Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

STM Program Development And Event Coordinator

Expired Job

Seattle University Seattle , WA 98113

Posted 4 months ago

STM Program Development and Event Coordinator

FLSA Status: Nonexempt

Months Per Year: 12

Hours Per Week: 20

Position Description

The School of Theology and Ministry seeks a self-starter to serve as a Program Development and Event Coordinator. Reporting to the Director of Operations, this individual will provide leadership and direction for some of the school's cutting-edge program development, primarily for continuing education initiatives, as well as serve as the point person for some event planning. The right individual will thrive in a fast-paced professional environment and find motivation and fulfillment in the exciting challenges of project management. The ideal person for this role is someone who is comfortable working with multiple teams (both technical and non-technical), in virtual and face-to-face environments.

Program Development Coordination (70%)

The STM Program Development and Events Coordinator oversees the logistics for the school's more entrepreneurial course development, and can include scheduling and interfacing with faculty in creating on-campus and continuing education courses (including online courses).

This individual coordinates (with oversight of the Dean) day-to-day activities to achieve goals

and objectives within budgeted funds and personnel resources; organizes groups developing program content; tracks goals and objectives, according to criteria established by the Dean or a designate; and schedules and coordinates necessary meetings to assure work is performed on time and within budget.

Weekly one-on-one meetings with the Dean:

  • Prepare meeting agendas and meeting materials.

  • Brief the Dean on project status, decisions that need to be made, and next steps.

Oversee the development of the specific courses:

  • Schedule and plan logistics for curriculum

development team meetings.

  • Co-facilitate curriculum development team meetings with the Dean and/or designated team leader.

  • Record meeting minutes and send out meeting minutes to team after each meeting.

  • Update necessary curriculum design documents and materials.

  • Collaborate with personnel from the Seattle University Center for Digital Learning and Innovation (CDLI) to set-up periodic check-ins regarding the course design and to obtain feedback as the course is being developed. Invite CDLI personnel to join periodic meetings.

  • Collaborate with curriculum development teammembers to produce the course in Prep Space on Canvas/Canvas Catalogue.

  • Manage the list of individuals who have access to the Prep Space on Canvas/Canvas Catalogue.

Manage Budgets Course Creation Budget and Events Budget:

  • Collaborate with STM Budget Manager to submit necessary reimbursement requests in line with what is budgeted.

Inform STM Academics Team:

  • Reach out to Academics Team for assistance with admissions process and student inquiries, as needed.

Administrative Support:

  • Work with Operations Team to schedule calendar appointments related to your work, as needed.

  • Request data from STM and SU employees as necessary for constructing any final course creation reports concerning your work.

Event Planning Coordination (30%)

The Program Development and Events Coordinator will be hands-on, coordinating and delivering a variety of events. Events at SU are in constant motion. Therefore, this individual must be adept at handling unexpected changes with ease, flexibility and professionalism.

Responsibilities include working other professionals in the university to operationalize a high quality event. Such activities are: assuming logistics oversight of planning, securely coordinating, organizing,

and arranging all facets of several lecture events per year. This includes managing event budgets; coordinating with the appropriate MarCom person to promote events through e-mail and social media channels (Twitter, Facebook, and newsletter); requesting and securing appropriate resources for each event such as venue location, use of university-sponsored registration tools, assuring access at a venue to displays, audio-visual (A/V), catering, etc. (usually from campus partners or vendors); ensuring the vendor contracts are issued and signed; determining event schedules and event staff schedules; supplying feedback and recommendations for event improvement.

Event Planning Coordination:

  • Meet with Event Team several times through the event planning cycle for each event

  • Create timelines and schedules for each part of the event

  • Ensure deadlines are met.

  • Assign parts of the event (i.e., Marketing, Registration, Logistics, VIP experience, etc.) to team members; coordinating with the Event Team, the Dean, and Director of Operations.

  • Manage or track the project budget.

  • Consult with Dean or Director of Operations regarding details, as needed.

  • Work with Conference and Events Services (CES) to ensure the event space, furniture, podium, stage, signage, technology, etc. are available and coordinated for the event, as needed.

  • Make sure all parts of the event (including but not limited to: ticketing, CES requests, etc.) are completed to the specifications decided at the original planning meeting to ensure a successful event.

Weekly one-on-one meetings, as needed, with the Director of Operations:

  • Prepare meeting agenda and meeting materials.

  • Brief Director of Operations on project status, decisions that need to be made, and next steps.

Qualifications

Minimum Qualifications:
Bachelor's degree and two or more years of experience in one or

more of the areas of program or course development, events planning, or project management or an equivalent combination of education and experience sufficient to perform the essential duties of the job.

Microsoft Outlook, Word, Excel required.

