Job Description and Duties

This position is hybrid and eligible for telework up to three days a week, in accordance with the Statewide Telework Policy, and will be required to report to the office as needed/required. The successful candidate must reside in California upon appointment.

Excellence in the Business of Government!

Come join a team that creates:

• A collaborative team atmosphere founded upon ethics, integrity, and stewardship.

• A positive work environment that is open to change and invites its workforce to challenge processes.

• An opportunity for individuals to utilize their knowledge, skills, and experience to grow within the department.

Under the general direction of the Chief of Human Resources (HR) in the Office of Human Resources (OHR), the Staff Services Manager (SSM) I Specialist functions in a non-supervisory staff capacity as a high-level departmental expert and consultant in the administration of Department of General Services' (DGS') Career Executive Assignments (CEA) and Exempt position entitlements; develops CEA concepts and proposals, executive examinations, Exempt Position Requests (EPRs), highly complex justifications, job descriptions, and other associated documentation while ensuring compliance with personnel laws, rules, policies and procedures. With a high degree of responsibility and confidentiality, the position performs executive-level administrative assignments efficiently and effectively utilizing general office equipment and software applications, including Microsoft Office Suite, virtual meeting platforms, various research platforms, and project management tools.

This position is Limited Term (12 Months); it may become permanent, be extended, or be cancelled at any time.

This position is designated under the Conflict of Interest Code. The position is responsible for making or participating in the making of governmental decisions that may potentially have a material effect on personal financial interests. The appointee is required to complete Form 700 within 30 days of appointment.

This job control is a re-advertisement. If you have previously applied, you do not need to re-apply.

You will find additional information about the job in the Duty Statement.

Working Conditions

• Diversity, Equity, and Inclusivity: A work culture that emphasizes a culture of diversity and inclusivity, offering tangible rewards and recognizing the intrinsic value of varied perspectives and collaboration.

• Career Growth and Training: A focus on career growth and training in an effort to engage and retain a diverse talent pool that aligns with the organization's mission and vision.

• Competitive Rewards: Employees enjoy world-class benefits packages, attractive salaries, and robust pension plans, reflecting a commitment to employee well-being.

• Work-Life Balance: Work-life balance is fostered through measures like telework and adjustable schedules, allowing personal and professional lives to thrive together.

• Learning and Development: Emphasizing on continuous learning, DGS offers onsite and virtual Statewide Training programs to ensure that employees remain at the cutting edge of their fields.

• Generous State Benefits: Comprehensive health and dental insurance, long-term disability insurance, 11 paid holidays per year, paid time off, defined benefit retirement program, commute program, employee wellness programs, employee assistance programs, and medical/dependent care reimbursement accounts.

• Prime Location and Amenities: DGS's headquarters boasts features like the 7.5-acre River Walk Park, stunning views, convenient & affordable parking, and a state-of-the-art fitness center for all employees.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES MANAGER I

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-416016

Position #(s):

306-271-4800-925

Working Title:

Executive Appointments Specialist

Classification:

STAFF SERVICES MANAGER I

$6,760.00 - $8,398.00

of Positions:

1

Work Location:

Yolo County

Telework:

Hybrid

Job Type:

12 Month Limited Term

• Full Time

Work Shift:

8:00 a.m.

• 5:00 p.m.

Work Week:

Monday

• Friday

Department Information

The Department of General Services (DGS) Core Values and Employee Expectations are key to the success of the Department's Mission. That mission is to "Deliver results by providing timely, cost-effective services and products that support our customers." DGS employees are to adhere to the Core Values and Employee Expectations, and to perform their duties in a way that exhibits and promotes those values and expectations.

Department Website: https://www.dgs.ca.gov/dgs/home.aspx

Special Requirements

• Individuals who are new to state service must have list eligibility in order to gain employment with any state agency. Click here to learn more about examinations administered by DGS and examinations available online.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/7/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of General Services

Attn: Recruitment & Exam Services Unit

P.O. Box 989052

West Sacramento, CA 95798-9052

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of General Services

Recruitment & Exam Services Unit

Office of Human Resources

707 3rd Street, Lobby

West Sacramento, CA 95605

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is optional. It may be included, but is not required.

• Statement of Qualifications -

REQUIRED - Statement of Qualifications. Please see the Statement of Qualifications section on the job advertisement for details and instructions.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience in human resources.

• Experience writing or reviewing position concepts/allocations, duty statements, and/or job descriptions.

• Experience working with control agencies: State Personnel Board, California Department of Human Resources, State Controller's Office

• Experience with executive level positions and/or recruitments, including CEA and/or Exempt positions.

• Ability to work on confidential and sensitive assignments, and consistently exercise a high degree of initiative, independence, sound judgment in performing assigned tasks.

• Demonstrated ability to perform efficiently and effectively under strict deadlines.

• Experience handling multiple high-level assignments simultaneously.

• Ability to express ideas and information verbally and in written form clearly, accurately, and in an organized manner.

• Experience in research and analysis of complex written material.

• Demonstrated ability to work with high-level departmental management and professional staff and/or outside stakeholders.

• Interpersonal skills sufficient to establish effective ongoing relationships with internal management and staff, and outside stakeholders.

• Ability to work independently and on a team.

Benefits

There are many benefits to joining our team! The State of California has a generous benefits package, some benefits include:

• Medical Benefits, including health, dental, and vision insurance

• Paid Holidays and leave

• Defined benefit retirement program

• Savings Plus Program (401(k), 457)

• Commute Program

• Employee Wellness Program

• Employee Assistance Program

• Medical/Dependent Care Reimbursement Accounts

Click here to view all the benefits available to state employees!

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: https://www.dgs.ca.gov/dgs/home.aspx

Hiring Unit Contact:

Kristin Pagenkopf

(279) 799-4259

Kristin.Pagenkopf@dgs.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

EEO Main line

(916) 376-5127

DGSEEO@dgs.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Reporting Location

Department of General Services

707 3rd Street, 7th Floor

West Sacramento, CA 95605

Please specify RPA #26048-OHR and JC #416016 on your state application.

Statement of Qualifications (SOQ)

All interested applicants are required to submit a completed Statement of Qualifications (SOQ) with the application. The SOQ serves as a documentation of each candidate's ability to present information clearly and concisely in writing. The SOQ must be submitted separately, typed in 12-point Arial font no more than two pages, single spaced. Your SOQ must be titled "Statement of Qualifications

• RPA 25569", contain the following questions, and your response. A Resume or Cover Letter does not substitute for the SOQ.

• Please describe your experience in administering CEA and Exempt Appointment packages.

• Please describe your experience planning, developing, organizing, and administering CEA Level examinations.

• Please describe how you manage multiple projects simultaneously and determine priority.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.