Provides administrative support to the Director of Staffing and Staffing Division. Assists the Staffing Representatives with job fairs, postings, interviews, testing and new hire orientation. Responsible for various reports; creating and maintaining applicant new hire reports and related charts and graphs. Performs duties in a safe, efficient manner and in compliance with all applicable rules and safety procedures.
Responsibilities and Specific Duties
Responsible for general office duties such as mail distribution, routine correspondence, phones, office supplies. Coordinates staff meetings, creates meeting agenda and responsible for meeting notes. Responsible for P-card use and tracking; closes P- card statement and transaction logs. Responsible for Metro Money Card maintenance and distribution; assign cards to temporary employees as authorized. Arranges travel for applicants and Staffing personnel and assists with preparation of expense reports and conference registrations.
Reviews Staffing budget and provides periodic updates on status.
Receives billing invoices, compiles data to support payments, processes invoices, processes user requisitions and check requests according to Procurement guidelines.
Assists applicants with online application process; how to apply, responds to inquiries from applicants; research and verify status of applications, resolves systems issues. Coordinates with METRO's Information Technology department and the Applicant Tracking System vendor to troubleshoot and resolve applicant issues and revisions.
Supports recruiting functions and Staffing Representatives as assigned (i.e. job fairs, open houses, coordinating panel interviews). Assists with candidate pre-employment processing to include background checks, scheduling physical exam, fingerprint processing and drug and alcohol testing as necessary. Administers applicant skills tests as required such as computer skills, typing, Bus Operator testing, etc.
Opens and closes job requisitions and enters resumes and applications in the applicant tracking system and assists with compiling the weekly Personnel Requisition folder.
Coordinates various phases of candidate on-boarding program and new hire orientation. Assures that inventory level of new hire packages and New Hire Orientation materials are maintained. Prepares and sends New Hire Orientation list to stakeholders. Assures new hire paperwork is completed including DOT records for new hires and DOT requests for safety sensitive positions where required.
Obtains data from SAP HCM and Applicant Tracking System (NEOGOV) and creates/provides various reports and charts on new hire activities. May identify trends and variances in reports.
Responsible for overseeing the maintenance and organization of staffing files and promotional supplies and Records Management retention and purging of records as required.
Provides back up coverage for Staffing reception area, Executive Assistant to the Chief Human Resources Officer and for Staffing Representatives as required; conducts standard interviews as assigned.
Promotes safety awareness and follows safety procedures in an effort to reduce or eliminate accidents.
Performs other duties as assigned.
Minimum Qualifications/ Requirements
Associates degree in Business or Human Resources preferred.
Minimum five (5) years' experience in an administrative and support function with applicant tracking systems and Human Resource Information Systems. Work experience in Human Resources and/or a Staffing environment is preferred. Software/system experience with SharePoint, SAP HCM, and NEOGOV preferred.
Excellent communications skills (written and verbal). Strong administrative skills and excellent customer service skills. Proficient with PC's and Microsoft Office in Excel, Word, Power Point and Outlook. General working knowledge of applicant tracking and HR Information System (HRIS). Accurate typing skills, 40 wpm is required.
The Metropolitan Transit Authority of Harris County, Texas has a zero tolerance drug and alcohol policy for all employees. All internal and external applicants will be required to undergo drug testing before employment and will be subject to further drug and/or alcohol testing throughout their employment.
Further, employees who perform safety-sensitive functions will submit to drug and/or alcohol testing in accordance to the Department of Transportation (DOT) and the Federal Transit Administration (FTA) regulatory requirements.
We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, sex, national origin, veteran status, genetic information or disability.
Metropolitan Transit Authority