This position is primarily responsible for conducting statement solicitations, identifying recoverable credits, and writing claims to recover funds for Accounts Payable audit clients. Converting large claims to claim form in a timely manner is the focus and top priority.
JOB DUTIES & RESPONSIBILITIES:
Conduct research for credits in Client system to be sure the credits have not already been realized by Client
Key and pursue all credits identified on the statements within the guidelines set out for the audit taking into account credit and claim minimums
Create authorization requests (approval forms) to be sent to vendors for all credits in scope
Send authorization requests (approval forms) to vendor and continue to follow up via email or phone as necessary until a satisfactory response is received
Manage the receipt of approval forms returned by the vendors
Support as necessary sending supplier solicitations to client vendors via email, fax and/or regular mail requesting aging reports, statement of accounts, etc.
Create claims on approved credits and assemble claim packets
Update and maintain all vendor contact information
Ensure the client email account is maintained as stipulated by client requirements
Manage communications with vendors by email, phone, mail, and fax regarding solicitations and credits. This includes timely responses to questions and regular follow ups
Review and save all incoming solicitation responses within the C&CA TRACER application
Manage and organize all incoming emails to ensure appropriate action is taken, such as responses to questions and forwarding all emails from the Client email account to the C&CA Correspondence email account
Make phone calls to vendors for current contacts and statement requests.
Converting large claims to claim form in a timely manner is the focus and top priority. response rate goal for targeted suppliers is 100%.
WORK EXPERIENCE AND EDUCATION REQUIREMENTS:
Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
Prefer 2+ years of related experience in an office environment.
Computer proficiency in Excel and/or Access is a must. Prefer candidates with database knowledge (dbase or SQL environment).
Preference given to candidates with experience in retail or grocery procurement, and A/P processing.
Prgx Global, Inc.