Demonstrated ability to work in a confidential, professional and gracious manner. Sense of humor a plus. Ability to communicate effectively by email, telephone and in person, interact with diverse groups of people and maintain professional composure under stressful situations. Ability to balance and prioritize competing demands, and complete work with speed and accuracy.

Preferred Qualifications:
Experience with course creation and HTML, working knowledge of Canvas (course creation software) would be helpful. Experience in event planning. Graduate degree and work experience in higher education preferred.

Seattle University, founded in 1891, is a Jesuit Catholic university located on 50 acres in Seattle's Capitol Hill neighborhood. More than 7,400 students are enrolled in undergraduate and graduate programs within nine schools and colleges. U.S. News and World Report's "Best Colleges 2017" ranks Seattle University 8th in the West among universities that offer a full range of masters and undergraduate programs. Seattle University is an equal opportunity employer.

In support of its pursuit of academic and scholarly excellence, Seattle University is committed to creating a diverse community of students, faculty and staff that is dedicated to the fundamental principles of equal opportunity and treatment in education and employment regardless of age, color, disability, gender identity, national origin, political ideology, race, religion, sex, sexual orientation, or veteran status. The university encourages applications from, and nominations of, individuals whose differing backgrounds, beliefs, ideas and life experiences will further enrich the diversity of its educational community.

Application Instructions

Applicants are also strongly encouraged to attach an electronic cover letter and resume when applying. Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870. Job postings are open until filled, unless otherwise specified.


See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Event Coordinator

Marriott International

Posted Yesterday

VIEW JOBS 12/14/2018 12:00:00 AM 2019-03-14T00:00 At Westin, we are committed to empowering the well-being of our guests by providing a refreshing environment, thoughtful amenities, and revitalizing programming to help ensure that they leave feeling better than when they arrived. We recognize that travel can be disruptive to our guests' well-being, and we're energized to assist as partners in helping them maintain control and soaring above it all while on the road. Everything we do is designed to help guests be at their best, and they appreciate our supportive attitude, anticipatory service and extensive knowledge on how to best assist them throughout their stay. We are looking for dynamic people who are excited to join the team and ready to jump into any situation to give a helping hand. If you're someone who has is positive, adaptable and intuitive, and has a genuine interest in the well-being of others around you, we invite you to discover how at Westin, together we can rise. Job Summary TheWestin Seattle is looking for an Event Coordinator who will enhance our settingby focusing on the groups in-house, ensuring they have a successful meetingand/or event at our hotel. The Event Coordinator is part of theConvention Services team and works closely with Sales, Convention Services,Catering, Banquets, and additional departments as needed to execute a highstandard of organization and guest service throughout the convention andbanquet area. In addition the Event Coordinator will: * Proactively monitor group functions, ensuring that the event from beginning to end is flawless. * Create Banquet Event Orders and Group Resumes for each group. * Review BEOs, Group Resumes, Daily Event Lists, verifying all specifications. * Establishing an effective method of communication between departments. * Communicate any event changes in a timely manner to the relevant operating departments. * Attend various meetings, including pre-event meetings, BEO meetings, and other meetings specified by the Director of Convention Services. * Be responsible for sales file turnover process to manage contracted events and meetings. Enter and retrieveinformation contained in computer databases using a keyboard, mouse, ortrackball to update records, files, reservations, and answer inquiries fromguests. Transmit information or documents using a computer, mail, or facsimilemachine. Operate standard office equipment other than computers. Prepareletters, memos, and other documents using word processing, spreadsheet,database, or presentation software. Handle incoming and outgoing mail,including date stamping and distributing incoming mail. Create and maintaincomputer- and paper-based filing and organization systems for records, reports,documents, etc. Compile, copy, sort, and file records of office activities,business transactions, and other activities. Enter and locate work-relatedinformation using computers and/or point of sale systems. Associates are expected to: follow all company policies and procedures, ensureuniform and personal appearance are clean and professional, maintainconfidentiality of proprietary information, and protect company assets. Welcomeand acknowledge all guests according to company standards, anticipate andaddress guests' service needs, assist individuals with disabilities, and thankguests with genuine appreciation. Speak with others using clear andprofessional language, prepare and review written documents accurately andcompletely, and answer telephones using appropriate etiquette. Develop andmaintain positive working relationships with others, support team to reachcommon goals, and listen and respond appropriately to the concerns of otheremployees. Move, lift, carry, push, pull, and place objects weighing less thanor equal to 10 pounds without assistance. Perform other reasonable job dutiesas requested by Supervisors. Marriott International is an equal opportunity employer committed to hiringa diverse workforce and sustaining an inclusive culture. Marriott Internationaldoes not discriminate on the basis of disability, veteran status or any otherbasis protected under federal, state or local laws. Marriott International Seattle WA

STM Program Development And Event Coordinator

Expired Job

Seattle University