Staff Services Manager I

Job Description and Duties

Applications will be reviewed through September 13, 2024, or until filled.

Please read the job bulletin thoroughly to understand application submission requirements.

The California African American Museum (CAAM) seeks a Staff Services Manager (SSMI) to fill the role of Fiscal Officer. The incumbent will report directly to the Executive Director. The role is pivotal in managing, supporting and improving the museum's comprehensive financial strategies. Responsibilities focus on accounting operations, business services, budget management, regulatory compliance and various reporting. The incumbent is responsible for fiduciary responsibilities around vendor contracts, fiscal budget management, policy Implementation and fiscal strategies in line with California State Guidelines over procurement and request for proposals (RFP).

CAAM is a small department located in Los Angeles, south of Downtown Los Angeles within Exposition Park. This position is full-time permanent. CAAM is open to the public Monday through Friday, from 8:00 am- 5:00 pm, except Thanksgiving, Christmas and New Year's day. A hybrid and/or flexible work schedule is negotiable once incumbent is fully on boarded.

If this work is interesting to you and you have the knowledge , skills, and abilities to fill our needs, we invite you to apply! CAAM actively cultivates an inclusive atmosphere that embraces individuals from diverse backgrounds, cultures, and life journeys, empowering them to excel and flourish. We enthusiastically welcome your distinctive contributions to our organization and the meaningful work we undertake.

We encourage veterans and persons with disabilities to apply. To learn more about CAAM visit our website at:

caamuseum.org

You will find additional information about the job in the Duty Statement.

Working Conditions

PLEASE REFER TO DUTY STATEMENT IN THE WORK ENVIRONMENT SECTION.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES MANAGER I

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #:

JC-448513

Position #(s):

317-111-4800-002

Working Title:

Fiscal Officer

Classification:

STAFF SERVICES MANAGER I

$6,963.00 - $8,650.00

# of Positions:

1

Work Location:

Los Angeles County

Telework:

Hybri
d

Job Type:

Perm
anent, Full Time

Work Shift:

8am- 5pm

Work Week:

Monday- Friday

Department Information

The mission of the California African American Museum (CAAM) is to research, collect, preserve, and interpret for public enrichment the history, art, and culture of African Americans with an emphasis on California and the western United States.

Founded in 1977, as the first African American museum of art, history, and culture fully supported by a state, CAAM moved to its 44,000-square-foot home in Exposition Park, just south of Downtown Los Angeles, in 1984. The museum's permanent collection houses 4,000 objects that span paintings, photographs, film, sculpture, historical documents, and artifacts.

CAAM has a strong mandate to support the work of under-represented artists of color and to think expansively about the way that people of the African diaspora have contributed to American culture and the world at large. That is achieve through a rotating schedule of temporary art and history exhibitions and public programming for visitors of all ages.

caamuseum.org

Special Requirements

The selected candidate will be required to submit to pre-employment hiring clearances which include the following: Department of Justice Livescan fingerprint and medical testing for tuberculosis, within three business days of receipt of a conditional offer of employment.

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

CA Science Center

Attn: State Human Resources

700 Exposition Park Drive

Los Angeles, CA 90037

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

CA Science Center

State Human Resources

700 Exposition Park Drive

Los Angeles, CA 90037

Loading Dock mail attendant in sealed envelope labeled: CONFIDENTIAL/STATE HR

08:00 AM - 03:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Degree and/or School Transcripts
• Statement of Qualifications -

This position requires a Statement of Qualifications (SOQ). Applications submitted without an SOQ or an SOQ that does not answer the items/questions, and/or does not follow formatting instructions will be considered not interested in this position and will be eliminated from the selection process. Resumes and cover letters do not take the place of the SOQ.

All relevant work experience, skills sets, and professional qualifications must be listed on STD. 678. Applications will be screened based on the information provided on the STD. 678 and not on your resume or SOQ. Failure to include required information on the STD. 678 may result in elimination from the recruitment process.

The Statement of Qualifications (SOQ) is a screening tool and will be scored based on the applicants ability to follow instructions and writing ability.

Please see the Statement of Qualifications section for instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Master's Degree or Bachelor's degree in accounting or business preferred
• 5-10 years of progressive experience in financial management, accounting, or a related field, preferably within a public sector or non-profit organization.
• Demonstrated experience with budget management, financial reporting, and regulatory compliance.
• Certified Public Accountant (CPA), Certified Management Accountant (CMA), or similar certifications would be highly beneficial.
• Experience in managing vendor contracts and familiarity with procurement and RFP processes as per state guidelines.
• Demonstrated ability to apply and interpret policies, regulations, and laws.
• Ability to use tact and good judgment when communicating with customers, co-workers, management, and other government agency representatives.
• Experience working in a fast-paced environment with constantly changing requirements.
• Strong computer skills and experience with the Microsoft Office suite and fiscal software programs.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Free parking is available to employees. The building is within close distance to public transportation, including the Metro Expo Line and a variety of restaurants.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:

Maria Hernandez

(213) 744-7533

HR@californiasciencecenter.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

Julia Lugo

(213) 744-7477

jlugo@californiasciencecenter.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

ELIGIBILITY AND ADDITIONAL INFORMATION

To be considered for the job vacancy you MUST satisfy one of the following requirements:

List Eligibility- Successfully complete the civil service exam for the classification (see Examination Information section below).

Transfer Eligibility- Must have current employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above).

Reinstatement Eligibility- Previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above).

STATE CLASSIFICATION EXAM INFORMATION: To become 'list eligible' for consideration, interested candidates must successfully pass a civil service exam. You may apply and take the exam online at CalCareers, copy or click on the following link:

Staff Services Manager I Exam EX-2109

MINIMUM QUALIFICATIONS will be verified based on the information listed on the State application* prior to being scheduled for an interview. Please refer to Minimum Qualifications in the class specifications.

EDUCATION INFORMATION: If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required prior to appointment. Foreign Degrees: Applicants who completed their education outside of the United States (with foreign degrees/transcripts) must obtain and submit verification of United States course/degree equivalency by the application deadline. Foreign education credential evaluation services can be found at https://www.naces.org.

• Applications with "SEE RESUME" or "SEE ATTACHED" will not be considered.

Statement of Qualifications

Instructions:

2-page maximum, double-spaced, 12 pt ARIAL font, in narrative writing style (bullets or resume style SOQs will not be acceptable).

SOQ Exercise:

Please submit a Statement of Qualifications in narrative format outlining your experience and qualifications in financial management, accounting, or a related field. Please include any knowledge, skills and abilities you possess related to the desirable qualifications listed in this advertisement.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.