Staffing Administrator - Rochester, NY

Oldcastle, Inc. Rochester , NY 14618

Posted 7 months ago

Date: Aug 12, 2019

Location: Rochester, NY, US, 14624

Company: CRH

Job ID: 154554

CRH is a leading global diversified building materials group, employing over 85,000 people at more than 3,600 locations in 32 countries. Imagine a company capable of providing the modern building materials needed to build our homes, schools, communities, even the bridges and highways to get you there. We are CRH Americas, North America's largest manufacturer of building products and the second largest globally.

Primary Function

Responsibility for administrative and reception functions supporting the Corporate Recruitment Team and Applicant Tracking System (ATS) under the guidance of the Staffing Administrative Manager.

  • Create and ship all new hire offer packets, ensuring accuracy of documents including offer letter

  • Utilize the electronic onboarding process for new hires as appropriate

  • Work closely with product various companies under the CRH umbrella to update offer letter packets with appropriate state/federal forms

  • Input and monitor progress of new hire screenings such as drug testing and background checks, keeping all appropriate individuals apprised of progress/results and expected completion

  • Provide support, as needed, to the Staffing Administrative Manager for corporate projects, initiatives and event support

  • Conduct weekly job posting audits to ensure all postings are consistent

  • Post jobs to the appropriate college websites in an effort to provide the best candidate flow while maintaining compliance with federal requirements

  • Participate in staffing project teams and provide project management support as needed

  • Manage the archiving of candidate onboarding folders

  • Maintain confidentiality while handling sensitive information

  • Order office supplies, equipment, and business cards

  • Assist the department in the coordination and set up of meetings and events

  • Ensure that office is clean and organized, including supply closet, conference rooms and kitchen area

  • Order food and coordinate lunch meetings

  • Assist in creating PowerPoint presentations and other documents in Word & Excel

  • Update job posting information for various product groups as needed

  • Greet visitors at the reception area and direct appropriately

  • Backup to Recruiting Support Coordinators to post jobs in Applicant Tracking System as needed

  • Process travel invoices for the recruiting team

  • Work with vendors on any escalated issues

  • Participate in HR welcome calls

  • Performs other duties as assigned

Professional Skills

  • Ability to communicate with all levels of employees and candidates

  • Attention to detail

  • Organizational skills

  • Ability to remain flexible and resourceful with a high level of professionalism

  • Ability to multitask

  • Knowledge of Microsoft Word, Excel & PowerPoint

  • Ability to interact tactfully and effectively with all levels of management

  • Written and oral communication abilities


  • BS Degree in Business, HR or related discipline or equivalent experience

  • Prior experience with recruitment support is preferred

  • Demonstrated experience with Microsoft Office Products preferred

  • Experience posting to job boards and utilizing an ATS is preferred

  • Previous experience in an office environment preferred

  • Valid driver license required

What CRH Americas Offers You

  • Highly competitive base pay

  • Comprehensive medical, dental and disability benefits programs

  • Group retirement savings program

  • Health and wellness programs

  • A culture that values opportunity for growth, development, and internal promotion

About CRH Americas

CRH Americas has a long and proud heritage as one of North America's largest corporations. We are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that together form the CRH Americas family. CRH Americas operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.

CRH Americas is a great place to grow! If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our career site. Please complete your online profile which will be sent directly to the appropriate Hiring Manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest in the CRH Americas family!

CRH Americas is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability--If you want to know more, please click on this link.

Nearest Major Market: Rochester

Job Segment: Staffing, Supply, Project Manager, Human Resources, Operations, Technology

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Staffing Administrator - Rochester, NY

Oldcastle, Inc.