Staff Support Specialist

Staff Support Specialist

Summary

Title: Staff Support Specialist

ID:3156

Location:Joint Base Elmendorf-Richards
on, AK
Salary: $95,000 - $105,000

DESCRIPTION: The Staff Support Specialist assists the Government leadership in supporting resource management requirements.RESPONSIBILITIES:

• Coordinate and track all visit requests and requirements
• Enter visitor request information into the database within one business day
• Develop Visit Agenda and coordinate/schedule meetings and briefings
• Assist in managing Registrar actions
• Receive and distribute actions from external organizations
• Collect and document funding requirements and continually update/validate requirements
• Establish and update email alias distribution lists
• Track accountable materials and property
• Coordinate Government leadership meetings, including scheduling rooms, inviting participants, distributing read-ahead materials, and providing meeting minutes.
• Ensure action requirements and suspense dates are captured and communicated to required offices.
• Receive and consolidate input from different offices for leadership concurrence; send action responses.
• Maintain a roster of Government personnel for recall purposes
• Assist in identifying supply requirements
• Receive supply orders and manage distribution and storage
• Assist the Government in communicating the Government’s Communications Strategy to facilitate information flow throughout the organization, including budget and manager issues
• Plan and coordinate events with local businesses, councils, and/or schools attended by personnel
• Document all workflows/processes (i.e., SOP)
• Receive and distribute actions from external organizations
• Attend/facilitate all project meetings
• Develop visit agenda for VIPs
• Coordinate, enter, and track all VIP visit request information and requirements in an existing database
• Draft and maintain Standard Operating Procedures (SOP) for Government functional administrative processes, including process automation
• Meet Skill Level 2 on Microsoft Outlook, Word, Excel and PowerPoint

MINIMUM REQUIREMENTS:

• A current & active Top Secret/SCI clearance and polygraph required
• An Associate’s Degree from an accredited college or university (Two (2) additional years of relevant experience may substitute for an Associate's degree)
• At least two (2) year’s experience supporting senior-level staff processes and functions.
• Two (2) years of experience in the Intelligence Community (IC).
• One (1) year of experience processing travel requests per Joint Travel Regulations.