Stockroom - Shipping Receiving Coordinator

Are you passionate about making the world better? Are you looking for an organization that aligns with your values?

MRIGlobal solves challenging problems through science, engineering, and program management. We are an independent scientific research organization dedicated to benefiting society and fostering a safe, healthy, and sustainable environment.

When you embark on a career with MRIGlobal, you are joining a crew of world-class talent and problem solvers. Established in 1944, MRIGlobal is headquartered in Kansas City, MO, working in several states including Virginia and Maryland.

Basic Function / Nature and Scope

The Stockroom / Shipping & Receiving Coordinator is responsible for managing the daily operations of the centralized stockroom and performing inventory control of lab supplies, chemicals, compressed cylinder gases, and controlled products. The person in this role is detail-oriented and is responsible for tracking and entering receipts, maintaining inventory records, and transferring information into the company accounting system with a high degree of accuracy.

The individual is responsible for receipt of incoming shipments and assistance in preparing items for outbound shipment. The individual must collaborate with a wide range of staff and demonstrate a great customer service attitude. This role works with limited supervision.

This position reports to the Manager, Purchasing & Materials Management.

Essential Functions

Stockroom Functions: Monitors all stockroom activity and ensures inventory stock levels are maintained at appropriate levels in a clean and organized environment.

Prepares and submits requisitions for stockroom inventory items to Buyers utilizing approved vendors with established pricing agreements. Accurately enters daily transactions into the Accounting System and provides reports to Accounting Staff as necessary. Works with vendors as well as Purchasing Staff to ensure correct, timely receipt of shipments.

Works with the Buyers to prepare Request for Quotes for stockroom items and works with approved vendors to ensure the best value of stockroom products. Receives and verifies shipments of goods to the stockroom. Unpacks, labels, stocks, and dispenses items to MRIGlobal staff members.

Works with Technical Staff to determine appropriate stock levels based on project demands and resolves any identified quality problems. Coordinates with Purchasing Staff and Vendors to establish economic order quantities. Keeps abreast of market supply issues that could impact product availability and lead times and adjust stock levels as needed to support MRIGlobal requirements.

Monitors inventory for unforeseen stock level changes and determines root cause. Safeguards stockroom storage areas; observes safety rules and regulations regarding handling compressed gases and hazardous chemicals. Assists with the annual stockroom physical inventory. Ensures accuracy of inventory by conducting cycle counts periodically during the year.

Shipping & Receiving Functions: Receives incoming shipments, checks for accuracy, and enters data into the Costpoint Accounting system.

Follows up on discrepancies. Prints daily receiving reports assigned for staff receipt and signatures. Uses the Costpoint system to access various screens, including Receiving Reports, QC Rejections/Returns, Reports, and PO browse.

Enters information from vendor invoices, Purchasing, and Accounting email requests, and then prints receiving reports for those items. Compares Federal Express, UPS, and U. S. Postal rates to aid staff in determining the most economical shipping method and performs follow-up for staff requests for pricing estimates on special shipments.

As requested, advises and assists staff in the preparation of shipping forms and labels. When necessary, call the truck line to coordinate the actual shipment of large items. Assists in preparing items for outbound shipment and prints proof of deliveries using the FedEx ship manager system.

Maintains adequate shipping supplies to support outbound shipments. Follows safety procedures regarding hazardous chemicals and gas cylinder storage. Loads and unloads delivery vehicles using pallet jacks, and hand trucks.

Compliance: As an IATA certified employee, ships hazardous material, including preparation of the required HazMat air bills, and packages and labels each shipment in compliance with IATA regulations.

Coordinates hazardous and non-hazardous shipments by scheduling air travel availability. Maintains records on the purchase and usage of tax-free alcohol to ensure MRIGlobal is in compliance with the Federal ATF requirements. Ensures documentation of hazardous chemicals and solvents level 1 and 2 usage is maintained to support any request of usage for DEA audits.

Equipment Functions: Supports the Property Management Department with the tagging and collecting of information requirements for MRIGlobal-owned and government-owned equipment. Assist the Property Management Department with equipment audits when required.

Clients & Communication: Responds to questions and inquiries concerning shipping and receiving procedures and practices in a professional manner.

Interacts effectively with external shipping personnel, suppliers, and MRIGlobal staff members at all levels in a timely and professional manner. Performs follow-up with the vendor for unidentified packages shipped to MRIGlobal by calling the vendor to determine the recipient.

Success Factors

Demonstrates Self-Awareness

• Reflects on activities and impact on others. Proactively seeks feedback without being defensive.
  
