State Purchasing Standards Analyst

This posting may be used to fill more than one position.

This is a Hybrid Position.

About Us:

The Offices of Procurement Services provides a centralized procurement service to all state and local agencies as well as support all State Suppliers.

What you will be doing:

The Ohio Department of Administrative Services (DAS), Office of Procurement Services is seeking a highly motivated purchasing professional to assist state agencies with the procurement of supplies and services through competitive selection and negotiated contracts.

RESPONSIBILITIES:

• Conducts procurement activities in order to secure a wide range of goods & services for state agencies

• Receives & analyzes written requests from agencies

• Performs initial review of specifications & other requirements of purchase & recommends appropriate method of competitive selection

• Conducts necessary research to insure that specifications & related requirements correspond with current industry trends to insure that agency needs will be properly met & to maximize competition among bidders

• Prepares formal solicitation documents using a personal computer incorporating terms, conditions, & other requirements required by law, & DAS policies & procedures to maximize chances for an effective award

• Reviews listings of registered & recommended bidders who may have interest in bidding on purchase

• Responds to questions regarding bid or process that may arise

• Creates & develops specifications for commodities in conjunction with customer agencies

• Maintains manual of specifications, terms & conditions related to purchases

• Reports to State Emergency Operations Center (SEOC) as assigned to provide resource support & logistics for impacted areas.

Receives bid responses from Bid Desk & performs all activities as required by law & DAS policies & procedures associated with evaluation of bid responses:

• Compiles bid tabulations & final contract documents on a personal computer

• Recommends contract award to lowest responsive & responsible bidder & forwards to supervisor for approval

• Prepares correspondence to notify bidders of contract awards, bid disqualifications & related matters associated with procurement.

• Responds to complaint to vendor actions

• Maintains records & provides reports as required.

What's in it for you:

Hybrid Work Schedule

This positions offers the flexibility of a hybrid schedule that combines working from home with regular in-office presence. In-person work requirements may change for training, meetings, and other operational needs.

State Benefits

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

• Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

• Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

• Paid time off, including vacation, personal, and sick leave

• 11 paid holidays per year

• Childbirth/Adoption leave

Employee Development Funds

• The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee's salary. Visit the OPERS website for more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Minimum Qualifications Required:

The following are the minimum qualifications for this position. Applicants must specifically identify how the required job qualifications are met in the Education and/or Work Experience - "Job Duties" Sections of the application.

Completion of undergraduate program core coursework in public or business administration, purchasing, materials management, contracting, acquisition management, logistics or other purchasing related field.

• Or completion of program coursework for associate degree in one of previously stated areas of study; AND 6 mos. exp. in purchasing/procurement position that involved reviewing requisitions, writing invitations-to-bid, evaluating vendor response & communicating with vendors & customers.

• Or 24 mos. exp. in purchasing/procurement position that involved reviewing requisitions, writing invitations-to-bid, evaluating vendor response & communication with vendors & customers.

• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Customer Service, Negotiation, Written/Verbal Communication, Attention to Detail