and dispensation of property and are responsible for manpower planning, time utilization, and safety program management. They may serve in a functional supervisory capacity, participating in activities such as developing work standards, implementing policies and procedures, providing feedback to technicians, interviewing, hiring, and training.

Stockroom/Receiving Managers oversee single large and/or multiple separate storerooms. They are responsible for maintaining accurate inventory of the University's fixed assets, stock control, and complete stock record system. Line Leads handle identification and dispensation of property and are responsible for time utilization, and safety program management. They may participate in activities such as developing work standards, implementing policies and procedures and providing feedback to supervisory staff, faculty and technicians.

The Department of Physics is seeking a Stockroom/Receiving Manager to manage the inventory in the departmental stockroom. With direct line reporting to the Department Business Manager of the department and dotted line reporting to the Fiscal Manager and the Director of Laboratories, the Stockroom/Receiving Manager will oversee the storerooms and are responsible for maintaining accurate inventory of the University's fixed assets, stock control, and complete stock record system.

Duties:

  • This position manages the inventory in the departmental stockroom. He/she compiles and maintains database of inventory records of the quantity, cost, and type of material, equipment, merchandise, or supplies stocked in the department. Records receipt or disbursement of inventory items and computes balance, price and cost. Compares inventory records against physical count of inventory; adjusts or investigates inaccuracies. Prepares reports and recommends options for defective or unusable items. May stock and issue materials or merchandise.

  • Serves as primary point of contact for all goods arriving and departing from both the Physics and High Energy Physics departments. Must receive all shipments in accordance with standard operating procedures and make certain that shipments are appropriately routed to end users. Must receive and restock inventory items and cordially distribute them upon request of stockroom patrons.

  • Coordinate inventory control and storage. Track all equipment ledgers and working surplus property issues for the Division. Prepare and issue purchase requisitions and purchase orders necessary to support maintenance and housekeeping operations.

  • Seeks advice from supervisor when questions arise pertaining to the appropriate routing of incoming and outgoing shipments, customer relations, equipment (office, lab supplies, truck) issues.

  • The incumbent consults supervisor concerning the availability of funds for stockroom orders and consults with Director of Laboratory to define appropriate stock items.

  • Serves as a department contact for Facilities Management.

The anticipated salary range for the position is $16.83 21.63/hr.

This full-time position will remain open until filled.

APPLICATION PROCESS:

Process for External Applicants: Please apply through Workday, and search for "Stockroom/Receiving Manager Physics". Complete an application online and attach a cover letter, CV/resume, and contact information for three professional references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search "Find Jobs", and search for "Stockroom/Receiving Manager Physics". Complete an application online and attach a cover letter, CV/resume, and contact information for three professional references (name, email address, telephone number, and address).

For questions about this position or the application process please contact Rich Haverstrom, Faculty Search Advisor, at rkh6j@virginia.edu.

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MINIMUM REQUIREMENTS:

Education: High School Diploma or equivalent

Experience:

  • Passing score on test (written and performance) in order to comply with OSHA code 1910.178(a) and operate a powered industrial truck.

  • At least eight months experience working in a stockroom (ordering, receiving and distributing items) or related position in a similar (e.g., industrial electrical) environment.

Knowledge/Skills/ Abilities

  • Advanced ability to follow established inventory policies and procedures and adhere to regulatory guidelines in daily work.

  • Demonstrate knowledge of stockroom management. Ability to provide safety program training.

  • Demonstrate excellent oral and written communication in daily interactions. Proven ability to clearly articulate specific information as related to inventory operations.

  • Ability to work independently and as part of a team. Ability to lead, train, and functionally supervise.

  • Demonstrate advanced knowledge of and ability to use warehouse equipment as needed.

  • Possess basic knowledge of the University's educational mission, strategic aims, and programs.

  • Must have excellent customer service skills and the ability to work with a diverse constituent group and personalities in a productive and patient manner.

  • Must have good written/verbal communication skills. Ability to maintain an accurate filing and record-keeping system. Must have the ability to multitask effectively and efficiently in a highly active office environment. Maintain an awareness of inventory levels and research for best price when replenishing stock.

  • Knowledge of Oracle PO purchaser and UVa Marketplace is preferred.

Licensure: A valid Virginia driver's license with a zero or positive point balance by the appointment start date.

PHYSICAL DEMANDS:

This Position requires the incumbent to remain in a sitting position while entering data on the computer. In addition, the incumbent must stand for sustained periods of time opening packages, shipping and receiving, and restocking the inventory in the stockroom. All of this requires the use of repetitive motion, use of both hands, use of either hand independently, fine finger manipulation, and wrist movement as well as bending, stooping and standing.

The University of Virginia, including the UVA Health System and the University Physician's Group are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.


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Stockroom/Receiving Manager -Physics

UVA Health