State Agency Records Description Archivist

State Of North Carolina Raleigh , NC 27611

Posted 2 months ago

Description of Work

Due to the COVID-19 pandemic, the work site for this position will be remote/virtual on a temporary basis until it is determined that this position will report to a permanent office location when conditions allow.

Salary Grade: GN11

Recruitment Range: $42,780 - $45,845

Position Location: State Records Center, 215 N. Blount Street Raleigh, NC

Department Information:

The Department of Natural and Cultural Resources' (DNCR) vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational and economic future of North Carolina. Our mission is to improve quality of life by creating opportunities to experience excellence in the arts, history, libraries and nature throughout North Carolina.

The Department works to stimulate learning, inspire creativity, preserve the state's history, conserve the state's natural heritage, encourage recreation and cultural tourism, and promote economic development. Our goal is to promote equity and inclusion among our employees and our programming to reflect and celebrate our state's diverse population, culture, and history by expanding engagement with diverse individuals and communities. We encourage you to apply to become a part of our team.

Division Information:

The vision of the Division of Archives and Records is to be a national leader in providing quality guidance on information stewardship in North Carolina and in creating simplified and integrated access to authentic information. The State Archives of North Carolina's mission is to collect, preserve, manage and provide access to information that protects citizen rights, documents North Carolina history and culture, promotes transparency, and encourages stewardship of government records.

Description of Work:

The Records Description Unit of the Government Records Section seeks a State Agency Records Description Archivist. This employee serves as a specialist in arranging and describing state government records and is responsible for providing a wide range of professional-level archival and records management services pertaining to the records of the state agencies of North Carolina, including:

  • assisting with appraisal and receipt, shelving, and relocation of records of enduring archival value;
  • arranging and rehousing (i.e., processing) records in all formats;
  • increasing access by producing descriptive metadata and finding aids;
  • working with division staff to determine solutions for long-term preservation;
  • providing timely and accurate reference services for processed and unprocessed collections;
  • and researching and applying confidentiality statutes to restricted materials.

This position is highly collaborative and requires extensive contact with internal and external clients. The archivist is a specialist in state government recordkeeping and works with other sections and units within the State Archives of North Carolina to facilitate the seamless transition of records-in both analog and digital formats-from state agency custody to the Archives' collections; prioritize state agency material for processing; provide specialized reference to internal and external patrons; apply informed problem-solving strategies to the management of archival collections; and provide for the physical and intellectual control of state and local records of enduring value, particularly unprocessed records.

The archivist also assists with the management of local records in the Archives' collection and works closely with interns and volunteers. Occasional in-state travel and overnight travel required (transportation and per diem expenses reimbursed). Occasional Saturday work in the Archives' Public Services Unit (Search Room) required. The person in this position is familiar with state and federal public records law, including confidentiality statutes and their application, or the research skills necessary to gain such familiarity.

The archivist possesses communication and interpretive skills, attained through work experience and/or academic coursework, to interpret primary sources, secondary sources, and internal and external guidelines; answer inquiries; and advise others regarding processes, services, and operations as applied to nonstandard situations. This position requires reference and search-and-retrieval skills, attained through work experience and/or academic coursework, to assist patrons by providing customized information and resources. The archivist also possesses problem-solving skills, attained through work experience and/or academic coursework, to assist patrons and staff in solving varied, complex, and nonroutine problems. Knowledge, Skills and Abilities / Competencies

To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.

To qualify for this position, you must meet ALL the following KSAs listed below:

  • Must have demonstrated knowledge of the principles and practices of archival and records management.

  • Must have academic or work experience in developing and delivering training, communicating expectations to other employees, and coordinating the work of others.

  • Must have demonstrated experience in metadata standards.

  • Must have work experience or coursework demonstrating the ability to lead staff in appraising, arranging, and describing records and documents; creating descriptive finding aids; or otherwise promoting access to public records.

  • Must be able to lift at least 40 lbs. and can unpack, shelve, and shift large quantities of archival materials.

  • May be required to stand for long periods of time.

  • Must be able to work in an environment in which exposure to chemicals, dust, and mold is possible.

  • Must have a valid NC Driver's License or the ability to obtain within 30 days of employment.

Minimum Education and Experience Requirements

Master's degree in history, public history, library and information science, or a related discipline from an appropriately accredited institution and one year of progressive experience in archives and/or records management; or an equivalent combination of education and experience.

Management Preferences:

Two years progressive experience in archival or records management work preferred.

Supplemental and Contact Information

Contact Information:

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, age, disability, genetic information, political affiliation or political influence.

Please be sure to complete the application in full. Note the following:

Resumes and cover letters: Resumes will not be accepted in lieu of a fully completed application nor will it be considered for qualifying credit. "See Resume" or "See Attachment" will not be accepted with your application being rejected as incomplete. Cover letters are highly encouraged but not required.

Transcripts: Degrees must be received from appropriately accredited institutions and a copy of your transcripts indicating the degree received can be uploaded with your application. If the position you are applying for requires verification of classes taken for the position, then your transcripts must be uploaded to be considered.

Veterans Preference: To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders.

Americans with Disabilities: Applicants requesting an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax. Please call the human resources office for assistance.

Please refrain from submitting multiple applications, however; If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted.Applications must be submitted by 5:00 PM on the closing date.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account.

Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants. The hiring process may take an average of 6 - 8 weeks.

It is the policy of the State of North Carolina and the N.C. Department of Natural and Cultural Resources that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

If you are having technical issues submitting your application, please call the NeoGov Help Line at 855-524-5627. If there are any questions about this posting, other than your application status, please contact the DNCR Human Resources Office.


N.C. Department of Natural and Cultural Resources

Division of Human Resources

4603 Mail Service Center

Raleigh, NC 27699-4603

Phone: 919-814-6670

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State Agency Records Description Archivist

State Of North Carolina