Job Description and Duties

With direction provided by the Deputy Controller for Public Affairs, the Staff Services Manager III (Managerial) will act in a supervisory capacity, helping to oversee the day-to-day operation of the Public Affairs Office, scheduling work assignments and reviewing for consistency and accuracy. The incumbent will also be responsible for oversight of internal staff communications including written, video, and digital communications, and assisting in clarifying and/or establishing communication policies for the department. Specific duties include, but will not be limited to, the following:

• Coordinate the communication efforts of the State Controller's Office, through the direction of the Deputy Controller for Public Affairs;

• Develop, integrate, and implement communications activities to enhance awareness and understanding of the State Controller's duties and services;

• Assist in identifying public policies that impact the State Controller's Office and coordinating responses to policies that encroach on the State Controller's authority;

• Collaborate with senior executive staff to develop internal communications and respond to inquiries from internal stakeholders;

• Assist in the development and implementation of outreach and education programs and materials;

• Develop and implement an employee recognition program

• Coordinate regularly scheduled meetings with the Controller and staff

• Manage communications calendar

• With direction, provide supervision to subordinate staff members responsible for researching and writing internal communications to articulate the position of the State Controller;

• When assigned, provide support to the Controller at key public events or represent on behalf of the Controller;

• Travel to various locations when required and in the discharge of assigned functions.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES MANAGER III

Additional Documents

• Job Application Package Checklist

Position Details

Job Code #:

JC-435610

Position #(s):

051-720-4802-001

Working Title:

Staff Services Manager III

Classification:

STAFF SERVICES MANAGER III

$9,022.00 - $10,243.00

of Positions:

1

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Facility:

Executive Office

Department Information

The State Controller's Office (SCO) is a constitutionally established office with the responsibility of fiscal oversight of the expenditure of public dollars. The person selected for this position will play a leadership role in the Public Affairs division of the SCO to oversee staff and execute communications strategies in a fast-paced, information-centric office.

As is customary for any vacancy within the State Controller's Office, only the most qualified applicants may receive interviews.

The selected candidate considered for the advertised position will be required to undergo a fingerprint clearance and any offer of employment will be contingent upon live scan fingerprint results.

The following link outlines a summary of benefits available to state employees: https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 7/5/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Controller's Office

Attn: Classification Unit

• IG

300 Capitol Mall 3rd Floor, Ste 300

Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

State Controller's Office

Classification Unit

• IG

300 Capitol Mall 3rd Floor, Ste 300

Sacramento, CA 95814

Application package must be received, date stamped or postmarked by FFD.

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is required and must be included.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Excellent writing and editing skills

• Supervisory skills

• Experience in internal communications

• Strategic Thinker

• Knowledge of California State Government Executive, Legislative, and Judicial branches

• Bachelor's Degree in Journalism or Communications

• Flexible/Dependable

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:

Debra Tortorelli

(916) 252-6176

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

SCO EEO Officer

(916) 324-2223

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.