Statewide Compliance Manager

State Of Arizona Phoenix , AZ 85002

Posted 7 months ago

Arizona Department of Administration

Delivering results that matter by providing best in class support services.

STATEWIDE COMPLIANCE MANAGER

State Procurement Office
100 N. 15th Avenue

Phoenix, AZ 85007

www.azdoa.gov

JOB SUMMARY:

The Statewide Compliance Manager will serve the state by supporting the entire State Procurement Office (SPO) team in a variety of ways both strategic and tactical to include support of the statewide procurement compliance program, influence continuous improvement and change management for statewide procurement procedures, procurement training and compliance . A high level of ownership is expected with an emphasis on knowledge of the Arizona Procurement Code, communications, stakeholder involvement, as well as outreach to all agencies with a delegated procurement authority. The candidate in this position will focus on the development of procurement rules, procurement training and standards, procurement compliance practices, and performance measures. This position will also support the development of statewide Technical Bulletins and Standard Procedures.

JOB DUTIES:

  • Own execution for various aspects of the statewide procurement compliance program. Responsibilities would include support of onsite compliance performance assessments, monitoring of agency self-assessment results, and assist with collaboration efforts with stakeholders to develop corrective actions and continuous improvement plans. The compliance program will focus on both internal (State Procurement Office) and external (Agencies with Delegated Authority) compliance with State requirements and all other applicable state statutes and rules

  • Leverage available tools and knowledge to understand contracting patterns (on-contract vs. off-contract) and compliance impacts, to develop and produce business analytics, performance measures and related reporting.

  • Update and maintain a procurement document library; including Technical Bulletins and Standard Procedures that govern statewide procurement policy and procedures. Schedule and record minutes and actions of the State Procurement Office Compliance Review Board and take actionable steps from Review Boards recommendations.

  • Position will assist other members of the Compliance Program Team by establishing regulatory reporting cadence and reporting format, ensure effective filing and retention of all compliance records in accordance with the State Record Retention Policies and Procedures.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

Knowledge of:

  • Public administration, government and executive management.

  • Government procurement management, procurement and purchasing techniques and source selection methodologies, strategic sourcing concepts and practices, contract formation and administration, applicable state and federal laws, applicable business law (e.g. Uniform Commercial Code etc.). and marketing and sales techniques.

  • Knowledge of procurement compliance standards and practices and identifying training opportunities for improvement.

Skill in:

  • Verbal and writing communication

  • Strong presentation analytical and organizational skills

  • Relationship management and personal management

  • Research and analysis, business and technical writing

Ability to:

  • Learn quickly and assimilate large quantities of government programmatic, industry-specific and technical materials

  • Adapts to fast-paced environment, adjust to changing priorities, make sound and ethical business decisions pertaining to contacts and assigned staff

  • Coordinate and manage multiple concurrent situations

  • Determine potential conflicts and risks to determine appropriate mitigation

SELECTIVE PREFERENCE(S):

  • This position typically requires a bachelor's degree from an accredited university with an emphasis in public or business administration, supply chain management or a related business field. A master's degree in business administration or public administration is preferred.

  • Five years' senior level experience in bid specifications, statements of work, requests for proposals and solicitations, contract information and/or administration, and electronic procurement systems, with a preference of at least three years in a government setting.

  • Certified Professional Public Buyer (CPPB) or Certified Public Purchasing Officer (CPPO) certification issued by the Universal Public Purchasing Certification Council (UPPCC)

PRE-EMPLOYMENT REQUIREMENTS:

  • Requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)

  • Fingerprint Card

  • Valid Professional License

BENEFITS:

The Arizona Department of Administration offers a comprehensive benefits package to include:

  • Sick leave

  • Vacation with 10 paid holidays per year

  • Health and dental insurance

  • Retirement plan

  • Life insurance and long-term disability insurance

  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

RETIREMENT:

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Please note, enrollment eligibility will become effective after 27 weeks of employment.

CONTACT US:

If you have any questions, please feel free to contact Shelia Wiggins-Wayne, 602-542-4769 or [email protected] for assistance.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-542-5482. Requests should be made as early as possible to allow time to arrange the accommodation. Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.


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Statewide Compliance Manager

State Of Arizona