  Is open to criticism and talking about shortcomings. Admits mistakes and gains insight from experiences. Knows strengths, weaknesses, opportunities, and limits.

Communicates Effectively

• Is effective in a variety of communication settings: one-on-one, small and large groups, or among diverse styles and position levels. Attentively listens to others.
  
  Adjusts to fit the audience and the message. Provides timely and helpful information to others across the organization. Encourages the open expression of diverse ideas and opinions.

Collaborates

• Works cooperatively with others across the organization to achieve shared objectives. Represents own interests while being fair to others and their areas.
  
  Partners with others to get work done. Credits others for their contributions and accomplishments. Gains the trust and support of others.

Instills Trust

• Follows through on commitments. Is seen as direct and truthful.
  
  Keeps confidences. Practices what they preach. Shows consistency between words and actions.

Drives Results

• Has a strong bottom-line orientation. Persists in accomplishing objectives despite obstacles and setbacks.
  
  Has a track record of exceeding goals successfully. Pushes self and helps others achieve results.

Ensures Accountability

• Follows through on commitments and makes sure others do the same. Acts with a clear sense of ownership.
  
  Takes personal responsibility for decisions, actions, and failures. Establishes clear responsibilities and processes for monitoring work and measuring results. Design feedback loops into work.

Nimble Learning

• Learns quickly when facing new situations. Experiments to find new solutions.
  
  Takes on the challenge of unfamiliar tasks. Extracts lessons learned from failures and mistakes.

Self-Development

• Shows personal commitment and takes action to continuously improve. Accepts assignments that broaden capabilities.
  
  Learns from new experiences, from others, and from structured learning. Makes the most of available development resources.

Technical Knowledge

• Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.

Minimum Qualifications (primarily objective criteria required for candidates considered for role)

• High school diploma or general education degree (GED), or equivalent education

• minimum of two years related experience and/or training in inventory control, shipping and receiving, and handling hazardous materials.

• Proficient in the use of computers, including Microsoft programs, Outlook, Excel, and Word, and the ability to learn new software.

Preferred Qualifications

• Knowledge of inventory controls.

• Understanding of basic accounting functions.

• Procurement and negotiation experience.

• Experience with shipping and receiving procedures, understanding of shipping and receiving best practices, methods, and guidelines followed throughout the industry.

• Certified in Hazardous material handling a plus. IATA certified.

WHAT WE OFFER

At MRIGlobal, we offer benefits and perks that make your life even better.

Your Well-Being: You can receive comprehensive coverage for you and your family, as well as support through our onsite gym or discounted memberships. Feel great with virtual coaching, no-cost counseling, onsite screenings, and chair massages (HQ). MRIGlobal has received multiple wellness recognitions.

A Bright Future: MRIGlobal offers award-winning employer retirement matches and no-cost financial education benefits.

Get paid Parental Leave. Enjoy PTO and a flexible culture that encourages work-life integration.

Personal Development: At MRIGlobal, you will enjoy diverse work that will grow your skills set, along with a tuition reimbursement option to pay for higher education.

A Genuine Community: MRIGlobal is a special workplace.

From our Chili Cook-offs, Pi Day, and charitable giving opportunities, our traditions strengthen our team spirit. Join our DEI celebrations and volunteer in initiatives that nurture future STEM generations.

To view all of MRIGlobal's current openings and to ensure that we receive your resume, visit our Career page.

EOE, including disability/vets. As an organization dedicated to scientific advancement, MRIGlobal invites and embraces diversity in our people.

We value their unique backgrounds and perspectives in every aspect of our mission. We are committed to creating a safe, welcoming, and inclusive environment where everyone feels respected and represented, fostering a culture where all input is welcome. We adapt to change, challenge the status quo, and evolve through belonging, allyship, and mutual support.

Certain roles, depending on the nature of the job or work assignment requires adherence to specific safety measures, including up-to-date vaccinations. This requirement aligns with both our operational needs and the expectations of our clients.

Employees must furnish proof of such vaccinations before commencing their duties. Should an individual be unable to meet this vaccination criterion due to a legitimate medical condition, disability, pregnancy, or religious belief, we offer the option to apply for a reasonable accommodation in line with applicable laws. Inquiries or requests for accommodations should be directed to accessibility@mriglobal.org, ensuring a prompt and considerate resolution process. It's important to note that failure to comply with a vaccination-required role or to secure an approved accommodation may affect one's employment status with our organization.

Other details

• Job Family Active

• Job Function 13-Clerks

• Pay Type Salary

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• MRIGlobal, 65 West Watkins Mill Road, Gaithersburg, Maryland, United States of America