Staff Specialist, Accounts Payable

Duke University Durham , NC 27701

Posted 2 months ago

Occupational Summary:

Ensure the accurate and timely processing of payments for procured items utilizing an electronic purchasing and payment system. This includes processing vendor invoices and thoroughly and accurately research and resolve invoice problems.

Duties - Work Performed:

  • Validate that the data on the invoice is accurately reflected from the data captured in OCR.

  • Review and analyze invoices prior to posting them for payment; process all invoice types in a timely manner.

  • Monitor discount opportunities; verify federal id numbers; insuring credit is received for outstanding memos.

  • Use Norikkon to manage, monitor and analyze invoices received but are problems and unable to post.

  • Resolve invoice discrepancies by investigating documentation and reviewing SAP transactions. This includes reviewing vendor statements and transactions.

  • Assist customers with the procurement process and with the resolution of a variety of problems, or other issues; answer inquiries on the status of payment, or in the understanding of the Accounts Payable process to ensure billing and payment issues are resolved appropriately and timely.

  • Correspond with vendors or University departments to resolve problems, payment discrepancies such as obtaining a purchase order (PO) number, obtaining cost object or WBS element data, assisting with items not reflected on the PO, or resolving disputed items proactively to ensure timely resolution.

  • Perform a variety of complex accounting tasks involved in maintaining financial records and processing related data.

  • Perform other duties incidental to the work described herein.

  • Participate in special assignments when necessary.

Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, gender, gender expression, genderidentity, genetic information, national origin, race, religion, sex,sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation,creativity, and belonging. Our collective success depends on the robustexchange of ideasan exchange that is best when the rich diversity ofour perspectives, backgrounds, and experiences flourishes. To achievethis exchange, it is essential that all members of the community feelsecure and welcome, that the contributions of all individuals arerespected, and that all voices are heard. All members of our communityhave a responsibility to uphold these values.

Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.


Work requires knowledge of basic mathematical, research andcommunications principles normally acquired through two years ofpostsecondary education.


Work generally requires two years of clerical or research experienceto acquire skills in administrative or project researchresponsibilities as well as accepted office organization,communications and research practices.A bachelor's degree in a field of study directly related to thespecific position may be substituted for the education and experiencerequirement.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

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Staff Specialist, Accounts Payable

Duke University